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Staffing Assistant Jobs (NOW HIRING)

Memorial Health

STAFFING ASSISTANT

Owaneco, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Springfield, IL · On-site

$19.62 - $30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Chestnut, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Mount Zion, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Elkhart, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Divernon, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Waggoner, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Carlinville, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Chatham, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Alexander, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Forsyth, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Macon, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Cornland, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Springfield, IL · On-site

$19.62 - $30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Northwell Health

Staffing Assistant

Riverhead, NY · On-site

$41K - $64K/yr

Accurately enters actual staff on duty into the Res-Q actual staffing module prior to the end of the shift. * Retrieves time and attendance reports when requested; accurately reports and records sick ...

Memorial Health

STAFFING ASSISTANT

Kenney, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Emden, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Atlanta, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Sawyerville, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

Memorial Health

STAFFING ASSISTANT

Raymond, IL

$30.41/hr

Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality ...

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Staffing Assistant information

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How much do staffing assistant jobs pay per hour?

As of Jul 5, 2026, the average hourly pay for staffing assistant in the United States is $18.69, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $21.88 per hour, depending on experience, location, and employer.

What are some common challenges faced by Staffing Assistants when coordinating interviews and onboarding new hires?

Staffing Assistants often encounter challenges such as managing tight schedules for interviews, ensuring clear communication between candidates and hiring managers, and handling last-minute changes or cancellations. Coordinating onboarding logistics—like preparing paperwork, scheduling orientations, and ensuring all pre-employment requirements are met—can also be complex, especially during periods of high hiring volume. Developing strong organizational skills and maintaining attention to detail are key to overcoming these challenges and ensuring a smooth hiring process.

What is the difference between Staffing Assistant vs Recruiter?

AspectStaffing AssistantRecruiter
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like AIRS or HR-related credentials beneficial
Work EnvironmentOffice setting, supporting staffing teamsOffice environment, often involved in candidate interviews and client meetings
Employer & Industry UsageUsed across staffing agencies, HR departments, and corporate recruiting teamsPrimarily in staffing agencies and corporate HR departments
Common Search & Comparison IntentUnderstanding entry-level staffing rolesLooking for more advanced recruiting responsibilities

While both Staffing Assistants and Recruiters work within staffing and HR environments, Staffing Assistants typically handle administrative support and initial candidate screening, requiring less experience. Recruiters take on more active roles in sourcing, interviewing, and hiring candidates, often requiring additional certifications and experience. The roles are interconnected but differ in responsibilities and qualifications.

What Does a Staffing Assistant Do?

A staffing assistant completes various general support duties to assist the staff of an organization. Sometimes this role is equivalent to the role of an administrative assistant, but that varies by company. A staffing assistant's responsibilities may include creating a schedule for lower level employees, completing administrative tasks like record keeping and answering phones, and scheduling appointments. Staffing assistants may be asked to help an executive prepare for a big meeting, fill in for support staff on vacations or sick days, or complete other duties as assigned by company management. Staffing assistants are flexible in their roles to help support the company in a variety of ways.

What does a Staffing Assistant do?

A Staffing Assistant supports the recruitment and hiring processes within an organization. Their responsibilities typically include scheduling interviews, maintaining candidate records, assisting with job postings, and handling initial communication with applicants. They work closely with recruiters and hiring managers to ensure a smooth and efficient hiring process. Additionally, Staffing Assistants may help with onboarding new employees and managing administrative tasks related to staffing. This role requires strong organizational and communication skills.

What are the key skills and qualifications needed to thrive as a Staffing Assistant, and why are they important?

To thrive as a Staffing Assistant, you need strong organizational skills, attention to detail, and a background in human resources or business administration, often supported by an associate degree or relevant experience. Familiarity with applicant tracking systems (ATS), HRIS software, and Microsoft Office Suite is typically required. Excellent communication, multitasking abilities, and a customer service mindset help build positive relationships with candidates and hiring managers. These skills are crucial for efficiently managing recruitment processes and ensuring a smooth hiring experience for all stakeholders.
More about Staffing Assistant jobs
What cities are hiring for Staffing Assistant jobs? Cities with the most Staffing Assistant job openings:
What are the most commonly searched types of Staffing jobs? The most popular types of Staffing jobs are:
What states have the most Staffing Assistant jobs? States with the most job openings for Staffing Assistant jobs include:
What job categories do people searching Staffing Assistant jobs look for? The top searched job categories for Staffing Assistant jobs are:
Staffing Assistant jobs near you
Infographic showing various Staffing Assistant job openings in the United States as of June 2026, with employment types broken down into 1% Locum Tenens, 1% As Needed, 83% Full Time, 10% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,868 per year, or $18.7 per hour.
STAFFING ASSISTANT

STAFFING ASSISTANT

Memorial Health

Owaneco, IL

$30.41/hr

Full-time

PTO

Posted 21 hours ago

Memorial Health rating

6.9

Company rating: 6.9 out of 10

Based on 173 frontline employees who took The Breakroom Quiz

444th of 877 rated healthcare providers

Job description

Min
USD $19.62/Hr.
Max
USD $30.41/Hr.
Overview
Responsible for the development and maintenance of balanced unit schedules in collaboration with Department Leaders. Performs maintenance of timecards. Trends data related to staff schedules and timecards to identify opportunities to improve resource utilization. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality, Integrity and Stewardship that support our mission, vision and values.
Qualifications
Education:
• High School Diploma required, Associates Degree preferred.
Licensure/Certification/Registry:
• N/A
Experience:
• Proficiency in Microsoft Office Applications.
• Minimum 1 year experience with scheduling and time/attendance system preferred.
Other Knowledge/Skills/Abilities:
• Demonstrates excellent interpersonal skills.
• Demonstrates ability to work and collaborate as part of a team and take direction from others.
• Demonstrates ability to work independently.
Responsibilities
  1. Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality, Integrity and Stewardship that support our mission, vision and values:

  • SAFETY: Prevent Harm - I will put safety first in everything I do. I will speak up, without fear, on matters of patient and colleague safety. I will take action to create an environment of zero harm.

  • QUALITY: Improve Outcomes - I will continually advance my knowledge and skills. I will seek out continuous improvement opportunities. I will deliver evidence-based care that leads to excellence in outcomes.

  • INTEGRITY: Show respect and Compassion - I will respect others and show compassion. I will behave honesty and ethically. I will be accountable for my attitude, actions and health.

  • STEWARDSHIP: Reduce Waste - I will use resources wisely and maintain financial stability. I will work together to coordinate care and services across the health system. I will promote healthier communities.

  1. Responsible for creating and balancing unit schedules in collaboration with Department Leaders.
  • Communicates deadlines in the scheduling process with Department Leaders and colleagues.
  • Schedules paid time off as approved by the Department Leader.
  • Prepares the schedule for self-scheduling through established templates, staffing targets, and rotations.
  • Reviews schedule variances to identify opportunities for schedule balancing and collaborates with the Department Leaders to ensure optimized schedule.
  • Reviews schedule variances to identify bonus shifts, when appropriate.
  • Publishes a final schedule upon approval from the Department Leader.
  • Performs schedule audits on a regular basis to determine variance to established targets and communicates results with Department Leaders.

  1. Maintains timecards in collaboration with Department Leaders.
  • Review timecards to ensure accuracy.
  • Approve timecard requests.
  • Enter unscheduled absences.
  • Performs attendance audits.

  1. Trends schedule and timecard data to support operational decisions.
  • Evaluate compliance with established scheduling and timecard guidelines and notify Department Leaders of trends.
  • Proactively identifies opportunities for improvement and proposes creative solutions and alternatives.
  • Collect system data related to schedules and timecards to support operational decisions.

  1. Promotes efficient and effective functioning of division/hospital.
  • Keeps abreast of current department policies, procedures, and guidelines related to staffing, scheduling, and resource utilization.
  • Assists with department level projects, collecting and trending data as requested.
  • Trains staff on the utilization of API.

  1. Serves as the back-up to the Manager and/or Supervisor and participates in on-call rotation with department leaders. Ensures appropriate dissemination of communication to the operational teams impacted by planned or unplanned absences.

  1. Performs other related work as required or requested.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description.

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