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Secretarial Jobs in Virginia (NOW HIRING)

Kiernan Trebach

Legal Secretary / Assistant

Richmond, VA · On-site

$43K - $59K/yr

Legal Secretary / Assistant Kiernan Trebach LLP | Richmond, VA _____ About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to ...

City of Norfolk, VA

Legal Secretary I - CWA

Norfolk, VA · On-site

$41K - $66K/yr

Education/Experience Requires a high school diploma or equivalent and a minimum of one year of related clerical/secretarial experience. The ideal candidate will have experience working in a legal ...

Kiernan Trebach

Legal Secretary / Assistant

Richmond, VA

$43K - $59K/yr

Legal Secretary / Assistant Kiernan Trebach LLP | Richmond, VA _____ About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to ...

City of Norfolk

Legal Secretary I - CWA

Norfolk, VA

$41K - $66K/yr

... secretarial duties using legal terminology, procedures, and documents. This position will prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas and may also ...

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Showing results 41-60

All JobsSecretarial JobsSecretarial Jobs in Virginia

Secretarial information

See Virginia salary details

$27.3K

$52.8K

$84.3K

How much do secretarial jobs pay per year?

As of Aug 7, 2026, the average yearly pay for secretarial in Virginia is $52,821.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,600.00 and $59,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a secretary?

To thrive as a Secretary, you need organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or specialized secretarial training. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is commonly required. Excellent communication, discretion, and multitasking abilities help a secretary excel in supporting colleagues and handling sensitive information. These competencies are vital for ensuring smooth office operations, effective communication, and professional representation of the organization.

Do you need qualifications to be a secretarial?

A secretarial position typically requires a high school diploma or equivalent, along with skills in office administration, communication, and computer software such as Microsoft Office. While formal certifications are not always mandatory, they can enhance job prospects and demonstrate proficiency in relevant tools and tasks.

What are secretarial duties?

Secretarial duties typically involve providing administrative support to an organization or individual. This includes tasks such as managing correspondence, scheduling appointments, organizing files, preparing documents, and handling phone calls. Secretaries often serve as a point of contact within an office and may also assist with bookkeeping, meeting coordination, and data entry. Their role is essential for ensuring smooth day-to-day operations and effective communication within the workplace.

What is the difference between Secretarial vs Administrative Assistant?

AspectSecretarialAdministrative Assistant
Required CredentialsHigh school diploma, sometimes certifications in office administrationHigh school diploma, often additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate sectorsVaried office environments across industries
Employer & Industry UsageCommonly used in legal, medical, corporate sectorsWidely used across industries for general administrative support
Job ResponsibilitiesTyping, filing, managing correspondence, schedulingScheduling, correspondence, data entry, supporting teams

While both roles involve administrative tasks, secretaries typically focus on specialized support within specific industries, whereas administrative assistants handle broader office functions across various sectors. The roles often overlap, but understanding these differences can help in choosing the right career path or job search focus.

What are some common challenges secretaries face in managing their workload, and how can they effectively handle them?

Secretaries often juggle multiple tasks such as scheduling meetings, handling correspondence, and organizing files, which can make workload management challenging. To stay on top of these responsibilities, it's important to prioritize tasks based on urgency and importance, use digital tools for organization, and communicate clearly with team members about deadlines. Developing strong time management skills and being adaptable to shifting priorities are also key to thriving in a secretarial role.

Do secretaries get paid a lot?

Secretaries typically earn a median annual salary that varies by location and experience, with many earning around $35,000 to $50,000. Salaries can increase with additional skills such as proficiency in office software or certifications like Certified Administrative Professional (CAP).

How do secretarial get hired?

Secretarial positions are typically filled through online job applications, staffing agencies, or company career portals. Candidates usually need relevant skills such as proficiency in office software, organizational abilities, and sometimes a certification or diploma in office administration. Employers often look for prior experience and strong communication skills during the hiring process.
What are the most commonly searched types of Secretarial jobs in Virginia? The most popular types of Secretarial jobs in Virginia are:
What cities in Virginia are hiring for Secretarial jobs? Cities in Virginia with the most Secretarial job openings:
Secretarial jobs near you
Infographic showing various Secretarial job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $52,821 per year, or $25.4 per hour.

Administrative Secretary III

Hampton City Schools

Hampton, VA • On-site

$19.25 - $25.99/hr

Full-time

Re-posted 2 days ago

Hampton City Schools rating

7.1

Company rating: 7.1 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

254th of 622 rated elementary and secondary schools

Job description

Position Type:
Secretarial/Clerical/Administrative Secretary III
Date Posted:
5/19/2026
Location:
School Administration Center
Closing Date:
Open Until Filled
POSITION INFORMATION:
Location:
Elementary School Leadership
& Federal Program
Supervisor:
Chief of Elementary School Leadership
& Federal Program
Employment Period:
12 months
Employment Status:
Full-time
Pay Grade:
H-12
Salary Range as 7/1/2026:
$19.25 -- $25.99/ hour
Start Date:
July 1, 2026
DUTIES AND RESPONSIBILITIES:
• Provides clerical and accounting support to the department supervisor.
• Plans, initiates, and carries to completion clerical and administrative support activities.
• Maintains control records on incoming correspondence and action documents, and follows up on work in progress to ensure timely response or action.
• Screens supervisor's telephone calls and mail, and personally responds to those that can be handled at the secretarial level, forwarding the remaining calls/mail
to supervisor with pertinent background material.
• Formats and types confidential and general correspondence, reports, and statistical data; tabulates and prepares reports of financial and statistical data.
• Operates a computer utilizing a variety of word processing, spreadsheet, database, and presentation software to prepare correspondence, memorandum, and
accounting materials.
• Performs a variety of office related financial, accounting and budgetary tasks, utilizing a variety of office technology hardware and software.
• Compiles data for reports; gathers and interprets information from appropriate sources; prepares information and presentation packets for use by a supervisor or
coordinator.
• Communicates with a variety of community agencies and court services.
• Schedules team meetings and hearings with families, service providers, community agencies, and school division personnel.
• Tracks and monitors student and family status relative to suspensions, community charges, external placements, chronic absenteeism.
• All other related duties as assigned.
JOB REQUIREMENTS:
• Requires any combination of education and experience equivalent to a high school diploma and considerable responsible accounting and clerical experience;
Associate's Degree preferred.
• Demonstrates good communication and human relation skills.
• At least 3 years of experience as a secretary in an educational institution or office setting (for external candidates only).
• Requires proficiency in FileMaker Pro, Microsoft Office software (Word, Excel, PowerPoint, preferably in a Macintosh environment).
• Ability to operate and perform tasks on standard office equipment; computers, fax, telephone, printers, copiers, etc.
APPLICATION REQUIREMENTS:
You may apply anytime before midnight on the closing date. The following documents are requested:
  • Resume (required to be uploaded)
  • Feedback on reference forms from all persons listed as references (minimum of two)

Only complete applications will be considered.
Hampton City Schools does not discriminate in employment against any person on the basis of race, color, religion, national origin, sex, gender, age, disability or other protected class. Personnel decisions are based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation. The following person has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Human Resources, One Franklin Street, Hampton, VA 23669; (757) 727-2300. Appropriate accommodations for individuals with disabilities are available upon request.

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