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Secretarial Coordinator Jobs (NOW HIRING)

RWJBarnabas Health

Secretary

Hamilton Township, NJ · On-site

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Hamilton, NJ · On-site

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Hamilton, NJ

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Hamilton, NJ · On-site

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Hamilton, NJ

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Hamilton, NJ · On-site

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

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Secretarial Coordinator information

See salary details

$32.5K

$56.3K

$86.5K

How much do secretarial coordinator jobs pay per year?

As of Jul 27, 2026, the average yearly pay for secretarial coordinator in the United States is $56,291.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $62,000.00 per year, depending on experience, location, and employer.

What is the difference between Secretarial Coordinator vs Administrative Assistant?

AspectSecretarial CoordinatorAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentOffice settings, often supporting multiple departments or teamsOffice settings, supporting individual managers or departments
Employer & Industry UsageCommon in corporate, healthcare, legal, and government sectorsWidespread across various industries including corporate, education, and non-profit
Search & Comparison IntentOften compared for organizational and coordination skillsCompared for general administrative support functions

The main difference between a Secretarial Coordinator and an Administrative Assistant lies in their scope of responsibilities. Secretarial Coordinators typically handle more complex coordination tasks across departments, while Administrative Assistants focus on supporting specific managers or teams. Both roles require similar credentials and are prevalent in various industries, but the Secretarial Coordinator often involves more organizational oversight.

How does a Secretarial Coordinator typically balance competing priorities and manage workflow within a busy office environment?

A Secretarial Coordinator often oversees multiple administrative tasks and supports several team members or departments simultaneously. Balancing competing priorities involves effective task delegation, proactive scheduling, and maintaining clear communication with staff to ensure deadlines are met. Utilizing digital tools for calendar management and document organization is essential, as is adapting quickly to shifting needs throughout the day. Building strong relationships within the team also helps anticipate challenges and streamline workflow.

What are the key skills and qualifications needed to thrive as a Secretarial Coordinator, and why are they important?

To thrive as a Secretarial Coordinator, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by experience or a diploma in office management or a related field. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is usually required. Excellent communication, multitasking, and problem-solving skills are essential soft skills that help manage competing priorities and support team productivity. These skills and qualities are vital for ensuring smooth office operations, efficient workflow, and effective support for executives and staff.

Who gets paid more, secretary or receptionist?

Secretarial Coordinators typically earn higher salaries than receptionists due to greater responsibilities, such as managing schedules, coordinating office activities, and handling more complex administrative tasks. Salary differences can also depend on experience, location, and the size of the organization.

What are Secretarial Coordinators?

Secretarial Coordinators are administrative professionals responsible for overseeing and organizing the work of secretarial staff within an organization. They manage office procedures, coordinate schedules, and ensure that communication flows smoothly between departments. Their duties often include supervising clerical work, implementing office policies, and supporting upper management. Strong organizational and interpersonal skills are essential for success in this role.

What qualifications do I need to be a secretary?

To be a secretary, typically a high school diploma or equivalent is required, along with strong organizational, communication, and computer skills. Some positions may prefer or require post-secondary education or certifications in office administration or related fields.

What is the difference between a secretary and a coordinator?

A secretarial coordinator typically manages administrative tasks such as scheduling, correspondence, and office organization, often overseeing secretaries or administrative staff. In contrast, a coordinator generally plans, organizes, and oversees specific projects or events, requiring strong organizational and communication skills; the role may involve more strategic responsibilities than a secretary's routine duties.

What is the highest paying secretary job?

The highest paying secretary roles are often executive secretaries or administrative assistants working for high-level executives or in specialized industries such as finance, law, or technology. These positions typically require advanced skills, experience, and sometimes certifications, and can offer higher salaries compared to standard secretarial roles.
What cities are hiring for Secretarial Coordinator jobs? Cities with the most Secretarial Coordinator job openings:
What are the most commonly searched types of Secretarial jobs? The most popular types of Secretarial jobs are:
What states have the most Secretarial Coordinator jobs? States with the most job openings for Secretarial Coordinator jobs include:
Secretarial Coordinator jobs near you
Infographic showing various Secretarial Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $56,291 per year, or $27.1 per hour.
Supervisor of Secretarial Services

Supervisor of Secretarial Services

1872 Consulting

Los Angeles, CA • On-site

$47K - $64K/yr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Supervisor Of Secretarial Services

Supervises and coordinates activities of legal secretaries under the direction of the HR Director.

Responsibilities

  • Works with secretarial teams to coordinate coverage during planned and unplanned absences.
  • Utilizes Time and Attendance system to review secretarial time, including approval of hours worked, overtime charges, track and report attendance, and approve time off requests for secretarial staff.
  • Evaluates performance of secretaries. Coordinates annual appraisal process using the Performance Management System (PMS) with the HR Director.
  • Ensures appropriate secretarial staffing and monitors secretarial workload.
  • Demonstrates familiarity with the operations, workflow and documents of assigned practice groups.
  • Maintains regular, open communication with attorneys and secretaries regarding workloads, including having a working knowledge of upcoming projects or events (pending trial preparations, etc).
  • Works with HR Director to propose workable assignments and possible assignment changes.
  • Apprises HR Director of possible or existing conflicts and unmanageable workloads and recommends assignment changes as applicable.
  • Makes recommendations to HR Director regarding disciplinary actions of secretaries. Participates in disciplinary meetings.
  • Coordinates computer training, testing and application of new and modified computer programs with the HR Director, Training Department and IT Department.
  • Arranges secretarial coverage for visitors, including Firm lawyers and clients as needed.
  • Conducts regular secretarial meetings.
  • Works with secretaries in resolving problems & grievances.
  • Makes suggestions to standardize procedures to improve efficiency of the department.
  • Stays apprised of and demonstrates an understanding of firm policies pertaining to secretarial staff.
  • Works with new personnel (legal and non-legal) to become familiar with firm procedures.
  • Acts as liaison between secretaries and other support departments in disseminating information and formulating and implementing solutions to problems.
  • Works with the HR Director to promote good morale, teamwork, and respect for the Firm by demonstrating high standards of professionalism, conduct and customer service, including work quality, courtesy and cooperation.
  • Performs other work-related duties as assigned by the HR Director, Director of Administration, or as judgment or necessity dictates.

Skills We're Seeking

  • 3+ years of experience as a secretary for a law firm, or in a legal department
  • 3+ years of supervisor and/or management experience
  • Experience with other legal software such as: Time Billing, Records Management, Time and Attendance, Conference Room Scheduling, Electronic Accounting
  • Proficient with Microsoft Office

Nice To Have Experience

  • Bachelor's Degree
  • Thorough knowledge of legal terminology and formats
  • Thorough knowledge of litigation/electronic court filings
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About 1872 Consulting

Sourced by ZipRecruiter

1872 Consulting, based in Chicago, IL, USA, operates within the IT consulting industry. Armed with a diverse team of experts, the company offers specialized IT consulting services, focusing on modernizing business technologies and driving innovative business strategies. Established in 1872, the company has a rich history marked by its commitment to bridging the gap between businesses and technology. Its mission is to empower organizations to surpass their business goals by providing state-of-the-art IT solutions and service. The company prides itself on its core values of integrity, excellence, and innovation, instilling these principles in every project they undertake.

Industry

It services

Company size

11 - 50 Employees

Headquarters location

Chicago, IL, US

Year founded

2014

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