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Secretarial Jobs (NOW HIRING)

Alutiiq

Secretary I

Los Osos, CA

... secretarial duties. The Secretary will be required to interface with personnel that they directly support as well as others resident in the office. The Secretary will act in a professional manner ...

Mankato Area Public Schools

Secretary Sub

Mankato, MN · On-site

$17.25 - $22/hr

Secretary Substitutes Districtwide Mankato Area Public Schools Secretary Group is looking for Secretary Substitutes to work in buildings/departments throughout the District. Areas you could be asked ...

Alutiiq, LLC

Secretary I

Los Osos, CA · On-site

$20.47 - $22.47/hr

... and secretarial duties. The Secretary will be required to interface with personnel that they directly support as well as others resident in the office. * The Secretary will act in a professional ...

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$27.5K

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How much do secretarial jobs pay per year?

As of Sep 5, 2026, the average yearly pay for secretarial in the United States is $53,278.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,000.00 and $60,000.00 per year, depending on experience, location, and employer.

What are secretarial duties?

Secretarial duties typically involve providing administrative support to an organization or individual. This includes tasks such as managing correspondence, scheduling appointments, organizing files, preparing documents, and handling phone calls. Secretaries often serve as a point of contact within an office and may also assist with bookkeeping, meeting coordination, and data entry. Their role is essential for ensuring smooth day-to-day operations and effective communication within the workplace.

What are the key skills and qualifications needed to thrive as a secretary?

To thrive as a Secretary, you need organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or specialized secretarial training. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is commonly required. Excellent communication, discretion, and multitasking abilities help a secretary excel in supporting colleagues and handling sensitive information. These competencies are vital for ensuring smooth office operations, effective communication, and professional representation of the organization.

What are some common challenges secretaries face in managing their workload, and how can they effectively handle them?

Secretaries often juggle multiple tasks such as scheduling meetings, handling correspondence, and organizing files, which can make workload management challenging. To stay on top of these responsibilities, it's important to prioritize tasks based on urgency and importance, use digital tools for organization, and communicate clearly with team members about deadlines. Developing strong time management skills and being adaptable to shifting priorities are also key to thriving in a secretarial role.

What is the difference between Secretarial vs Administrative Assistant?

AspectSecretarialAdministrative Assistant
Required CredentialsHigh school diploma, sometimes certifications in office administrationHigh school diploma, often additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate sectorsVaried office environments across industries
Employer & Industry UsageCommonly used in legal, medical, corporate sectorsWidely used across industries for general administrative support
Job ResponsibilitiesTyping, filing, managing correspondence, schedulingScheduling, correspondence, data entry, supporting teams

While both roles involve administrative tasks, secretaries typically focus on specialized support within specific industries, whereas administrative assistants handle broader office functions across various sectors. The roles often overlap, but understanding these differences can help in choosing the right career path or job search focus.

Do secretaries get paid a lot?

Secretaries typically earn a median annual salary that varies by location and experience, with many earning around $35,000 to $50,000. Salaries can increase with additional skills such as proficiency in office software or certifications like Certified Administrative Professional (CAP).

Do you need qualifications to be a secretarial?

A secretarial position typically requires a high school diploma or equivalent, along with skills in office administration, communication, and computer software such as Microsoft Office. While formal certifications are not always mandatory, they can enhance job prospects and demonstrate proficiency in relevant tools and tasks.

What is a secretarial job?

A secretarial job involves providing administrative support to executives or teams, including tasks such as managing schedules, handling correspondence, organizing meetings, and maintaining records. Secretaries often use office software and may need strong communication and organizational skills to perform their duties efficiently.
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What cities are hiring for Secretarial jobs?

Cities with the most Secretarial job openings:

What are the most commonly searched types of Secretarial jobs?

The most popular types of Secretarial jobs are:

What states have the most Secretarial jobs?

States with the most job openings for Secretarial jobs include:

Secretarial jobs near you
Infographic showing various Secretarial job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $53,278 per year, or $25.6 per hour.

Legal Secretarial Assistant to Division Chief- Special Federal Litigation Division

City of New York

Manhattan, NY • On-site

$48K - $65K/yr

Full-time

Posted 23 days ago

City Of New York rating

7.2

Company rating: 7.2 out of 10

Based on 81 frontline employees who took The Breakroom Quiz

625th of 855 rated public administrative organizations

Job description

Job Description

The Special Federal Litigation Division handles significant constitutional and policy-related issues, involving novel and high-profile questions of federal law. The Division Chief Secretary is integral to the daily functioning of the Special Federal Litigation Division and while the primary responsibilities of the position are set forth below, the ideal candidate must possess the ability to pivot in order to fulfill the changing needs of the Division.
The Division Chief Secretary position requires the highest level of discretion, professionalism, and adherence to the rules of confidentiality. In addition to general secretarial duties, duties may include but are not limited to: maintaining the calendar of the Division Chief and/or Deputy Division Chiefs; typing, formatting, copying, and editing confidential complex documents; preparation of PowerPoint presentations; timely completion of correspondence and communications with Executive staff, client agencies, and the judiciary; transcribing and summarizing documents; creating and maintaining weekly and monthly Division reports; auditing physical case files for archiving; performing receptionist duties for the Division; maintaining Division conference rooms including booking them; conferring with Facilities to book conference rooms for weekly Division meetings and ensuring proper room set up; organizing remote access to meetings, including weekly Division meetings; supervision of special projects, including, but not limited to, overtime projects; disseminating information to staff as directed and following up on assignments; maintaining and distributing the office phone lists and personnel roster; ensuring suitability of vacated offices and workstations, including conferring with Facilities regarding cleaning and repairs as necessary; daily checks of Division printers, copiers and shredders for operability; interfacing with potential candidates regarding scheduling interviews, obtaining documents, and conducting reference checks; timely completion of Staff Actions and Eforms, and onboarding of new employees; act as Division training liaison, including coordinating trainings for members of the Division and tracking mandatory Law Departmentwide trainings to ensure Division compliance.
Additional Information: This a Level 4 Legal Secretarial Assistant position, and the candidate would be required to report to the Division Chief and/or Deputy Division Chiefs. Ability to type at a minimum rate of 30 words per minute supersedes the previous requirement of 55 words per minute.
LEGAL SECRETARIAL ASST- L2,3,4 - 1022A

Qualifications

1. An associate degree from an accredited college including or supplemented by 12 semester credits in secretarial science, word processing, office automation and/or office technology; or
2. An associate degree from an accredited college, and either one year of satisfactory full-time professional general secretarial experience or six months of satisfactory full-time professional legal secretarial experience; or
3. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and either two years of satisfactory full-time professional general secretarial experience or one year of satisfactory full-time professional legal secretarial experience; or
4. Education and/or experience equivalent to "1", "2" or "3" above. Satisfactory completion of a one year specialized training program in secretarial science, word processing, office automation and/or office technology, or completion of 30 semester credits from an accredited college, including 12 semester credits in secretarial science, word processing, office automation and/or office technology may be substituted for one year of full-time general secretarial experience or six months of full-time legal secretarial experience. However, all candidates must possess a four-year high school diploma or its educational equivalent.
Skills Requirement
Ability to type at a minimum rate of 55 words per minute. For assignments requiring stenographic skills, candidates must also have the ability to take legal dictation. For certain assignments, individuals may be required to have higher typing and stenographic
skills.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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