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Secretarial Assistant Jobs (NOW HIRING)

WCPSS

Secretary (Assistant Superintendent)

Cary, NC · On-site

AND * Experience in a secretarial related field; OR * An equivalent combination of education and ... Maintains and updates the Assistant Superintendent's calendar and arranges appointments.

Tylka Law Center, PC

Legal Secretary

League City, TX · On-site

$38K - $52K/yr

Full time legal secretary/assistant or paralegal for personal injury law firm. Proficient at word, records requests, intake, notices, Customer Relationship Management operations, electronic court ...

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How much do secretarial assistant jobs pay per hour?

As of Jul 24, 2026, the average hourly pay for secretarial assistant in the United States is $25.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.68 per hour, depending on experience, location, and employer.

What are some common challenges faced by Secretarial Assistants and how can they be addressed?

Secretarial Assistants often manage multiple tasks simultaneously, such as scheduling meetings, handling correspondence, and supporting various team members. Juggling these responsibilities can be challenging, especially during busy periods or when prioritizing urgent requests. Developing strong organizational and time-management skills, as well as becoming proficient with office software and communication tools, can help Secretarial Assistants stay efficient. Regular communication with supervisors and team members also ensures clarity on priorities and expectations, making it easier to handle workload fluctuations.

What does a secretarial assistant do?

A secretarial assistant provides administrative support by managing schedules, handling correspondence, organizing files, and performing clerical tasks. They often use office software and may coordinate communication between staff and clients to ensure smooth office operations.

What are the key skills and qualifications needed to thrive as a Secretarial Assistant, and why are they important?

To thrive as a Secretarial Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is usually required. Excellent communication, time management, and discretion help you stand out in this role. These skills and qualities are essential for ensuring efficient office operations and reliable support to executives or teams.

What is a secretary assistant?

A secretarial assistant is a support professional who helps with administrative tasks such as scheduling, correspondence, filing, and data entry. They often use office software like Microsoft Office and may handle phone calls and document preparation to ensure smooth office operations.

Who gets paid more, secretary or receptionist?

Secretarial assistants generally earn higher wages than receptionists because they often have more administrative responsibilities and may require additional skills such as typing, scheduling, and document management. However, pay can vary based on experience, location, and the specific employer.

What are secretarial assistants?

Secretarial assistants are administrative professionals who support managers, executives, or departments by handling office tasks such as scheduling appointments, managing correspondence, organizing files, and preparing documents. They often serve as the first point of contact within an office, providing information and assistance to visitors and staff. Secretarial assistants help ensure that daily operations run smoothly by maintaining organization and efficiency in the workplace.

What are the duties of an assistant secretary?

An assistant secretary supports administrative tasks such as managing correspondence, scheduling appointments, preparing reports, and maintaining records. They often handle communication between departments and may use office software like Microsoft Office or Google Workspace to perform their duties.
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Secretarial Assistant jobs near you
Infographic showing various Secretarial Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,643 per year, or $25.3 per hour.

Legal Secretary

RUMBERGER KIRK & CALDWELL PROFESSIONAL ASSOC

Orlando, FL • On-site

$41K - $56K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Posted 4 days ago

Job description

The legal assistant plays an important role in supporting legal professionals in the delivery of legal services to clients. The legal assistant is responsible for providing administrative and clerical support to multiple attorneys. Duties include drafting legal documents, managing case files, assisting in trial preparation, communicating with clients and maintaining confidentiality of sensitive information related to cases and clients.

Essential Functions and Basic Duties:

  • Draft, review, revise, prepare, format, and edit comprehensive legal documents, such as pleadings, and other communications for the attorney to review.
  • Review all incoming mail, faxes and emails.
  • Prepare and send outgoing mail.
  • Open new files for new matters and new clients, including running conflict searches for new cases.
  • Organize and manage client files by scanning, saving, filing, naming, and destroying, when appropriate, client data in paper and electronic formats.
  • Effectively communicate with attorneys, clients, opposing counsel, and adjusters by email and phone.
  • Calendar emails, e-file documents, paper mail, hand-delivery and faxes.
  • Schedule depositions, hearings, mediations and inspections.
  • Federal, state court and agency filings, including e-filing with attorney approval.
  • Print and circulate e-filed documents.
  • Answer attorney calls and take messages; forward calls as appropriate.
  • Review and release time for attorneys as directed.
  • Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney.
  • Assemble binders for depositions and mediations.
  • Update client case lists to ensure accuracy.
  • Update trial, mediation and case lists to ensure accuracy.
  • Prepare attorney expense reports.
  • Make travel arrangements for attorneys.
  • Process vendor invoices.
  • Assist in training of new hires.
  • Review pre-bills and distribute for revisions as well as ensuring their accuracy before sending bills to clients. Send invoices to clients and follow-up with clients on past-due invoices.
  • Answer questions regarding billing, client budgets, expert invoices, client invoice appeals, etc.
  • Provide coverage for other assistants while out on PTO.
  • Complete all other projects/duties as assigned.

Qualifications:

  • High school diploma or equivalent.
  • Team player.
  • Creative problem solving.
  • Ability to work independently with minimal supervision and with flexibility to meet deadlines.
  • Computer skills.
  • 3+ years of extensive litigation secretarial/assistant experience.


Benefits Include:

  • Competitive salary
  • Paid time off and paid holidays.
  • Paid parking.
  • Free gym use available from Monday-Friday 6:00 a.m. - 8:00 p.m.
  • Health insurance with firm paid HSA contributions on select plans..
  • Dental and vision insurance.
  • Firm paid Life insurance.
  • Firm paid short term disability.
  • Long Term Disability insurance.
  • Optional Aflac supplemental plans.
  • Complimentary subscription to the Calm app, offering guided meditations, sleep support, and mindfulness tools.
  • Access to a company sponsored financial wellness program.