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Staffing Assistant Jobs (NOW HIRING)

Armada

Human Resources Staffing Assistant

Washington, DC

$42K - $54K/yr

Human Resources Staffing Assistant Type: Full-Time Location: Washington, DC Overtime Exempt: Non-Exempt Reports To: ARMADA HQ *****CONTINGENT UPON AWARD***** Duties & Responsibilities: * Assists ...

Armada Ltd

Human Resources Staffing Assistant

Washington, DC · On-site

$42K - $54K/yr

Type: Full-TimeLocation: Washington, DCOvertime Exempt: Non-ExemptReports To: ARMADA HQCONTINGENT UPON AWARDDuties & Responsibilities:Assists program offices with the tracking of HR actions including ...

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How much do staffing assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for staffing assistant in the United States is $18.69, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $21.88 per hour, depending on experience, location, and employer.

What are some common challenges faced by Staffing Assistants when coordinating interviews and onboarding new hires?

Staffing Assistants often encounter challenges such as managing tight schedules for interviews, ensuring clear communication between candidates and hiring managers, and handling last-minute changes or cancellations. Coordinating onboarding logistics—like preparing paperwork, scheduling orientations, and ensuring all pre-employment requirements are met—can also be complex, especially during periods of high hiring volume. Developing strong organizational skills and maintaining attention to detail are key to overcoming these challenges and ensuring a smooth hiring process.

What is the difference between Staffing Assistant vs Recruiter?

AspectStaffing AssistantRecruiter
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like AIRS or HR-related credentials beneficial
Work EnvironmentOffice setting, supporting staffing teamsOffice environment, often involved in candidate interviews and client meetings
Employer & Industry UsageUsed across staffing agencies, HR departments, and corporate recruiting teamsPrimarily in staffing agencies and corporate HR departments
Common Search & Comparison IntentUnderstanding entry-level staffing rolesLooking for more advanced recruiting responsibilities

While both Staffing Assistants and Recruiters work within staffing and HR environments, Staffing Assistants typically handle administrative support and initial candidate screening, requiring less experience. Recruiters take on more active roles in sourcing, interviewing, and hiring candidates, often requiring additional certifications and experience. The roles are interconnected but differ in responsibilities and qualifications.

What Does a Staffing Assistant Do?

A staffing assistant completes various general support duties to assist the staff of an organization. Sometimes this role is equivalent to the role of an administrative assistant, but that varies by company. A staffing assistant's responsibilities may include creating a schedule for lower level employees, completing administrative tasks like record keeping and answering phones, and scheduling appointments. Staffing assistants may be asked to help an executive prepare for a big meeting, fill in for support staff on vacations or sick days, or complete other duties as assigned by company management. Staffing assistants are flexible in their roles to help support the company in a variety of ways.

What does a Staffing Assistant do?

A Staffing Assistant supports the recruitment and hiring processes within an organization. Their responsibilities typically include scheduling interviews, maintaining candidate records, assisting with job postings, and handling initial communication with applicants. They work closely with recruiters and hiring managers to ensure a smooth and efficient hiring process. Additionally, Staffing Assistants may help with onboarding new employees and managing administrative tasks related to staffing. This role requires strong organizational and communication skills.

What are the key skills and qualifications needed to thrive as a Staffing Assistant, and why are they important?

To thrive as a Staffing Assistant, you need strong organizational skills, attention to detail, and a background in human resources or business administration, often supported by an associate degree or relevant experience. Familiarity with applicant tracking systems (ATS), HRIS software, and Microsoft Office Suite is typically required. Excellent communication, multitasking abilities, and a customer service mindset help build positive relationships with candidates and hiring managers. These skills are crucial for efficiently managing recruitment processes and ensuring a smooth hiring experience for all stakeholders.
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Staffing Assistant jobs near you
Bilingual Staffing Assistant (TEMPORARY)

Bilingual Staffing Assistant (TEMPORARY)

EmployBridge

Hagerstown, MD • On-site

$16.25 - $20.75/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 10 days ago

Job description

Bilingual Staffing Assistant - Hagerstown, MD
Do you want to utilize your administrative and customer service skills in a fast-paced office environment?
We are seeking an energetic Staffing Assistant to join our Prologistix team for an immediate opening! If you are a dynamic individual who loves working in a fast-paced environment and helping to change people's lives, then look no further! We are the company for you! Prologistix is an Employbridge company.
Role Summary of a Staffing Assistant:
The Staffing Assistant is responsible for performing a variety of administrative duties to support the branch in their daily recruiting and customer service activities. This position is an excellent opportunity to get started in recruiting and staffing industry!
Your Opportunity:
  • Greet walk-in candidates and serve as the first point of contact in the branch
  • Receive and screen visitors and telephone calls and handle general inquiries
  • Assist with the onboarding process and new-hire orientations to provide support to the customer success team
  • Provide support to the recruiting team as needed to ensure applicants complete all facets of the application process
  • Coordinate, complete, and scan documents in support of workers compensation claims
  • Process and update payroll records
  • Document unemployment terms and details in CRM
  • Create, process, and file all purchase orders and invoices for the branch
  • Order supplies based on assessment of needs and budget resources
  • Other duties as assigned

Your Attributes:
  • 2+ years of administrative experience in a busy office environment
  • Excellent customer service skills, including the ability to react appropriately in stressful situations and deal with difficult customer or vendor situations diplomatically
  • Able to switch tasks throughout the day, prioritize and manage repetitive tasks in a fast-paced environment
  • Strong communication skills at all levels
  • Demonstrable time management and organization skills
  • Practical experience and comfort with using Microsoft Office products

Employbridge offers a competitive base salary plus monthly bonus potential! Additional benefits package for full time colleagues that includes:
  • Employbridge offers a competitive benefits package which includes Medical/Dental/Vision, prescription drug benefits, 401(k), paid time off and holidays, a wellness program, and incentive programs. We also offer a variety of career paths and encourage promotion from within.

The Employbridge Story
Employbridge is the largest light industrial staffing supplier in the United States and a preeminent resource for professional staffing. We offer local expertise and service through our 400+ branches. At Employbridge, we operate an entire family of specialty staffing companies that include: Prologistix, Select Staffing, ProLogistix, Hire Dynamics, ProDrivers, RemX Specialty Staffing, Westaff, and Prologistix Intelligent Staffing. To find out more, visit us at www.employbridge.com.
Employbridge is an Equal Opportunity Employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability, military or veteran status, genetic information, or any other characteristic protected by federal, state or local laws.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
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About employbridge

Sourced by ZipRecruiter

The EmployBridge Story EmployBridge is the largest light industrial staffing supplier in the United States and a preeminent resource for professional staffing. We offer local expertise and service through our 400+ branches. EmployBridge offers a competitive benefits package which includes Medical/Dental/Vision, prescription drug benefits, 401(k), paid time off and holidays, a wellness program, and more. We also offer a variety of career paths and encourage promotion from within. At EmployBridge, we operate an entire family of specialty staffing companies that include: Decca, Hire Dynamics, ResourceMFG, Select Staffing, ProLogistix, ProDrivers, RemX Specialty Staffing, Westaff, and Remedy Intelligent Staffing. To find out more, visit us at www.employbridge.com.

Industry

Recruiting and staffing services

Company size

501 - 1,000 Employees

Headquarters location

Duluth, GA, US

Year founded

1985

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