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Secretarial Jobs in Maine (NOW HIRING)

Amicus

Executive Secretary (AMICUS)

Bangor, ME · On-site

Professional Secretarial and Administrative Duties · The Executive Secretary attends board meetings, produces minutes, and maintains accurate corporate records. · The role involves preparing ...

Encompass Health

Unit Secretary

Portland, ME · On-site

$43K - $53K/yr

Unit Secretary Career Opportunity Join a Team That Puts Your Passion for Helping Others First Are you looking for a career close to home and heart? Join Encompass Health as a Unit Secretary, playing ...

Maine Veterans Home

Administrative Secretary

Caribou, ME · On-site

$16 - $20.57/hr

Administrative Secretary Caribou, ME ( Job Type Full-time Description Full-Time | 40 Hours Per Week Schedule:Monday-Friday, 8:00 a.m. - 4:30 p.m. (some weekends and holidays may be required) Are you ...

New

Prime Healthcare

Unit Secretary

Lewiston, ME · On-site

$20 - $23.75/hr

Unit Secretary Medical/Surgical Unit Part Time/Day Shift Central Maine Healthcare (CMH), a member of Prime Healthcare Foundation, is an integrated healthcare delivery system serving approximately 400 ...

Prime Healthcare

Unit Secretary

Lewiston, ME · On-site

$20 - $23.75/hr

Unit Secretary Medical/Surgical Unit Part Time/Day Shift Central Maine Healthcare (CMH), a member of Prime Healthcare Foundation, is an integrated healthcare delivery system serving approximately 400 ...

Central Maine Medical Center

Unit Secretary

Lewiston, ME · On-site

$20 - $23.75/hr

Overview Unit Secretary Medical/Surgical Unit Part Time/Day Shift Central Maine Healthcare (CMH), a member of Prime Healthcare Foundation, is an integrated healthcare delivery system serving ...

Maine Veterans' Homes

Administrative Secretary

Caribou, ME · On-site

$16 - $20.57/hr

We are seeking a friendly, dependable, and detail-oriented Administrative Secretary to join our team. This position serves as the first point of contact for residents, families, visitors, and staff ...

MAINE VETERANS HOMES

Administrative Secretary

Caribou, ME · On-site

$16 - $20.57/hr

We are seeking a friendly, dependable, and detail-oriented Administrative Secretary to join our team. This position serves as the first point of contact for residents, families, visitors, and staff ...

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All JobsSecretarial JobsSecretarial Jobs in Maine

Secretarial information

See Maine salary details

$26.6K

$51.6K

$82.3K

How much do secretarial jobs pay per year?

As of Sep 6, 2026, the average yearly pay for secretarial in Maine is $51,584.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,600.00 and $58,100.00 per year, depending on experience, location, and employer.

What are secretarial duties?

Secretarial duties typically involve providing administrative support to an organization or individual. This includes tasks such as managing correspondence, scheduling appointments, organizing files, preparing documents, and handling phone calls. Secretaries often serve as a point of contact within an office and may also assist with bookkeeping, meeting coordination, and data entry. Their role is essential for ensuring smooth day-to-day operations and effective communication within the workplace.

What are the key skills and qualifications needed to thrive as a secretary?

To thrive as a Secretary, you need organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or specialized secretarial training. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is commonly required. Excellent communication, discretion, and multitasking abilities help a secretary excel in supporting colleagues and handling sensitive information. These competencies are vital for ensuring smooth office operations, effective communication, and professional representation of the organization.

What are some common challenges secretaries face in managing their workload, and how can they effectively handle them?

Secretaries often juggle multiple tasks such as scheduling meetings, handling correspondence, and organizing files, which can make workload management challenging. To stay on top of these responsibilities, it's important to prioritize tasks based on urgency and importance, use digital tools for organization, and communicate clearly with team members about deadlines. Developing strong time management skills and being adaptable to shifting priorities are also key to thriving in a secretarial role.

What is the difference between Secretarial vs Administrative Assistant?

AspectSecretarialAdministrative Assistant
Required CredentialsHigh school diploma, sometimes certifications in office administrationHigh school diploma, often additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate sectorsVaried office environments across industries
Employer & Industry UsageCommonly used in legal, medical, corporate sectorsWidely used across industries for general administrative support
Job ResponsibilitiesTyping, filing, managing correspondence, schedulingScheduling, correspondence, data entry, supporting teams

While both roles involve administrative tasks, secretaries typically focus on specialized support within specific industries, whereas administrative assistants handle broader office functions across various sectors. The roles often overlap, but understanding these differences can help in choosing the right career path or job search focus.

Do secretaries get paid a lot?

Secretaries typically earn a median annual salary that varies by location and experience, with many earning around $35,000 to $50,000. Salaries can increase with additional skills such as proficiency in office software or certifications like Certified Administrative Professional (CAP).

Do you need qualifications to be a secretarial?

A secretarial position typically requires a high school diploma or equivalent, along with skills in office administration, communication, and computer software such as Microsoft Office. While formal certifications are not always mandatory, they can enhance job prospects and demonstrate proficiency in relevant tools and tasks.

What is a secretarial job?

A secretarial job involves providing administrative support to executives or teams, including tasks such as managing schedules, handling correspondence, organizing meetings, and maintaining records. Secretaries often use office software and may need strong communication and organizational skills to perform their duties efficiently.

What are the most commonly searched types of Secretarial jobs in Maine?

The most popular types of Secretarial jobs in Maine are:

Secretarial jobs near you
Infographic showing various Secretarial job openings in Maine as of August 2026, with employment types broken down into 2% As Needed, 81% Full Time, 12% Part Time, 4% Temporary, and 1% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $51,584 per year, or $24.8 per hour.

Executive Secretary (AMICUS)

Amicus

Bangor, ME • On-site

Full-time

Medical, Dental, Retirement, PTO

Re-posted 21 days ago

Job description

Description: Please note that the information found below is a general overview of the position of Executive Secretary and is not the actual complete job description, which can be obtained by contacting Denis Cranson, Human Resource Manager.  
Executive Secretary



Job Role and Reporting Structure

· The Executive Secretary reports directly to and provides administrative support to the CEO.

· The position requires at least an associate degree and five years of secretarial experience.

· The role demands independence, confidentiality, strong organizational skills, and flexibility to handle multiple tasks.


Professional Secretarial and Administrative Duties

· The Executive Secretary attends board meetings, produces minutes, and maintains accurate corporate records.

· The role involves preparing reports, managing legal, financial, and operational documents, including bylaws, policies, and contracts.

· The secretary supports/develops agency-wide policies and procedures, manuals, and forms, ensuring they are current and properly distributed.

· Tasks include maintaining personnel files, tracking certifications, managing incident reports and safety drills, and ensuring compliance with reporting requirements.

· The role involves supporting the coordination of employee recognition events.

· The role coordinates the annual insurance renewal process.


Office and Reception Support

· The Executive Secretary professionally greets visitors, answers calls, and directs inquiries.

· Office support includes managing supplies, equipment, and maintaining safety documentation.


Agency-wide Record Keeping and Compliance

· The Executive Secretary maintains critical records such as bylaws, board minutes, insurance, and legal documents.

· The role involves supporting agency audits, surveys, and accreditation processes.


Additional Responsibilities and Hours

· The Executive Secretary provides project support as assigned by the CEO.

· The position is full-time, generally from 8:00 am to 4:30 pm, Monday – Friday, in the Corporate Office, with a comprehensive full-time benefit package, including 100% employer-paid healthcare and dental insurance, all paid major holidays, tuition reimbursement, 401k match, and generous PTO schedule.


An application and resume are required before interview consideration for this position. For additional information or questions, please contact Denis in Human Resources.


Applications accepted until the position is filled. 

Amicus is an EOE Employer. 



Requirements:

EDUCATION & EXPERIENCE: The Executive Secretary will have a minimum of an Associate’s degree and a high level of administrative secretarial work experience in business and office management is required, preferably five years.


CONDITIONS OF EMPLOYMENT: The Executive Secretary must be able to comply with the essential duties of this job. This may include work on the computer for long periods of time and the ability to work under time constraints.


SPECIAL REQUIREMENTS: The Executive Secretary must be self-directed and have the ability to work independently; maintain confidentiality and to interact positively with a variety of people including persons served, Program Directors, and Board Directors. The Executive Secretary must possess strong skills in writing, presentation, organization, supervision, and time management. Flexibility is another must; projects with corporate office staff and Program Directors need to be balanced with other daily tasks.