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Secretarial Assistant Jobs in Florida (NOW HIRING)

Rolfe & Lobello, P.A.

Legal Assistant

Jacksonville, FL · On-site

Legal Secretary We are looking for a specialized Legal Secretary/Assistant to undertake a variety of administrative and clerical tasks. You will work under the supervision of an attorney and will ...

Rolfe & Lobello, P.A.

Legal Assistant

Jacksonville, FL · On-site

$45K/yr

Legal Secretary We are looking for a specialized Legal Secretary/Assistant to undertake a variety of administrative and clerical tasks. You will work under the supervision of an attorney and will ...

Attycus Law, PLLC

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Administrative Assistant Secretary

Titusville, FL · On-site

$35K/yr

I am in need of an administrative assistant/secretary to help me with the administrative side of the practice. You'll find that it is a very relaxed environment as long as the job is being done. Core ...

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Attycus Law, PLLC

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Administrative Assistant Secretary

Titusville, FL · On-site

$35K/yr

I am in need of an administrative assistant/secretary to help me with the administrative side of the practice. You'll find that it is a very relaxed environment as long as the job is being done. Core ...

New

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Secretarial Assistant information

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How much do secretarial assistant jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for secretarial assistant in Florida is $18.91, according to ZipRecruiter salary data. Most workers in this role earn between $12.74 and $19.95 per hour, depending on experience, location, and employer.

What is a secretarial assistant?

Secretarial assistants are administrative professionals who support managers, executives, or departments by handling office tasks such as scheduling appointments, managing correspondence, organizing files, and preparing documents. They often serve as the first point of contact within an office, providing information and assistance to visitors and staff. Secretarial assistants help ensure that daily operations run smoothly by maintaining organization and efficiency in the workplace.

What are the key skills and qualifications needed to thrive as a secretarial assistant?

To thrive as a Secretarial Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is usually required. Excellent communication, time management, and discretion help you stand out in this role. These skills and qualities are essential for ensuring efficient office operations and reliable support to executives or teams.

What are some common challenges faced by secretarial assistants and how can they be addressed?

Secretarial Assistants often manage multiple tasks simultaneously, such as scheduling meetings, handling correspondence, and supporting various team members. Juggling these responsibilities can be challenging, especially during busy periods or when prioritizing urgent requests. Developing strong organizational and time-management skills, as well as becoming proficient with office software and communication tools, can help Secretarial Assistants stay efficient. Regular communication with supervisors and team members also ensures clarity on priorities and expectations, making it easier to handle workload fluctuations.

Do secretarial assistants get paid a lot?

Secretarial assistants typically earn a moderate salary that varies based on experience, location, and industry. Entry-level positions may pay less, while experienced assistants with specialized skills or certifications can earn higher wages. Overall, the pay is generally considered average for administrative support roles.

What does a secretarial assistant do?

A secretarial assistant provides administrative support by managing schedules, handling correspondence, organizing files, and performing clerical tasks. They often use office software and may coordinate communication between staff and clients to ensure smooth office operations.

What are the most commonly searched types of Secretarial jobs in Florida?

The most popular types of Secretarial jobs in Florida are:

What cities in Florida are hiring for Secretarial Assistant jobs?

Cities in Florida with the most Secretarial Assistant job openings:

Secretarial Assistant jobs near you
Infographic showing various Secretarial Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $39,339 per year, or $18.9 per hour.

Litigation Legal Assistant- 3588797

Orlando, FL • On-site

AMS Staffing, Inc.
Recruiting and Staffing Services • 11 - 50 employees
Learn more about AMS Staffing, Inc.external

$60K - $73K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Re-posted 8 hours ago

Job description

Title: Litigation Legal Assistant

Location: Orlando, FL (Firm covers parking + free gym)

Salary: $60K - $73K

Type: Full-Time / Permanent

Hours: 8:30am - 5:00pm or 9:00am - 5:30 pm. (37.5 Hours week)

Bachelors Required: NO

Required Experience: 3+ years of extensive litigation secretarial/assistant experience in Law Firm, preferably in casualty litigation/insurance defense



Job Description:

The legal assistant plays an important role in supporting legal professionals in the delivery of legal services to clients. The legal assistant is responsible for providing administrative and clerical support to multiple attorneys. Duties include drafting legal documents, managing case files, assisting in trial preparation, communicating with clients and maintaining confidentiality of sensitive information related to cases and clients.



Essential Functions and Basic Duties:

  • Draft, review, revise, prepare, format, and edit comprehensive legal documents, such as pleadings, and other communications for the attorney to review.
  • Review all incoming mail, faxes and emails.
  • Prepare and send outgoing mail.
  • Open new files for new matters and new clients, including running conflict searches for new cases.
  • Organize and manage client files by scanning, saving, filing, naming, and destroying, when appropriate, client data in paper and electronic formats.
  • Effectively communicate with attorneys, clients, opposing counsel, and adjusters by email and phone.
  • Calendar emails, e-file documents, paper mail, hand-delivery and faxes.
  • Schedule depositions, hearings, mediations and inspections.
  • Federal, state court and agency filings, including e-filing with attorney approval.
  • Print and circulate e-filed documents.
  • Answer attorney calls and take messages; forward calls as appropriate.
  • Review and release time for attorneys as directed.
  • Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney.
  • Assemble binders for depositions and mediations.
  • Update client case lists to ensure accuracy.
  • Update trial, mediation and case lists to ensure accuracy.
  • Prepare attorney expense reports.
  • Make travel arrangements for attorneys.
  • Process vendor invoices.
  • Assist in training of new hires.
  • Review pre-bills and distribute for revisions as well as ensuring their accuracy before sending bills to clients. Send invoices to clients and follow-up with clients on past-due invoices.
  • Answer questions regarding billing, client budgets, expert invoices, client invoice appeals, etc.
  • Provide coverage for other assistants while out on PTO. 
  • Complete all other projects/duties as assigned.


Qualifications:

  • High school diploma or equivalent.
  • Team player.
  • Creative problem solving.
  • Ability to work independently with minimal supervision and with flexibility to meet deadlines.
  • Computer skills.
  • 3+ years of extensive litigation secretarial/assistant experience. 


Benefits Include:

  • Competitive salary
  • Paid time off and paid holidays.
  • Paid parking.
  • Free gym use available from Monday-Friday 6:00 a.m. - 8:00 p.m.
  • Health insurance with firm paid HSA contributions on select plans..
  • Dental and vision insurance.
  • Firm paid Life insurance.
  • Firm paid short term disability.
  • Long Term Disability insurance.
  • Optional Aflac supplemental plans.
  • Complimentary subscription to the Calm app, offering guided meditations, sleep support, and mindfulness tools.
  • Access to a company sponsored financial wellness program.