Secretarial Jobs (NOW HIRING)

Who we are looking for

The Vice President, Corporate Secretarial & Legal Entity Management supports the execution and continued evolution of State Street's global Legal Entity Governance framework. This role is responsible for delivering high-quality corporate secretarial services, leading strategic governance and legal entity initiatives, and ensuring legal entities operate in compliance with regulatory requirements and governance standards.

The position combines board governance execution, regulatory compliance oversight, strategic project delivery, and legal entity management to support a scaled, consistent global operating model. The role also serves as a leadership resource for other corporate secretaries, helping drive consistency and best practices. The role will support and advance the expansion of State Street Bank and Trust's governance oversight and legal entity management model.

What you will be responsible for

• Corporate Secretarial
• Lead end-to-end board and committee governance for assigned legal entities
• Coordinate meetings, agendas, materials, and minutes
• Maintain statutory records and corporate documentation
• Track board actions, resolutions, and governance deliverables
• Ensure timely and accurate completion of regulatory filings and certifications
• Act as liaison between boards, management, and key stakeholders

Legal Entity Management

• Support implementation of Legal Entity Governance Standards and frameworks
• Maintain entity governance structures, charters, and policies
• Ensure compliance with jurisdictional regulatory requirements
• Support entity lifecycle activities (formation, maintenance, dissolution)
• Contribute to entity rationalization and structural optimization initiatives
• Support and advance the expansion of State Street Bank and Trust's governance oversight and legal entity management model

Regulatory & Risk Oversight

• Coordinate regulatory examinations, audits, and required documentation
• Monitor regulatory filings and ensure entities remain in good standing
• Identify governance or compliance risks and escalate appropriately
• Support alignment to global frameworks (e.g., operational resilience, outsourcing, risk governance)

Data & Reporting

• Maintain accuracy of legal entity data in governance systems (e.g., Blueprint)
• Support governance controls, certifications, and reporting requirements
• Contribute to management reporting and legal entity dashboards

Stakeholder Management

• Partner with Legal, Risk, Compliance, Finance, and Business teams
• Support coordination across regions and legal entities
• Drive consistency and best practices across the governance framework

Preferred Qualifications

• 8-12+ years of experience in corporate secretarial, legal entity management, or governance functions
• Strong understanding of corporate governance, board processes, and regulatory requirements
• Experience supporting regulated entities, preferably in financial services
• Ability to manage multiple stakeholders across jurisdictions
• Strong written communication skills and attention to detail
• Proven risk and control mindset

Why This Role

This is a high-impact role providing direct exposure to senior management and boards, contributing to the continued evolution of a global legal entity governance model and strengthening regulatory posture across the firm.

Salary Range:

The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.

Employees are eligible to participate in State Street's comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.

For a full overview, visit https://hrportal.ehr.com/statestreet/Home.

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you'll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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Job Application Disclosure:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.