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Secretarial Coordinator Jobs (NOW HIRING)

Eastridge InfoTech

Legal Secretary

San Diego, CA · On-site

$70K - $85K/yr

This role offers hands-on mentorship from an experienced senior secretary coordinator, making it a strong fit for candidates looking to sharpen their litigation support skills or explore a future ...

RWJBarnabas Health

Secretary

Hamilton, NJ · On-site

$17.67 - $21.20/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Hamilton, NJ · On-site

$17.67 - $21.20/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Hamilton, NJ · On-site

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Hamilton, NJ · On-site

$17.67 - $21.20/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Hamilton, NJ · On-site

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Hamilton, NJ · On-site

$17.67 - $21.20/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Trenton, NJ · On-site

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

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Secretarial Coordinator information

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$32.5K

$56.3K

$86.5K

How much do secretarial coordinator jobs pay per year?

As of Sep 13, 2026, the average yearly pay for secretarial coordinator in the United States is $56,291.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $62,000.00 per year, depending on experience, location, and employer.

What is a secretarial coordinator?

Secretarial Coordinators are administrative professionals responsible for overseeing and organizing the work of secretarial staff within an organization. They manage office procedures, coordinate schedules, and ensure that communication flows smoothly between departments. Their duties often include supervising clerical work, implementing office policies, and supporting upper management. Strong organizational and interpersonal skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as a secretarial coordinator, and why are they important?

To thrive as a Secretarial Coordinator, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by experience or a diploma in office management or a related field. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is usually required. Excellent communication, multitasking, and problem-solving skills are essential soft skills that help manage competing priorities and support team productivity. These skills and qualities are vital for ensuring smooth office operations, efficient workflow, and effective support for executives and staff.

How does a secretarial coordinator typically balance competing priorities and manage workflow within a busy office environment?

A Secretarial Coordinator often oversees multiple administrative tasks and supports several team members or departments simultaneously. Balancing competing priorities involves effective task delegation, proactive scheduling, and maintaining clear communication with staff to ensure deadlines are met. Utilizing digital tools for calendar management and document organization is essential, as is adapting quickly to shifting needs throughout the day. Building strong relationships within the team also helps anticipate challenges and streamline workflow.

What is the difference between Secretarial Coordinator vs Administrative Assistant?

AspectSecretarial CoordinatorAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentOffice settings, often supporting multiple departments or teamsOffice settings, supporting individual managers or departments
Employer & Industry UsageCommon in corporate, healthcare, legal, and government sectorsWidespread across various industries including corporate, education, and non-profit
Search & Comparison IntentOften compared for organizational and coordination skillsCompared for general administrative support functions

The main difference between a Secretarial Coordinator and an Administrative Assistant lies in their scope of responsibilities. Secretarial Coordinators typically handle more complex coordination tasks across departments, while Administrative Assistants focus on supporting specific managers or teams. Both roles require similar credentials and are prevalent in various industries, but the Secretarial Coordinator often involves more organizational oversight.

What cities are hiring for Secretarial Coordinator jobs?

Cities with the most Secretarial Coordinator job openings:

What are the most commonly searched types of Secretarial jobs?

The most popular types of Secretarial jobs are:

What states have the most Secretarial Coordinator jobs?

States with the most job openings for Secretarial Coordinator jobs include:

What are popular job titles related to Secretarial Coordinator jobs?

For Secretarial Coordinator jobs, the most frequently searched job titles are:

Secretarial Coordinator jobs near you
Infographic showing various Secretarial Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution, with an average salary of $56,291 per year, or $27.1 per hour.

Temporary to Permanent Medical Secretary Coordinator

Manhattan, NY • On-site

BIK Orthopedics PC
See more jobs at BIK Orthopedics PCexternal

$21 - $25.25/hr

Other

Posted 17 days ago

Job description

About the Role:

BIK Orthopedics PC a large othopaedic practice in the Financial District in New York is looking for a motivated and detail-oriented Medical Secretary Coordinator to join their team in a temp-to-perm capacity. This is a fantastic opportunity to grow your career in a dynamic orthopedic practice where your organizational skills and patient-first attitude will make a real difference every day for our busy Sports Medicine physician practice.

Responsibilities:

Excellent customer service and patient facing position.

Greet and check in patients, ensuring a welcoming and professional front desk experience.

Schedule, confirm, and manage patient appointments using EPIC medical scheduling EHR system.

Experience with insurance verification and eligibility. Responsible for obtaining authorizations and referrals.

Answer and direct incoming phone calls, take messages, and respond to patient inquiries.

Prepare and maintain accurate patient records, charts, and medical documentation.

Scanning documents into the EPIC EHR system.

Proficient knowledge of insurance pre-certifications.

Experience with Workers Compensation and No-Fault requirements.

Obtaining correct billing information and collect co-pays at time of service.

Minimum of one-year prior medical office experience.

Team support is necessary for patient flow.

Performs other duties as needed.

Requirements:

Punctuality and accountability are essential.

Prior experience as a Medical Secretary Coordinator.

Highly organized, detail-oriented, and able to multitask in a fast-paced environment.

Familiarity with orthopedics or a specialty medical practice is a plus.

Proficiency with EPIC EMR/EHR systems and medical scheduling software.

Knowledge of medical terminology, insurance verification, and referral processes.

Strong communication and interpersonal skills with a patient-centered approach.

Ability to maintain confidentiality and comply with HIPAA regulations.

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