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Secretarial Jobs in California (NOW HIRING)

Alutiiq

Secretary I

Los Osos, CA

... secretarial duties. The Secretary will be required to interface with personnel that they directly support as well as others resident in the office. The Secretary will act in a professional manner ...

GovernmentJobs.com

Secretary

Modesto, CA · On-site

Perform secretarial duties including, compose memoranda and correspondence * Handle sensitive and confidential material * Schedule and set up appointments and meetings, maintain calendars * Prepare ...

Modesto Irrigation District

Secretary

Modesto, CA · On-site

Perform secretarial duties including, compose memoranda and correspondence * Handle sensitive and confidential material * Schedule and set up appointments and meetings, maintain calendars * Prepare ...

County of Alameda

Secretary II

Hayward, CA · On-site

$40.63 - $48.17/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

THE POSITION This series specification describes three secretarial classes in which incumbents perform, under general supervision, a wide variety of difficult to complex secretarial and clerical ...

County of Alameda

Secretary II

Hayward, CA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

THE POSITION This series specification describes three secretarial classes in which incumbents perform, under general supervision, a wide variety of difficult to complex secretarial and clerical ...

Modesto Irrigation District

Secretary

Modesto, CA · On-site

$69K - $89K/yr

Perform secretarial duties including, compose memoranda and correspondence Handle sensitive and confidential material Schedule and set up appointments and meetings, maintain calendars Prepare reports ...

California State Jobs

Legal Secretary

San Diego, CA · On-site

$46K - $63K/yr

... provide secretarial support in a fast-paced legal office of the San Diego Legal Division, which consists of litigation and house counsel/transactional attorneys, investigators, paralegals, and ...

California State Jobs

Legal Secretary

Oakland, CA · On-site

$50K - $68K/yr

Legal Secretary Come to a place that values integrity, professional development, and a team atmosphere. Cal/OSHA's Legal Unit is looking for talented, independent, and creative individuals to serve ...

New

GovernmentJobs.com

LEGAL SECRETARY

Stockton, CA · On-site

$46K - $63K/yr

Incumbents apply technical legal secretarial skills with only occasional instruction or assistance while exercising judgment and discretion in the performance of duties. Work is typically reviewed ...

California State Jobs

Legal Secretary

San Francisco, CA · On-site

$51K - $70K/yr

Legal Secretary Come to a place that values integrity, professional development, and a team atmosphere. Cal/OSHA's Legal Unit is looking for talented, independent, and creative individuals to serve ...

New

Alutiiq, LLC

Secretary I with Security Clearance

Los Osos, CA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... and secretarial duties. The Secretary will be required to interface with personnel that they directly support as well as others resident in the office. * The Secretary will act in a professional ...

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Showing results 1-20

All JobsSecretarial JobsSecretarial Jobs in California

Secretarial information

See California salary details

$27.1K

$52.6K

$83.9K

How much do secretarial jobs pay per year?

As of Aug 16, 2026, the average yearly pay for secretarial in California is $52,580.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,400.00 and $59,200.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a secretary?

To thrive as a Secretary, you need organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or specialized secretarial training. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is commonly required. Excellent communication, discretion, and multitasking abilities help a secretary excel in supporting colleagues and handling sensitive information. These competencies are vital for ensuring smooth office operations, effective communication, and professional representation of the organization.

Do you need qualifications to be a secretarial?

A secretarial position typically requires a high school diploma or equivalent, along with skills in office administration, communication, and computer software such as Microsoft Office. While formal certifications are not always mandatory, they can enhance job prospects and demonstrate proficiency in relevant tools and tasks.

What are secretarial duties?

Secretarial duties typically involve providing administrative support to an organization or individual. This includes tasks such as managing correspondence, scheduling appointments, organizing files, preparing documents, and handling phone calls. Secretaries often serve as a point of contact within an office and may also assist with bookkeeping, meeting coordination, and data entry. Their role is essential for ensuring smooth day-to-day operations and effective communication within the workplace.

What is the difference between Secretarial vs Administrative Assistant?

AspectSecretarialAdministrative Assistant
Required CredentialsHigh school diploma, sometimes certifications in office administrationHigh school diploma, often additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate sectorsVaried office environments across industries
Employer & Industry UsageCommonly used in legal, medical, corporate sectorsWidely used across industries for general administrative support
Job ResponsibilitiesTyping, filing, managing correspondence, schedulingScheduling, correspondence, data entry, supporting teams

While both roles involve administrative tasks, secretaries typically focus on specialized support within specific industries, whereas administrative assistants handle broader office functions across various sectors. The roles often overlap, but understanding these differences can help in choosing the right career path or job search focus.

What are some common challenges secretaries face in managing their workload, and how can they effectively handle them?

Secretaries often juggle multiple tasks such as scheduling meetings, handling correspondence, and organizing files, which can make workload management challenging. To stay on top of these responsibilities, it's important to prioritize tasks based on urgency and importance, use digital tools for organization, and communicate clearly with team members about deadlines. Developing strong time management skills and being adaptable to shifting priorities are also key to thriving in a secretarial role.

Do secretaries get paid a lot?

Secretaries typically earn a median annual salary that varies by location and experience, with many earning around $35,000 to $50,000. Salaries can increase with additional skills such as proficiency in office software or certifications like Certified Administrative Professional (CAP).

How do secretarial get hired?

Secretarial positions are typically filled through online job applications, staffing agencies, or company career portals. Candidates usually need relevant skills such as proficiency in office software, organizational abilities, and sometimes a certification or diploma in office administration. Employers often look for prior experience and strong communication skills during the hiring process.

What are the most commonly searched types of Secretarial jobs in California?

The most popular types of Secretarial jobs in California are:

What cities in California are hiring for Secretarial jobs?

Cities in California with the most Secretarial job openings:

Secretarial jobs near you
Infographic showing various Secretarial job openings in California as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $52,580 per year, or $25.3 per hour.

Supervisor of Secretarial Services

1872 Consulting

Los Angeles, CA • On-site

$47K - $64K/yr

Full-time

Re-posted 4 days ago

Job description

Supervisor Of Secretarial Services

Supervises and coordinates activities of legal secretaries under the direction of the HR Director.

Responsibilities

  • Works with secretarial teams to coordinate coverage during planned and unplanned absences.
  • Utilizes Time and Attendance system to review secretarial time, including approval of hours worked, overtime charges, track and report attendance, and approve time off requests for secretarial staff.
  • Evaluates performance of secretaries. Coordinates annual appraisal process using the Performance Management System (PMS) with the HR Director.
  • Ensures appropriate secretarial staffing and monitors secretarial workload.
  • Demonstrates familiarity with the operations, workflow and documents of assigned practice groups.
  • Maintains regular, open communication with attorneys and secretaries regarding workloads, including having a working knowledge of upcoming projects or events (pending trial preparations, etc).
  • Works with HR Director to propose workable assignments and possible assignment changes.
  • Apprises HR Director of possible or existing conflicts and unmanageable workloads and recommends assignment changes as applicable.
  • Makes recommendations to HR Director regarding disciplinary actions of secretaries. Participates in disciplinary meetings.
  • Coordinates computer training, testing and application of new and modified computer programs with the HR Director, Training Department and IT Department.
  • Arranges secretarial coverage for visitors, including Firm lawyers and clients as needed.
  • Conducts regular secretarial meetings.
  • Works with secretaries in resolving problems & grievances.
  • Makes suggestions to standardize procedures to improve efficiency of the department.
  • Stays apprised of and demonstrates an understanding of firm policies pertaining to secretarial staff.
  • Works with new personnel (legal and non-legal) to become familiar with firm procedures.
  • Acts as liaison between secretaries and other support departments in disseminating information and formulating and implementing solutions to problems.
  • Works with the HR Director to promote good morale, teamwork, and respect for the Firm by demonstrating high standards of professionalism, conduct and customer service, including work quality, courtesy and cooperation.
  • Performs other work-related duties as assigned by the HR Director, Director of Administration, or as judgment or necessity dictates.

Skills We're Seeking

  • 3+ years of experience as a secretary for a law firm, or in a legal department
  • 3+ years of supervisor and/or management experience
  • Experience with other legal software such as: Time Billing, Records Management, Time and Attendance, Conference Room Scheduling, Electronic Accounting
  • Proficient with Microsoft Office

Nice To Have Experience

  • Bachelor's Degree
  • Thorough knowledge of legal terminology and formats
  • Thorough knowledge of litigation/electronic court filings
1872 Consulting logo

About 1872 Consulting

Sourced by ZipRecruiter

1872 Consulting, based in Chicago, IL, USA, operates within the IT consulting industry. Armed with a diverse team of experts, the company offers specialized IT consulting services, focusing on modernizing business technologies and driving innovative business strategies. Established in 1872, the company has a rich history marked by its commitment to bridging the gap between businesses and technology. Its mission is to empower organizations to surpass their business goals by providing state-of-the-art IT solutions and service. The company prides itself on its core values of integrity, excellence, and innovation, instilling these principles in every project they undertake.

Industry

It services

Company size

11 - 50 Employees

Headquarters location

Chicago, IL, US

Year founded

2014

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