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Secretarial Assistant Jobs (NOW HIRING)

Kiernan Trebach

Legal Secretary Assistant

Boston, MA · On-site

$47K - $65K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Legal Secretary / Assistant Kiernan Trebach LLP | Boston, MA About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a ...

Kiernan Trebach

Legal Secretary / Assistant

Baltimore, MD

$43K - $59K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Legal Secretary / Assistant Kiernan Trebach LLP | Baltimore, MD _____ About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to ...

Kiernan Trebach

Legal Secretary / Assistant

Boston, MA · On-site

$60K - $75K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Legal Secretary / Assistant Kiernan Trebach LLP | Boston, MA _____ About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create ...

Kiernan Trebach

Legal Secretary / Assistant

Richmond, VA · On-site

$43K - $59K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Legal Secretary / Assistant Kiernan Trebach LLP | Richmond, VA _____ About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to ...

Kiernan Trebach

Legal Secretary / Assistant

Baltimore, MD · On-site

$43K - $59K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Legal Secretary / Assistant Kiernan Trebach LLP | Baltimore, MD _____ About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to ...

Kiernan Trebach

Legal Secretary / Assistant

Richmond, VA · On-site

$43K - $59K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Legal Secretary / Assistant Kiernan Trebach LLP | Richmond, VA _____ About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to ...

Kiernan Trebach

Legal Secretary Assistant

Baltimore, MD · On-site

$43K - $59K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Legal Secretary / Assistant Kiernan Trebach LLP | Baltimore, MD About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a ...

Kiernan Trebach

Legal Secretary Assistant

Richmond, VA · On-site

$43K - $59K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Legal Secretary / Assistant Kiernan Trebach LLP | Richmond, VA About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a ...

JOHNSON YACOUBIAN & PAYSSE APLC

Legal Secretary

New Orleans, LA · On-site

$42K - $57K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Legal Secretary/Assistant We have an immediate opening for a Legal Secretary/Assistant with strong litigation experience to assist a partner and associate attorney. Maritime experience a plus. This ...

JOHNSON YACOUBIAN & PAYSSE APLC

Legal Secretary

New Orleans, LA · On-site

$42K - $57K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Legal Secretary/Assistant We have an immediate opening for a Legal Secretary/Assistant with strong litigation experience to assist a partner and associate attorney. Maritime experience a plus. This ...

City of Buffalo, NY

LEGAL SECRETARY (PROVISIONAL)

Manhattan, NY · On-site

$46K - $53K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Performs a variety of general clerical and legal secretarial duties of corresponding degree of difficulty; May be required to assist in telephone and receptionist duties as needed; Performs related ...

New

WCPSS

Secretary (Assistant Superintendent)

Cary, NC · On-site

Overview POSITION TITLE (Oracle title) SECRETARY (ASSISTANT SUPERINTENDENT) WORKING TITLE Secretary ... AND Experience in a secretarial related field; OR An equivalent combination of education and ...

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How much do secretarial assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for secretarial assistant in the United States is $25.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.68 per hour, depending on experience, location, and employer.

Do secretarial assistants get paid a lot?

Secretarial assistants typically earn a moderate salary that varies based on experience, location, and industry. Entry-level positions may pay less, while experienced assistants with specialized skills or certifications can earn higher wages. Overall, the pay is generally considered average for administrative support roles.

What are some common challenges faced by secretarial assistants and how can they be addressed?

Secretarial Assistants often manage multiple tasks simultaneously, such as scheduling meetings, handling correspondence, and supporting various team members. Juggling these responsibilities can be challenging, especially during busy periods or when prioritizing urgent requests. Developing strong organizational and time-management skills, as well as becoming proficient with office software and communication tools, can help Secretarial Assistants stay efficient. Regular communication with supervisors and team members also ensures clarity on priorities and expectations, making it easier to handle workload fluctuations.

What are the key skills and qualifications needed to thrive as a secretarial assistant?

To thrive as a Secretarial Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is usually required. Excellent communication, time management, and discretion help you stand out in this role. These skills and qualities are essential for ensuring efficient office operations and reliable support to executives or teams.

What is a secretarial assistant?

Secretarial assistants are administrative professionals who support managers, executives, or departments by handling office tasks such as scheduling appointments, managing correspondence, organizing files, and preparing documents. They often serve as the first point of contact within an office, providing information and assistance to visitors and staff. Secretarial assistants help ensure that daily operations run smoothly by maintaining organization and efficiency in the workplace.
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What cities are hiring for Secretarial Assistant jobs? Cities with the most Secretarial Assistant job openings:
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Secretarial Assistant jobs near you
Infographic showing various Secretarial Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,643 per year, or $25.3 per hour.

Legal Secretary Assistant

Kiernan Trebach

Boston, MA • On-site

$47K - $65K/yr

Other

Medical, Dental, Vision, Life, Retirement

Re-posted 11 hours ago

Job description

Legal Secretary / Assistant

Kiernan Trebach LLP | Boston, MA

About the Firm

We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a diverse working environment while remaining sensitive to the needs of our employees and their families. Kiernan Trebach has become respected for our effective defense of clients ranging from Fortune 100 companies to individuals and small business owners. We take pride in knowing our clients, understanding what they want, and exceeding their expectations.

The Role

We are seeking a SEASONED Litigation Legal Secretary/Assistant with 5+ years of experience to join our team. Your role will be to join our team in our Baltimore, MD office and support multiple lawyers' litigation matters in DC, Maryland, and Virginia.

What You Will Do

As a Legal Secretary/Assistant in our Baltimore, MD Office, the following duties would be expected of you:

  • Processing of outgoing certified mail documents and subpoenas.
  • Drafting and Formatting Letters and Legal Documents
  • Scheduling Depositions
  • Managing Travel Arrangements
  • Time Entry
  • Calendar Management
  • E-Filing Motions and other Pleadings
  • Organizing Discovery Materials
  • Trial preparation
  • Processing Records
  • Billing Edits
  • Managing Expense Reports
  • Other General Office Administration Functions
What You Will Bring

Our ideal candidate will have 5+ years of relevant experience and the following credentials/skills:

  • High School or GED
  • Strong working knowledge of document preparation requirements and filing procedures for Court submissions in local Circuit and District Courts – DC, MD, and VA.
  • Strong organizational skills with the ability to prioritize and meet deadlines.
  • Microsoft Office proficiency.
  • Proactive work style, taking initiative to anticipate attorney needs.
  • Familiarity with document management systems.
Benefits
  • Medical, Dental, Vision
  • Short/Long Term Disability
  • 401(k) & Profit Sharing
  • Life and A&D Insurance
  • Flex Spending Program
Why You'll Love Us

At Kiernan Trebach LLP, we commit our talents and energy to continue a decades-long practice devoted to defense litigation and counseling the Firm's clients on issues that affect their potential for litigation. Kiernan Trebach represents clients on a national basis, and maintains twelve offices in nine states plus the District of Columbia, with local presence in several others. Our lawyers have appeared in the courts of over 35 states and territories.

Equal Opportunity Statement

Kiernan Trebach LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard for race, ethnic background, color, religion, sexual orientation, age, gender identity, national origin, veteran status, disability or genetic information.

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