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Secretarial Assistant Jobs in Maine (NOW HIRING)

Central Maine Medical Center

Unit Secretary

Lewiston, ME · On-site

$20 - $23.75/hr

Overview Unit Secretary Medical/Surgical Unit Part Time/Day Shift Central Maine Healthcare (CMH), a ... Able to assist nursing staff for duties involving indirect patient care. Qualifications EDUCATION ...

MAINE VETERANS HOMES

Administrative Secretary

Caribou, ME · On-site

$16 - $20.57/hr

Provide administrative support including data entry, photocopying, filing, scanning. * Assist ... As an Administrative Secretary, you'll play a vital role in helping our organization operate ...

DaVita

Administrative Assistant

Shirley Mills, ME · On-site

$25 - $30/hr

You also will assist patients with transportation arrangements and physician appointments. Dialysis ... Medical secretary or secretarial certification is preferred-as is at least 1 year in a related ...

Northern Light Health

CNA- Unit Secretary

Ellsworth, ME · On-site

$17 - $21.45/hr

Performs secretarial duties using specific knowledge of medical terminology and hospital, clinic ... Required Certified Nursing Assistant Education * Required High School Diploma/General Educational ...

New

Prime Healthcare

Administrative Assistant

Lewiston, ME

$20 - $23.75/hr

Administrative Assistant Department: Nursing Float Personnel Part Time, Day Shift Location: Central ... 2. 1- 2 years secretarial experience preferred. 3. Must have strong verbal and written ...

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How much do secretarial assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for secretarial assistant in Maine is $24.50, according to ZipRecruiter salary data. Most workers in this role earn between $16.54 and $25.82 per hour, depending on experience, location, and employer.

What is a secretarial assistant?

Secretarial assistants are administrative professionals who support managers, executives, or departments by handling office tasks such as scheduling appointments, managing correspondence, organizing files, and preparing documents. They often serve as the first point of contact within an office, providing information and assistance to visitors and staff. Secretarial assistants help ensure that daily operations run smoothly by maintaining organization and efficiency in the workplace.

What are the key skills and qualifications needed to thrive as a secretarial assistant?

To thrive as a Secretarial Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is usually required. Excellent communication, time management, and discretion help you stand out in this role. These skills and qualities are essential for ensuring efficient office operations and reliable support to executives or teams.

What are some common challenges faced by secretarial assistants and how can they be addressed?

Secretarial Assistants often manage multiple tasks simultaneously, such as scheduling meetings, handling correspondence, and supporting various team members. Juggling these responsibilities can be challenging, especially during busy periods or when prioritizing urgent requests. Developing strong organizational and time-management skills, as well as becoming proficient with office software and communication tools, can help Secretarial Assistants stay efficient. Regular communication with supervisors and team members also ensures clarity on priorities and expectations, making it easier to handle workload fluctuations.

Do secretarial assistants get paid a lot?

Secretarial assistants typically earn a moderate salary that varies based on experience, location, and industry. Entry-level positions may pay less, while experienced assistants with specialized skills or certifications can earn higher wages. Overall, the pay is generally considered average for administrative support roles.

What does a secretarial assistant do?

A secretarial assistant provides administrative support by managing schedules, handling correspondence, organizing files, and performing clerical tasks. They often use office software and may coordinate communication between staff and clients to ensure smooth office operations.

What are the most commonly searched types of Secretarial jobs in Maine?

The most popular types of Secretarial jobs in Maine are:

Secretarial Assistant jobs near you
Infographic showing various Secretarial Assistant job openings in Maine as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $50,968 per year, or $24.5 per hour.

Transportation Secretary - Full Year

MSAD 17 Oxford Hills School District

South Paris, ME • On-site

Full-time

Re-posted 3 days ago

Job description

Position Type:
Secretarial/Clerical/School Secretary
Date Posted:
6/2/2026
Location:
Transportation
The Oxford Hills School District is seeking excellent candidates for a year-round secretary position at the bus garage. This position is an immediate opening.
Brief job description:
Under the general supervision of the Transportation Director, the Secretary is the coordinator for the drivers on the road. They answer the telephone, and radio, and assist anyone that comes into the office. You plan and schedule each drivers route, call substitutes as needed, and dispatch a fleet of school buses and vans. Schedule transportation and oversight of field trips, athletic trips, and co-curricular trips. You also complete various office duties
Candidate must have good computer and organizational skills with the ability to maintain confidentiality. Excellent communication skills with parents, staff and the community are a must. Knowledge of student transportation, and prior secretarial experience preferred.
Qualifications:
  • Knowledge of surrounding geographic area to ensure effective and efficient routing
  • Ability to organize and prioritize time to balance conflicting demands related to needs of the community and drivers
  • Ability to communicate effectively with colleagues and the community in fast-paced and/or stressful environment (interpersonal & telephone skills)
  • Ability to function in a fast-paced environment, under substantial pressure
  • Ability to work within the appropriate level of independence
  • Ability to problem solve
  • Ability to operate two-way radio systems
  • Ability to use office machines (scanner, copier, zip drive, telephone system)
  • Ability to use Google sheets, docs, drive, maps ect. and computerized routing software
  • Ability to read road and street maps
  • Ability to keep organized and accurate records relating to overall dispatch and routing responsibilities

Responsibilities:
  • Directs and monitors daily assignments; schedules drivers, bus aids and assigns vehicles to ensure daily coverage of all routes, field trips and sport trips
  • Handles heavy phone and radio traffic
  • Serves as primary communication liaison with school staff, guardians and drivers
  • Communicates all relevant details of driving assignments to drivers to ensure proper execution
  • Handle charter reservations, and billing
  • Completes assignment of special projects
  • Assists the Director with day-to-day operations
  • Communicates all relevant details of driving assignments to drivers to ensure proper execution
  • Assist drivers with routing directions and directs them to perform special services when required
  • Handles concerns and requests for information in an expeditious and professional manner
  • Maintains route documentation and records (relevant, school information, student data, route changes, relevant maps, vehicle details, bus assignments, driver details) for the purpose of providing accurate and reliable information complies with district requirements
  • Maintains Drug and Alcohol testing program
  • Data entry

Applicants must complete the entire online application, and include a copy of Maine state background check and fingerprinting. Please be sure to provide complete reference information in the application for each reference including name, address, phone and email address.
Equal Employment Opportunity
The Oxford Hills School District is an EEO/AA employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, sexual orientation, age, disability, protected veteran status, or any other characteristic protected by law.
Expectations of Oxford Hills School District Staff:
As contributing members of the district's learning community, all district staff members are expected to:
  1. Model a strong work ethic, perseverance and grit, as well as responsibility and respect;
  2. Utilize best practices for motivating today's students in a safe, supportive learning environment;
  3. Demonstrate knowledge in the development of real-world learning experiences and community partnerships to provide students with opportunities for extensions of learning, applied learning, community service, and citizenship;
  4. Demonstrate a willingness and ability to collaborate, engage, and communicate with colleagues, parents and the public.

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