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Secretarial Assistant Jobs (NOW HIRING)

Injury Law Firm

Legal Secretary

Topeka, KS · On-site

$20/hr

Strong attention to detail * ​Strong organizational skills Company Description Small office needs reliable secretarial assistant who is a quick learner to help our team.

W3Global Inc.

Legal Secretary Assistant

Arlington, VA · On-site

$65K - $80K/yr

We are looking for a legal secretary/assistant with three or more years of legal experience (real estate practice) to support three attorneys in the land use practice. It is essential that the ...

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How much do secretarial assistant jobs pay per hour?

As of Jul 1, 2026, the average hourly pay for secretarial assistant in the United States is $25.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.68 per hour, depending on experience, location, and employer.

What are some common challenges faced by Secretarial Assistants and how can they be addressed?

Secretarial Assistants often manage multiple tasks simultaneously, such as scheduling meetings, handling correspondence, and supporting various team members. Juggling these responsibilities can be challenging, especially during busy periods or when prioritizing urgent requests. Developing strong organizational and time-management skills, as well as becoming proficient with office software and communication tools, can help Secretarial Assistants stay efficient. Regular communication with supervisors and team members also ensures clarity on priorities and expectations, making it easier to handle workload fluctuations.

What does a secretarial assistant do?

A secretarial assistant provides administrative support by managing schedules, handling correspondence, organizing files, and performing clerical tasks. They often use office software and may coordinate communication between staff and clients to ensure smooth office operations.

What are the key skills and qualifications needed to thrive as a Secretarial Assistant, and why are they important?

To thrive as a Secretarial Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is usually required. Excellent communication, time management, and discretion help you stand out in this role. These skills and qualities are essential for ensuring efficient office operations and reliable support to executives or teams.

What is a secretary assistant?

A secretarial assistant is a support professional who helps with administrative tasks such as scheduling, correspondence, filing, and data entry. They often use office software like Microsoft Office and may handle phone calls and document preparation to ensure smooth office operations.

Who gets paid more, secretary or receptionist?

Secretarial assistants generally earn higher wages than receptionists because they often have more administrative responsibilities and may require additional skills such as typing, scheduling, and document management. However, pay can vary based on experience, location, and the specific employer.

What are secretarial assistants?

Secretarial assistants are administrative professionals who support managers, executives, or departments by handling office tasks such as scheduling appointments, managing correspondence, organizing files, and preparing documents. They often serve as the first point of contact within an office, providing information and assistance to visitors and staff. Secretarial assistants help ensure that daily operations run smoothly by maintaining organization and efficiency in the workplace.

What are the duties of an assistant secretary?

An assistant secretary supports administrative tasks such as managing correspondence, scheduling appointments, preparing reports, and maintaining records. They often handle communication between departments and may use office software like Microsoft Office or Google Workspace to perform their duties.
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Secretarial Assistant jobs near you
Infographic showing various Secretarial Assistant job openings in the United States as of June 2026, with employment types broken down into 75% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $52,643 per year, or $25.3 per hour.

Legal Secretarial Assistant IV - Family Court

New York City | Jobs

Manhattan, NY • On-site

Other

Posted 19 days ago

Job description

Legal Secretarial Assistant IV - Family Court

The Family Court Division is a fast-paced citywide division that is committed to the ethical practice of law as it relates to the City's children, families, and communities. The Division Chief Secretary position requires the highest level of discretion, professionalism, and adherence to rules of confidentiality and fairness. In addition to general secretarial duties, duties may include but are not limited to: Calendar, time, communications, records, and information management; High level meeting attendance, briefing and follow up; Maintaining a daily citywide dashboard; Typing, formatting, copying, and editing confidential complex documents for attorneys and other staff; timely completion of internal and external presentations and correspondence and communications; Transcribing and summarizing documents, correspondence; Creating and maintaining statistical reports utilizing a variety of agency software applications; Transcribing notes at in-person meetings; Maintaining and auditing virtual and physical administrative files; Managing e-mail of Division Chief and/or Deputy Division Chiefs; Performing reception and receptionist duties for Family Court Administration; Maintaining citywide conference rooms including by booking them and working with Facilities for room set up; and maintaining Teams, zoom and conference call line calendars; Conducting quality assurance of citywide data; Providing administrative support for special projects; Assisting in planning and providing administrative guidance for training and other events and meetings with new employees; Assisting in the preparation of high profile cases assigned to high level staff; Disseminating information to staff as directed and following up on assignments; Providing clerical support for assignments requiring data entry and manual processes; Maintaining and distributing the office phone lists and personnel roster; Maintaining the Division SharePoint and public website platforms; May conduct research using a library or a computerized legal research system; May conduct routine internet research; Travel to and support of Borough Offices. All the work of the Family Court Division contributes to our mission which is to serve the children families and communities of NYC. The Division Chief Secretary is an integral part of that mission. The primary roles of the position are set out above; however, the role may change as required by our work.

This a level 4 Legal Secretarial Assistant position, and the candidate would be required to report to the Division Chief and/or Deputy Division Chief. LEGAL SECRETARIAL ASST- L2,3,4 - 1022A

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