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Staffing Assistant Jobs (NOW HIRING)

Sodexo

Internal Staffing Assistant

San Diego, CA · On-site

You'll support scheduling, timekeeping, employee assignments, and compliance activities to ensure teams remain staffed, prepared, and aligned with operational demands. This position plays a vital ...

Doherty

BILINGUAL STAFFING ASSISTANT

Cold Spring, MN

$21.50/hr

Bilingual Staffing Assistant Location : Cold Spring, MN Compensation : $20/hr on days and $21.50/hr on nights Schedule : 545 am - 6 pm (days) and 545 pm - 6 am (nights) rotating 2-2-3 schedule Job ...

Right At Home

Office Staffing Assistant

Hendersonville, TN

$15.50 - $20.50/hr

The Office Staffing Assistant is responsible for maintaining the client and Caregiver relationship and ultimately helps provide a best in home care experience for clients and employees through phone ...

Employbridge

Bilingual Staffing Assistant

Glendale, AZ

$15 - $19/hr

Description Bilingual Staffing Assistant Job Summary The Staffing Assistant is responsible for performing a variety of administrative duties to support the branch in their daily work execution. This ...

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How much do staffing assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for staffing assistant in the United States is $18.69, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $21.88 per hour, depending on experience, location, and employer.

What are some common challenges faced by Staffing Assistants when coordinating interviews and onboarding new hires?

Staffing Assistants often encounter challenges such as managing tight schedules for interviews, ensuring clear communication between candidates and hiring managers, and handling last-minute changes or cancellations. Coordinating onboarding logistics—like preparing paperwork, scheduling orientations, and ensuring all pre-employment requirements are met—can also be complex, especially during periods of high hiring volume. Developing strong organizational skills and maintaining attention to detail are key to overcoming these challenges and ensuring a smooth hiring process.

What is the difference between Staffing Assistant vs Recruiter?

AspectStaffing AssistantRecruiter
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like AIRS or HR-related credentials beneficial
Work EnvironmentOffice setting, supporting staffing teamsOffice environment, often involved in candidate interviews and client meetings
Employer & Industry UsageUsed across staffing agencies, HR departments, and corporate recruiting teamsPrimarily in staffing agencies and corporate HR departments
Common Search & Comparison IntentUnderstanding entry-level staffing rolesLooking for more advanced recruiting responsibilities

While both Staffing Assistants and Recruiters work within staffing and HR environments, Staffing Assistants typically handle administrative support and initial candidate screening, requiring less experience. Recruiters take on more active roles in sourcing, interviewing, and hiring candidates, often requiring additional certifications and experience. The roles are interconnected but differ in responsibilities and qualifications.

What Does a Staffing Assistant Do?

A staffing assistant completes various general support duties to assist the staff of an organization. Sometimes this role is equivalent to the role of an administrative assistant, but that varies by company. A staffing assistant's responsibilities may include creating a schedule for lower level employees, completing administrative tasks like record keeping and answering phones, and scheduling appointments. Staffing assistants may be asked to help an executive prepare for a big meeting, fill in for support staff on vacations or sick days, or complete other duties as assigned by company management. Staffing assistants are flexible in their roles to help support the company in a variety of ways.

What does a Staffing Assistant do?

A Staffing Assistant supports the recruitment and hiring processes within an organization. Their responsibilities typically include scheduling interviews, maintaining candidate records, assisting with job postings, and handling initial communication with applicants. They work closely with recruiters and hiring managers to ensure a smooth and efficient hiring process. Additionally, Staffing Assistants may help with onboarding new employees and managing administrative tasks related to staffing. This role requires strong organizational and communication skills.

What are the key skills and qualifications needed to thrive as a Staffing Assistant, and why are they important?

To thrive as a Staffing Assistant, you need strong organizational skills, attention to detail, and a background in human resources or business administration, often supported by an associate degree or relevant experience. Familiarity with applicant tracking systems (ATS), HRIS software, and Microsoft Office Suite is typically required. Excellent communication, multitasking abilities, and a customer service mindset help build positive relationships with candidates and hiring managers. These skills are crucial for efficiently managing recruitment processes and ensuring a smooth hiring experience for all stakeholders.
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Staffing Assistant jobs near you
Staffing Asst II

Staffing Asst II

University of Maryland Medical System

Largo, MD • On-site

$19.29 - $31.40/hr

Per diem

Posted 11 days ago

Job description

Job Requirements
Job Description
Company Description
Located in Largo in the heart of Prince George's County, our new state-of-the-art regional medical center (UM Capital Region Medical Center) will provide improved access to primary and ambulatory care services, and serve as a tertiary care center for critically ill patients. In addition, our new space will allow us to expand our offerings as a community partner to help improve the health status of Prince George's County residents.
Job Description
01:30 PM to 11:30 PM - 4 days a week, and one to two weekends per month. Four ten hour shifts per week. Every other weekend and some holidays.
The Staffing Assistant Il is responsible for verifying daily unit staffing, assigning agency & per diem staff to units, communicating needs to UMCAP approved agencies, processing agency invoices, monitoring the Transport board during the absence of the Manager.
Principal Duties: l. Maintains all unit staffing boards verifying actual staff assigned per shift.
2. Prints daily boards at the beginning of each week from the electronic scheduling system.
3. Verifies staffing on the daily staffing boards for the next 24-hours with the Manager/designee daily between 08:00-10:00.
4. Alerts appropriate management of staffing problems.
5. Documents callouts and records them in the electronic scheduling system.
6. Notifies units of callouts, logs call-outs into electronic scheduling system.
7. Reviews daily and weekend staffing boards 24-4& hours in advance to alert Managers of staffing needs; 8. Calculates staffing needs based on approved staffing grids and l:1protocols.
9. Procures personnel (supplemental, agency personnel and if necessary, unit staff) to meet staffing needs. Assigns supplemental staff on units and updates staffing boards accurately.
Work Experience
POSITION SPECIFICATIONS:
High School diploma or GED
Minimum of one-year administrative experience in a hospital or related healthcare setting. Required: 1 - 3 years.
MICROSOFT EXCEL: Performs tasks and work with data in worksheets. Able to enter and correct data, modify a workbook, format a worksheet, and use printing functions.
MICROSOFT WORD: Perform daily word processing tasks, such as, producing routine letters, memorandums, and informal reports. Able to use basic formatting, editing, printing functions, and understands the document page set-up.
MICROSOFT ACCESS: Design, create, and modify databases, tables, queries, forms, and reports. Understands the different database concepts and structures and is familiar with data validation and indexing techniques.
Benefits
All your information will be kept confidential according to EEO guidelines.
Compensation
  • Pay Range: $19.29 - $31.40
  • Other Compensation (if applicable):

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