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Secretarial Coordinator Jobs (NOW HIRING)

RWJBarnabas Health

Secretary

Hamilton, NJ · On-site

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

Hartford HealthCare at Home

Unit Secretary

New Britain, CT · On-site

$42K - $51K/yr

Under the direct supervision of the Registered Nurse the Unit Secretary coordinates selected patient activities between the nursing unit and other internal departments, maintains and organizes ...

RWJBarnabas Health

Secretary

Hamilton, NJ · On-site

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Hamilton, NJ · On-site

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Hamilton, NJ · On-site

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Hamilton, NJ · On-site

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

RWJBarnabas Health

Secretary

Hamilton, NJ

$18.56 - $22.27/hr

The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders ...

Hartford HealthCare at Home

Unit Secretary

New Britain, CT · On-site

$42K - $51K/yr

Job Duties Under the direct supervision of the Registered Nurse the Unit Secretary coordinates selected patient activities between the nursing unit and other internal departments, maintains and ...

Hartford HealthCare at Home

Unit Secretary

New Britain, CT · On-site

$42K - $51K/yr

Job Duties Under the direct supervision of the Registered Nurse the Unit Secretary coordinates selected patient activities between the nursing unit and other internal departments, maintains and ...

Akin Gump

Legal Secretary (Corporate)

Houston, TX · Hybrid

Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent. * Accept overflow work from the Office Administrator and the Secretary Coordinators as needed.

Hartford HealthCare at Home

Unit Secretary

New Britain, CT · On-site

$42K - $51K/yr

Job Duties Under the direct supervision of the Registered Nurse the Unit Secretary coordinates selected patient activities between the nursing unit and other internal departments, maintains and ...

RWJBarnabas Health

Unit Secretary

Hamilton, NJ

$16.36 - $20.14/hr

The Unit Secretary coordinates activities at the nursing station including clinical and reception activities. Qualifications: Required: * High school graduate or equivalent * Medical terminology ...

RWJBarnabas Health

Unit Secretary

Hamilton, NJ · On-site

$16.36 - $20.14/hr

The Unit Secretary coordinates activities at the nursing station including clinical and reception activities. Qualifications: Required: * High school graduate or equivalent * Medical terminology ...

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Secretarial Coordinator information

See salary details

$32.5K

$56.3K

$86.5K

How much do secretarial coordinator jobs pay per year?

As of Jul 6, 2026, the average yearly pay for secretarial coordinator in the United States is $56,291.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $62,000.00 per year, depending on experience, location, and employer.

What is the difference between Secretarial Coordinator vs Administrative Assistant?

AspectSecretarial CoordinatorAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentOffice settings, often supporting multiple departments or teamsOffice settings, supporting individual managers or departments
Employer & Industry UsageCommon in corporate, healthcare, legal, and government sectorsWidespread across various industries including corporate, education, and non-profit
Search & Comparison IntentOften compared for organizational and coordination skillsCompared for general administrative support functions

The main difference between a Secretarial Coordinator and an Administrative Assistant lies in their scope of responsibilities. Secretarial Coordinators typically handle more complex coordination tasks across departments, while Administrative Assistants focus on supporting specific managers or teams. Both roles require similar credentials and are prevalent in various industries, but the Secretarial Coordinator often involves more organizational oversight.

How does a Secretarial Coordinator typically balance competing priorities and manage workflow within a busy office environment?

A Secretarial Coordinator often oversees multiple administrative tasks and supports several team members or departments simultaneously. Balancing competing priorities involves effective task delegation, proactive scheduling, and maintaining clear communication with staff to ensure deadlines are met. Utilizing digital tools for calendar management and document organization is essential, as is adapting quickly to shifting needs throughout the day. Building strong relationships within the team also helps anticipate challenges and streamline workflow.

What are the key skills and qualifications needed to thrive as a Secretarial Coordinator, and why are they important?

To thrive as a Secretarial Coordinator, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by experience or a diploma in office management or a related field. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is usually required. Excellent communication, multitasking, and problem-solving skills are essential soft skills that help manage competing priorities and support team productivity. These skills and qualities are vital for ensuring smooth office operations, efficient workflow, and effective support for executives and staff.

Who gets paid more, secretary or receptionist?

Secretarial Coordinators typically earn higher salaries than receptionists due to greater responsibilities, such as managing schedules, coordinating office activities, and handling more complex administrative tasks. Salary differences can also depend on experience, location, and the size of the organization.

What are Secretarial Coordinators?

Secretarial Coordinators are administrative professionals responsible for overseeing and organizing the work of secretarial staff within an organization. They manage office procedures, coordinate schedules, and ensure that communication flows smoothly between departments. Their duties often include supervising clerical work, implementing office policies, and supporting upper management. Strong organizational and interpersonal skills are essential for success in this role.

What qualifications do I need to be a secretary?

To be a secretary, typically a high school diploma or equivalent is required, along with strong organizational, communication, and computer skills. Some positions may prefer or require post-secondary education or certifications in office administration or related fields.

What is the difference between a secretary and a coordinator?

A secretarial coordinator typically manages administrative tasks such as scheduling, correspondence, and office organization, often overseeing secretaries or administrative staff. In contrast, a coordinator generally plans, organizes, and oversees specific projects or events, requiring strong organizational and communication skills; the role may involve more strategic responsibilities than a secretary's routine duties.

What is the highest paying secretary job?

The highest paying secretary roles are often executive secretaries or administrative assistants working for high-level executives or in specialized industries such as finance, law, or technology. These positions typically require advanced skills, experience, and sometimes certifications, and can offer higher salaries compared to standard secretarial roles.
What cities are hiring for Secretarial Coordinator jobs? Cities with the most Secretarial Coordinator job openings:
What are the most commonly searched types of Secretarial jobs? The most popular types of Secretarial jobs are:
What states have the most Secretarial Coordinator jobs? States with the most job openings for Secretarial Coordinator jobs include:
Secretarial Coordinator jobs near you
Infographic showing various Secretarial Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, 1% Temporary, and 1% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $56,291 per year, or $27.1 per hour.
OAS Program Support - Coordinator 1

OAS Program Support - Coordinator 1

The University of New Orleans

Baton Rouge, LA • On-site

$17.50 - $24/hr

Full-time

Posted 11 days ago

Job description

Thank you for your interest in The University of New Orleans.
Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting.
You must complete all required portions of the application and attach the required documents in order to be considered for employment.
Department
OPH-Office of the Assistant Secretary
Job Summary
Job Description
  • Coordinates administrative and operational support functions for the Office of Public Health (OPH) Assistant Secretary and Senior Advisor.
  • Provides administrative support for the Assistant Secretary, Senior Advisor, and senior leadership staff, including calendar management, scheduling meetings, coordinating conference calls/virtual meetings, arranging travel, preparing travel authorizations and expense reports, and assisting with meeting logistics.
  • Assists with the preparation, organization, and distribution of briefing materials, meeting agendas, weekly leadership binders, presentations, reports, and correspondence for executive leadership meetings and special projects.
  • Drafts, edits, proofreads, and routes emails, memoranda, meeting notes, letters, and other official communications on behalf of the Office of the Assistant Secretary.
  • Coordinates the collection of meeting documents and agenda materials from Deputy Assistant Secretaries, Bureau Directors, program staff, and other OPH personnel to support leadership meetings and executive briefings.
  • Serves as a liaison between the Office of the Assistant Secretary, the Senior Advisor, OPH leadership, LDH leadership, and internal and external stakeholders to facilitate communication, coordination, and follow-up on assignments and requests.
  • Responds to and routes inquiries received through the OPH Office of the Assistant Secretary email account and assists with statewide communications to OPH staff as directed.
  • Gathers, organizes, tracks, and maintains hiring, personnel, procurement, contract, travel, and administrative documents for the Office of the Assistant Secretary.
  • Supports onboarding activities for new employees within the Office of the Assistant Secretary, including coordination of workspace setup, access requests, orientation materials, and administrative requirements.
  • Functions as the primary LaGov purchasing agent for the Office of the Assistant Secretary, including processing and tracking purchase card transactions, ensuring invoices are submitted and paid timely, maintaining procurement records, and monitoring office expenditures.
  • Assists with obtaining quotes, comparing acquisition specifications, processing purchasing requests, and making recommendations related to procurement decisions and office operations.
  • Purchases, inventories, and maintains office supplies, equipment, and administrative resources for the Office of the Assistant Secretary.
  • Acts as the Human Resources liaison for the Office of the Assistant Secretary and assists with personnel actions, hiring documentation, onboarding coordination, leave tracking, and other HR-related administrative processes.
  • Maintains and updates the Employee Emergency Contact Database and assists with continuity of operations and emergency preparedness administrative activities.
  • Supports the coordination and management of Emergency Operations activities during activations and assists with administrative and logistical support functions before, during, and after emergency events as needed.
  • Provides administrative and operational support for special projects, executive initiatives, leadership meetings, public health events, and strategic activities led by the Assistant Secretary and Senior Advisor.
  • Assists with records management, document filing, database maintenance, data entry, and maintaining confidential and sensitive information in accordance with agency policies and procedures.
  • Provides backup administrative support and cross-training assistance for other executive support staff and Deputy Assistant Secretaries as needed to ensure continuity of operations.
  • Performs other duties, special projects, and administrative assignments as assigned.

QUALIFICATIONS
REQUIRED:
  • Bachelor's degree, or Associate's degree plus 3 years of professional experience, or 6 years of professional work experience.
  • Excellent analytical and critical thinking skills; effective organizational and time management skills.
  • Great attention to detail and follow up.
  • Ability to manage projects, assignments, and competing priorities.
  • Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

DESIRED:
  • Advanced degree.
  • Minimum 1 year professional experience performing administrative functions within an office environment or health care field.
  • Minimum 1 year professional experience with creating data reports.
  • Minimum 1 year professional experience with project or program coordination.
  • Relevant industry certifications.

SALARY: 45-55k
Required Attachments
Please upload the following documents in the Resume/Cover Letter section.
  • Detailed resume listing relevant qualifications and experience;
  • Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;
  • Names and contact information of three references;

Applications that do not include the required uploaded documents may not be considered.
Posting Close Date
This position will remain open until filled.
Note to Applicant:
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.
References will be contacted at the appropriate phase of the recruitment process.
This position may require a criminal background check to be conducted on the candidate(s) selected for hire.
As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.
The University of New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

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