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Executive Secretarial Jobs in Florida (NOW HIRING)

Grs Management Inc

Executive Assistant

Miami Lakes, FL · On-site

Previous experience as an executive secretary, administrative assistant, or in other related fields * Strong organizational skills * Ability to prioritize and multitask * Strong attention to detail ...

Grs Management Inc

Executive Assistant

Miami Lakes, FL · On-site

Previous experience as an executive secretary, administrative assistant, or in other related fields * Strong organizational skills * Ability to prioritize and multitask * Strong attention to detail ...

Ernest Health

Administrative Assistant

Jacksonville, FL · On-site

$16.50 - $22.50/hr

Two years' experience as an administrative assistant at executive level or executive secretarial level in a hospital administrative environment preferred. * OR any equivalent combination of education ...

Ernest Health

Administrative Assistant

Jacksonville, FL · On-site

$16.75 - $22.50/hr

Two years' experience as an administrative assistant at executive level or executive secretarial level in a hospital administrative environment preferred. * OR any equivalent combination of education ...

UF Health

Executive Assistant

Saint Johns, FL · On-site

Overview Performs advanced, diversified and confidential secretarial and administrative duties for hospital executive management, requiring broad and comprehensive experience, skill and knowledge of ...

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Executive Secretarial information

What are the roles of an executive secretary?

Executive Secretarial roles involve providing high-level administrative support to executives and senior management. This includes managing schedules, handling correspondence, organizing meetings, preparing reports, and maintaining confidential records. Executive secretaries often act as a liaison between the executive and other staff or external contacts, requiring strong communication and organizational skills. Their work is crucial for ensuring the smooth operation of the executive's office and enabling leaders to focus on strategic priorities.

What are the key skills and qualifications needed to thrive as an executive secretary?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant certification. Familiarity with office management systems, advanced Microsoft Office Suite skills, and calendar management software are typically required. Strong interpersonal skills, discretion, and effective communication set outstanding executive secretaries apart. These skills ensure efficient support for executives, smooth office operations, and the protection of sensitive information.

What are some common challenges faced by executive secretaries, and how can they be effectively managed?

Executive secretaries often juggle competing priorities, such as managing complex schedules, handling confidential information, and coordinating communication between executives and other departments. One of the main challenges is balancing urgent requests while maintaining accuracy and professionalism. Effective management involves strong organizational skills, clear communication, and proficiency with office technology. Building good relationships with colleagues and anticipating the executive's needs are also key to succeeding in this fast-paced role.

What is the difference between Executive Secretarial vs Administrative Assistant?

AspectExecutive SecretarialAdministrative Assistant
CredentialsHigh school diploma, some roles may require certifications in secretarial skillsHigh school diploma; certifications optional
Work EnvironmentCorporate offices, executive levelsVarious settings, including offices, departments
Employer & Industry UsageUsed in corporate, legal, financial sectors for supporting executivesCommon across industries for general administrative support
Search & Comparison IntentOften compared for supporting high-level executivesCompared for general office support roles

Executive Secretarial roles focus on supporting top executives with specialized tasks, high-level communication, and confidentiality. Administrative Assistants provide broader support across departments, handling general administrative duties. While both roles require organizational skills, Executive Secretarial positions typically demand more experience and discretion.

What is the average pay for an executive secretarial?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 annually, depending on experience, location, and the size of the organization. Skilled secretaries with proficiency in office management tools and strong communication skills tend to earn higher wages.

What skills do you need to be an Executive Secretarial?

An Executive Secretary needs strong organizational, communication, and time management skills to handle complex schedules and correspondence. Proficiency in office software such as Microsoft Office, attention to detail, discretion, and the ability to prioritize tasks are essential for success in this role.

What are the most commonly searched types of Secretarial jobs in Florida?

The most popular types of Secretarial jobs in Florida are:

What cities in Florida are hiring for Executive Secretarial jobs?

Cities in Florida with the most Executive Secretarial job openings:

Executive Secretarial jobs near you
Infographic showing various Executive Secretarial job openings in Florida as of August 2026, with employment types broken down into 88% Full Time, 8% Part Time, and 4% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Executive Assistant to the Chief Executive Officer (CEO) & Chief Operating Officer (COO), Full Ti...

Palmetto General Hospital

Hialeah, FL • On-site

Full-time

Posted 6 days ago

Job description

Position Summary:

Provides administrative support for the A-Team and Hospital committees as assigned. Provides administrative support in order to increase the time an executive has available for executive level responsibilities. Handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. Relies on experience and judgment to plan and accomplish goals. May direct and lead the work of others. Reports directly to the CEO and COO. A wide degree of creativity and latitude is expected. Familiar with a variety of the field's concepts, practices, and procedures.

Position Qualification: (Training, Education, Experience, Skills and Abilities)

Education: High School diploma required. Bachelor's degree or equivalent experience preferred.

Training: Successful completion of orientation and training with Palmetto General Hospital's procedures.

Experience: 2 years of Executive Secretarial experience required in a senior management setting. 

4 years of Executive Secretarial experience preferred in a senior management setting.

Working Relationships: Good working relationship and communication skills with administrators, hospital staff, physicians, patients and visitors, corporate and regional entities. Dependable, able to work additional hours as needed to complete work. Able to function under pressure and with multiple deadlines.

 
 
Abilities and Skills: Professional appearance and demeanor. Ability to interact effectively with personnel at a variety of levels in a professional, courteous, tactful manner. Ability to exercise good judgment and to organize and prioritize work load. Assertive, motivated. Maintain strict confidentiality. Perform duties under stress and with multiple deadlines. Remain flexible when priorities change. Outstanding written and oral communication skills. Able to comprehend instructions, policies and procedures. Advance skills in Microsoft Office Suite. Outstanding organizational and time-management skills. Manage executive's calendars and meeting set up. Take minutes during executive meetings.
 
 
Communication Skills: Ability to effectively communicate in writing and orally with all levels of the organization.

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