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Secretarial Jobs in Virginia (NOW HIRING)

Alexton Incorporated

Secretary II

Lorton, VA · On-site

bEducation:/b High School Degreedivbr //divdivbFederal Experience:/b 3 years/divdivbr //divdivThis position provides principal secretarial support in an office, usually to one individual, and, in ...

LAKESIDE ELECTRICAL & CONST CO INC

Secretary

Louisa, VA · On-site

$14 - $20/hr

Join LAKESIDE ELECTRICAL & CONST CO INC as a Secretary in Louisa, VA, where you'll be an integral part of our dynamic team. This role offers an exciting opportunity to support our operations while ...

Gnostech LLC

Executive Secretary

Arlington, VA

Executive Secretary ID: 1175 Location: Arlington, VA Description Overview Location * Arlington, VA Job Title * Executive Secretary Salary * Commensurate with industry position, depending on ...

VITAS Healthcare

Patient Care Secretary

Fairfax, VA · On-site

... secretarial person whose job is to support the work of the Team Manager and who is generally responsible for accomplishing all patient care related clerical procedures. * Screens telephone calls for ...

W3Global Inc.

Legal Secretary Assistant

Arlington, VA

$65K - $80K/yr

We are looking for a legal secretary/assistant with three or more years of legal experience (real estate practice) to support three attorneys in the land use practice. It is essential that the ...

VITAS Healthcare

Patient Care Secretary

Fairfax, VA

... secretarial person whose job is to support the work of the Team Manager and who is generally responsible for accomplishing all patient care related clerical procedures. * Screens telephone calls for ...

Gnostech LLC

Junior Executive Secretary

Arlington, VA · On-site

Junior Executive Secretary ID: 1181 Location: Arlington, VA Description Overview Location * Arlington, VA Job Title * Junior Executive Secretary Salary * Commensurate with industry position ...

Encompass Health Corporation

Unit Secretary

Aldie, VA · On-site

$42K - $51K/yr

Unit Secretary Career Opportunity 3 12-hour shifts, Full Time Opportunity Join a Team That Puts Your Passion for Helping Others First Are you looking for a career close to home and heart? Join ...

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All JobsSecretarial JobsSecretarial Jobs in Virginia

Secretarial information

See Virginia salary details

$27.3K

$52.8K

$84.3K

How much do secretarial jobs pay per year?

As of Jul 27, 2026, the average yearly pay for secretarial in Virginia is $52,821.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,600.00 and $59,500.00 per year, depending on experience, location, and employer.

What is the highest paying secretary job?

The highest paying secretary roles are often executive secretaries or administrative assistants working for high-level executives or in specialized industries like finance, law, or technology. These positions typically require advanced skills, certifications, and experience, and can offer higher salaries compared to standard secretarial roles.

What are the key skills and qualifications needed to thrive as a Secretary, and why are they important?

To thrive as a Secretary, you need organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or specialized secretarial training. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is commonly required. Excellent communication, discretion, and multitasking abilities help a secretary excel in supporting colleagues and handling sensitive information. These competencies are vital for ensuring smooth office operations, effective communication, and professional representation of the organization.

What is the work of secretarial?

A secretarial role involves performing administrative tasks such as managing correspondence, scheduling appointments, organizing files, and supporting office operations. Secretaries often use office software and communication tools to ensure efficient workflow and effective communication within an organization.

What are secretarial duties?

Secretarial duties typically involve providing administrative support to an organization or individual. This includes tasks such as managing correspondence, scheduling appointments, organizing files, preparing documents, and handling phone calls. Secretaries often serve as a point of contact within an office and may also assist with bookkeeping, meeting coordination, and data entry. Their role is essential for ensuring smooth day-to-day operations and effective communication within the workplace.

What is the difference between Secretarial vs Administrative Assistant?

AspectSecretarialAdministrative Assistant
Required CredentialsHigh school diploma, sometimes certifications in office administrationHigh school diploma, often additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate sectorsVaried office environments across industries
Employer & Industry UsageCommonly used in legal, medical, corporate sectorsWidely used across industries for general administrative support
Job ResponsibilitiesTyping, filing, managing correspondence, schedulingScheduling, correspondence, data entry, supporting teams

While both roles involve administrative tasks, secretaries typically focus on specialized support within specific industries, whereas administrative assistants handle broader office functions across various sectors. The roles often overlap, but understanding these differences can help in choosing the right career path or job search focus.

What are some common challenges secretaries face in managing their workload, and how can they effectively handle them?

Secretaries often juggle multiple tasks such as scheduling meetings, handling correspondence, and organizing files, which can make workload management challenging. To stay on top of these responsibilities, it's important to prioritize tasks based on urgency and importance, use digital tools for organization, and communicate clearly with team members about deadlines. Developing strong time management skills and being adaptable to shifting priorities are also key to thriving in a secretarial role.

What is a secretarial job?

A secretarial job involves providing administrative support to executives or teams, including tasks such as managing schedules, handling correspondence, organizing meetings, and maintaining records. Secretaries often use office software and may need strong communication and organizational skills to perform their duties efficiently.

What does a secretary do for a job?

A secretary is responsible for managing administrative tasks such as answering phones, scheduling appointments, organizing files, and preparing documents. They often use office software and may handle correspondence to support executives or teams in a professional environment.
What are the most commonly searched types of Secretarial jobs in Virginia? The most popular types of Secretarial jobs in Virginia are:
What cities in Virginia are hiring for Secretarial jobs? Cities in Virginia with the most Secretarial job openings:
Secretarial jobs near you
Infographic showing various Secretarial job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 3% Temporary, and 1% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution, with an average salary of $52,821 per year, or $25.4 per hour.
On-Call / Intermittent Secretary II

On-Call / Intermittent Secretary II

Akima, LLC

Dahlgren, VA • On-site

Other

Medical, Dental, Vision, Life, Retirement

Posted 25 days ago

Akima rating

7.3

Company rating: 7.3 out of 10

Based on 34 frontline employees who took The Breakroom Quiz

318th of 442 rated engineering

Job description

AMO, an Akima company, is seeking candidates for an On-Call / Intermittent Secretary II position in Dahlgren, VA. This Service Contract Labor Standards (SCLS)-covered position is intended to provide backfill support for Secretary II positions during periods of extended leave, vacancy, or other temporary staffing gaps across the contract.
This position does not guarantee continuous work hours. Assignments will be based on contract needs, customer requirements, and the availability of backfill work. There may be periods when no active assignment or work hours are available. However, successful candidates in this role may be considered for permanent Secretary II openings as they become available. Permanent placement is not guaranteed and will depend on available positions, customer requirements, qualifications, performance, and contract needs.
This is a unique opportunity for a candidate who is flexible, adaptable, and comfortable supporting different offices, branches, divisions, departments, or program offices as needs arise. Because this position may support multiple offices over time, the successful candidate must be able to quickly learn local office procedures, adapt to changing priorities, and provide professional administrative support with limited transition time.
The Secretary II provides principal secretarial support in an office, usually to one individual and, in some cases, to the subordinate staff of that individual. The Secretary II maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently with minimal detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routines and an understanding of the organization, programs, and procedures related to the office being supported.
Responsibilities
Perform general secretarial and clerical duties necessary to meet the needs of a Branch, Division, Department, or Program Office in support of Government office procedures. Duties may include:
  • Provide on-call/intermittent administrative and secretarial backfill support during extended employee leave, vacancies, or other temporary coverage gaps.
  • Answer and screen incoming telephone calls.
  • Receive, greet, and screen visitors.
  • Maintain logs, listings, office files, records, and tracking documents.
  • Schedule appointments, meetings, conference rooms, and other office activities.
  • Support meetings on and off NSWCDD locations.
  • Receive, review, type, edit, and process correspondence and documents.
  • Prepare correspondence and documents from rough draft, handwritten notes, verbal direction, or email.
  • Sort, route, track, distribute, copy, scan, fax, file, download, archive, shred, and dispose of documentation.
  • Process timecards, training requests, and shipping documents using Navy ERP or other Government systems.
  • Establish, maintain, and update office filing in accordance with NSWCDD Records Management policies.
  • Receive, coordinate, and act on data calls.
  • Maintain and replace inventory of office supplies.
  • Coordinate with NSWCDD Public Affairs for distinguished visitors, as required.
  • Designate and reserve parking spaces for VIP visitors.
  • Travel on base for delivery and pick-up of official information using a Government vehicle.
  • Create spreadsheets and PowerPoint presentations.
  • Upload, maintain, and search documents for retention purposes in SharePoint or other identified repositories.
  • Assist Government staff with daily administrative requirements.
  • Provide guidance and review work of lower-level secretarial staff in the absence of a Government or Contractor senior-level secretary.
  • Provide clerical support in the absence of Government clerical, secretarial, or administrative personnel.
  • Perform basic maintenance on office equipment and call for service when needed.
  • Replace printer, plotter, copier, fax, and shredder supplies as needed.
  • Assist in the disposal of excess equipment.
  • Maintain office calendars and key inventories.
  • Coordinate plant account inventories.
  • Perform muster procedures.
  • Support new employee onboarding processes.
  • Use Government systems and applications such as IBPES, DISS, Navy ERP, DTS, NSWCDD homepage applications, and other required tools.
  • Process Telephone Work Requests, IT MAC requests, visitor clearances, visit requests, overtime requests, compensatory time requests, property passes, and travel orders.
  • Establish and maintain Standard Operating Procedures for clerical and secretarial duties.
  • Demonstrate a professional demeanor and communicate effectively both orally and in writing.

Secretarial and administrative support may also include assisting visually impaired, blind, or other disabled Government personnel with:
  • Clerical, secretarial, and administrative tasking.
  • Completing tasks when accessible software is not available or compatible with current office equipment.
  • Reading aloud documents, reports, mail, and other work-related items.
  • Describing illustrative materials such as pictures, charts, drawings, and symbols.
  • Reading and signing hard-copy documents.
  • Completing electronic training.
  • Timekeeping entry and approval.
  • Data entry into automated business applications and Government tracking tools.
  • Researching creative and innovative technological solutions that support greater independence.
  • Guiding employees to the appropriate location on documents or within data systems for signature or approval.
  • Transporting impaired employees to meetings and training events using a government vehicle, when required.

Qualifications
  • Must be a U.S. Citizen able to obtain and maintain a Government DoD Secret clearance. Preference will be given to candidates already possessing active Secret clreaences.
  • Two (2) years of work-related experience creating and maintaining documentation and data management systems.
  • Experience providing general administrative support in all facets of clerical administration, preferably at the Branch level and in support of Government leadership and military personnel.
  • Proficiency in Microsoft Windows, Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Access, and Adobe.
  • Ability to type 40 words per minute.
  • Demonstrated ability to work independently and communicate effectively both orally and in writing.
  • Demonstrated ability to multi-task, perform professionally, and communicate clearly, including proper phone etiquette.
  • Demonstrated proficiency with meeting support, formal filing systems, scanning, faxing, answering phones, taking messages, managing calendars, and scheduling appointments.
  • Ability to adapt quickly to new office environments, changing priorities, and varying customer support requirements.
  • Ability to provide professional support across multiple offices or organizations as on-call/intermittent assignments require.

Preferred Experience:
  • Taking notes and converting them into formal meeting minutes.
  • Editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government or business formats.
  • Receiving and greeting visitors professionally.
  • Handling and storing classified or sensitive materials, including Personally Identifiable Information.
  • Maintaining inventory of office supplies and ordering new supplies.

Clearance Processing:
  • Candidates must be U.S. Citizens willing and able to be processed for a government security clearance. Clearance processing may take approximately two to four months to complete. Preference will be given to candidates already possessing active Secret clarences.

Job ID
2026-24076
Work Type
On-Site
Pay Range
$22.27 - $23.38 per hour
Health & Welfare
$5.09 per hour
Benefits
SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
Company Description
Work Where it Matters
Akima Mission Optimization (AMO), an Akima company, is not just another federal logistics contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At AMO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders, AMO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers, AMO delivers innovative administrative support services that streamline operations, and enhance productivity.
As an AMO employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

What Akima employees say

Pay

Benefits

Hours and flexibility

Workplace

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About Akima

Sourced by ZipRecruiter

As an Alaska Native Corporation headquartered in Herndon, Virginia, Akima is dedicated to delivering superior outcomes for our customers’ missions while simultaneously creating a long-lived asset for our Iñupiat shareholders. Akima maintains a portfolio of small businesses, 8(a) companies, and operating companies that deliver simplified and accelerated access to the products and services agencies need to ensure mission success.

Industry

Specialty trade contractors

Company size

5,001 - 10,000 Employees

Headquarters location

Herndon, VA, US

Year founded

1995

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