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Secretarial Jobs in Virginia (NOW HIRING)

Kiernan Trebach

Legal Secretary / Assistant

Richmond, VA

$43K - $59K/yr

Legal Secretary / Assistant Kiernan Trebach LLP | Richmond, VA _____ About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to ...

Kiernan Trebach

Legal Secretary / Assistant

Richmond, VA · On-site

$43K - $59K/yr

Legal Secretary / Assistant Kiernan Trebach LLP | Richmond, VA _____ About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to ...

City of Norfolk

Legal Secretary I - CWA

Norfolk, VA

$41K - $66K/yr

... secretarial duties using legal terminology, procedures, and documents. This position will prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas and may also ...

McClung & Associates, PLLC

Be Seen First

Legal Secretary

Henrico, VA · On-site

$45K - $60K/yr

We are seeking an enthusiastic and detail-oriented Legal Secretary to join our team. This position offers an excellent opportunity for a motivated professional who is eager to learn and grow within a ...

New

State of Virginia

Secretary Senior

Hampton, VA · On-site

$42K - $64K/yr

Significant secretarial experience. Prior experience in office operations and customer service. Must be Qualified to Serve as a Notary Public. Must be eligible to become Virginia Criminal Information ...

McClung & Associates, PLLC

Be Seen First

Legal Secretary

Henrico, VA · On-site

$45K - $60K/yr

We are seeking an enthusiastic and detail-oriented Legal Secretary to join our team. This position offers an excellent opportunity for a motivated professional who is eager to learn and grow within a ...

New

VHC Health

Unit Secretary, Cardiac Telemetry

Arlington, VA · On-site

$17.42 - $26.82/hr

Secretarial experience is preferred. Knowledge of medical terminology is preferred. Certification/Licensure: None. Additional At VHC Health, every role contributes to exceptional care, better ...

Inova

Unit Secretary, PRN

Leesburg, VA

$43K - $52K/yr

Provides secretarial support to ensure effective maintenance of confidential patient information. * Performs a variety of clerical activities and unit specific work to support efficient department ...

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All JobsSecretarial JobsSecretarial Jobs in Virginia

Secretarial information

See Virginia salary details

$27.3K

$52.8K

$84.3K

How much do secretarial jobs pay per year?

As of Sep 5, 2026, the average yearly pay for secretarial in Virginia is $52,821.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,600.00 and $59,500.00 per year, depending on experience, location, and employer.

What are secretarial duties?

Secretarial duties typically involve providing administrative support to an organization or individual. This includes tasks such as managing correspondence, scheduling appointments, organizing files, preparing documents, and handling phone calls. Secretaries often serve as a point of contact within an office and may also assist with bookkeeping, meeting coordination, and data entry. Their role is essential for ensuring smooth day-to-day operations and effective communication within the workplace.

What are the key skills and qualifications needed to thrive as a secretary?

To thrive as a Secretary, you need organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or specialized secretarial training. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is commonly required. Excellent communication, discretion, and multitasking abilities help a secretary excel in supporting colleagues and handling sensitive information. These competencies are vital for ensuring smooth office operations, effective communication, and professional representation of the organization.

What are some common challenges secretaries face in managing their workload, and how can they effectively handle them?

Secretaries often juggle multiple tasks such as scheduling meetings, handling correspondence, and organizing files, which can make workload management challenging. To stay on top of these responsibilities, it's important to prioritize tasks based on urgency and importance, use digital tools for organization, and communicate clearly with team members about deadlines. Developing strong time management skills and being adaptable to shifting priorities are also key to thriving in a secretarial role.

What is the difference between Secretarial vs Administrative Assistant?

AspectSecretarialAdministrative Assistant
Required CredentialsHigh school diploma, sometimes certifications in office administrationHigh school diploma, often additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate sectorsVaried office environments across industries
Employer & Industry UsageCommonly used in legal, medical, corporate sectorsWidely used across industries for general administrative support
Job ResponsibilitiesTyping, filing, managing correspondence, schedulingScheduling, correspondence, data entry, supporting teams

While both roles involve administrative tasks, secretaries typically focus on specialized support within specific industries, whereas administrative assistants handle broader office functions across various sectors. The roles often overlap, but understanding these differences can help in choosing the right career path or job search focus.

Do secretaries get paid a lot?

Secretaries typically earn a median annual salary that varies by location and experience, with many earning around $35,000 to $50,000. Salaries can increase with additional skills such as proficiency in office software or certifications like Certified Administrative Professional (CAP).

Do you need qualifications to be a secretarial?

A secretarial position typically requires a high school diploma or equivalent, along with skills in office administration, communication, and computer software such as Microsoft Office. While formal certifications are not always mandatory, they can enhance job prospects and demonstrate proficiency in relevant tools and tasks.

What is a secretarial job?

A secretarial job involves providing administrative support to executives or teams, including tasks such as managing schedules, handling correspondence, organizing meetings, and maintaining records. Secretaries often use office software and may need strong communication and organizational skills to perform their duties efficiently.

What are the most commonly searched types of Secretarial jobs in Virginia?

The most popular types of Secretarial jobs in Virginia are:

What cities in Virginia are hiring for Secretarial jobs?

Cities in Virginia with the most Secretarial job openings:

Secretarial jobs near you
Infographic showing various Secretarial job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $52,821 per year, or $25.4 per hour.

SECRETARY (Department of Curriculum & Instruction)

Chesapeake Public Schools

Chesapeake, VA • On-site

$15.75 - $21.25/hr

Full-time

Posted yesterday

New

Chesapeake Public Schools rating

6.7

Company rating: 6.7 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

337th of 641 rated elementary and secondary schools

Job description

Requirements
Chesapeake Public Schools
JOB DESCRIPTION
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
GENERAL SECRETARY
Department: Curriculum and Instruction
Pay Grade: U108
FLSA Status: Non Exempt
GENERAL PURPOSE
This position performs intermediate, skilled clerical work while performing a variety of secretarial and clerical tasks in an office environment. Work is performed under regular supervision.
ESSENTIAL JOB FUNCTIONS
  • Serves as secretary to a program or department supervisor, coordinator, or related position.
  • Assists in managing departmental budgets, including tracking expenditures, processing purchase orders, and reconciling accounts to ensure accuracy and fiscal compliance.
  • Works with the supervisor to coordinate the ordering, inventory, distribution, and movement of instructional materials; processes work orders; requisitions supplies and materials for the department; serves as a primary point of contact for textbook coordinator regarding warehouse operations and vendor delivery issues.
  • Independently manages administrative projects, including scheduling, progress tracking, and report generation, requiring cross-departmental collaboration with instructional supervisors and support staff.
  • Proficiency in modern office software suites (e.g., Microsoft 365, Google Workspace) and the ability to learn and manage specialized information systems (e.g., payroll, inventory, or student management databases).
  • Demonstrated ability to facilitate communication across multiple departments and external vendors, managing sensitive information with high levels of discretion and accountability.
  • Ability to analyze data and operational procedures to identify inefficiencies and recommend improvements to departmental processes.
  • Greets visitors and answers the telephone; provides information.
  • Prepares and maintains files and records.
  • Types general correspondence, memorandum, reports, schedules, contracts, purchase orders, and other materials from rough draft, copy, marginal notes, or verbal instruction.
  • Responds to inquiries about programs, qualifications, test requirements, procedures, and policies.
  • Maintains appointment calendar; schedules appointments and meetings; maintains travel records.
  • Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures.
  • Collects and prepares data for records and reports.
  • Makes arithmetical calculations.
  • Processes personnel forms and payroll records.
  • Receives, sorts and processes mail.
  • Processes vandalism, accident and workers' compensation forms.
  • Operates standard office, word processing, and data processing equipment.
  • Performs other related duties as required/assigned.

MINIMUM QUALIFICATIONS
  • High school diploma or its equivalent.
  • At least one year of clerical and secretarial experience.

KNOWLEDGE, SKILLS, AND ABILITIES
  • Knowledge of standard office practices, procedures, equipment, and secretarial techniques.
  • Knowledge of business English, spelling, and arithmetic.
  • Knowledge of agency programs and policies.
  • Skill in typing accurately and at a reasonable rate of speed.
  • Skill in making arithmetical calculations.
  • Skill in operating a variety of office equipment.
  • Skill in the use of data and word processing equipment.
  • Ability to meet the public effectively.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to follow oral and written instructions.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS
  • Work environment is primarily inside, where the noise and temperature levels are moderate; the worker is not subject to adverse environmental conditions.
  • This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.
  • Work requires stooping, kneeling, crouching, reaching, pulling, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work.
  • Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

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