ZipRecruiter

Log In

1

Secretarial Intern Jobs in California (NOW HIRING)

EV Mode

Office Admin Intern (Paid Part-Time)

Irvine, CA · On-site

$18 - $20/hr

Office Admin Intern (Part-Time Paid) We are looking for a reliable, paid part-time Office ... Qualifications in secretarial studies will be an advantage * High school diploma; BSc/BA in office ...

Peraton

Facilities Secretary

Fort Irwin, CA · On-site

Responsibilities Peraton is seeking a Facilities Secretary to support our Deep Space Network (DSN ... SCA / Union / Intern Rate or Range 24.18 EEO EEO: Equal opportunity employer, including disability ...

Peraton

Facilities Secretary

Fort Irwin, CA · On-site

Responsibilities Peraton is seeking a Facilities Secretary to support our Deep Space Network (DSN ... SCA / Union / Intern Rate or Range24.18EEOEEO: Equal opportunity employer, including disability and ...

Peraton

Facilities Secretary

Fort Irwin, CA · On-site

Responsibilities Peraton is seeking a Facilities Secretary to support our Deep Space Network (DSN ... SCA / Union / Intern Rate or Range24.18EEOEEO: Equal opportunity employer, including disability and ...

All JobsSecretarial Intern JobsSecretarial Intern Jobs in California

Secretarial Intern information

What skills and qualifications are needed to thrive as a secretarial intern?

To thrive as a Secretarial Intern, you need strong organizational skills, attention to detail, and basic office administration knowledge, often supported by a high school diploma or current enrollment in a business-related program. Familiarity with office software like Microsoft Office Suite, email platforms, and basic document management systems is typically required. Excellent communication, time management, and a proactive attitude are vital soft skills that help interns stand out. These abilities ensure smooth office operations, effective support for staff, and professional growth within administrative roles.

What does a secretarial intern do?

A Secretarial Intern supports office operations by performing administrative and clerical tasks. Typical duties include answering phones, scheduling appointments, managing files, and assisting with correspondence. Interns often help prepare documents, organize meetings, and provide general support to senior staff. This role offers valuable exposure to office procedures and helps develop essential organizational and communication skills.

What are common challenges a secretarial intern might face when supporting multiple team members simultaneously?

As a Secretarial Intern, one common challenge is managing competing priorities from several team members, each with their own deadlines and expectations. Effective time management and clear communication are essential to ensure that tasks such as scheduling meetings, organizing documents, and handling correspondence are completed efficiently. It is important to proactively clarify priorities with supervisors and utilize organizational tools to keep track of assignments. Over time, building strong relationships within the team can help streamline requests and improve workflow.

What is the difference between Secretarial Intern vs Administrative Assistant?

AspectSecretarial InternAdministrative Assistant
CredentialsTypically pursuing or recent graduate of relevant educationOften required to have completed relevant education or certifications
Work EnvironmentInternship setting, often in corporate or office environmentsFull-time or part-time office roles in various industries
Employer & Industry UsageUsed in corporate, legal, or medical offices as a training roleCommon across industries as a support role
Search & Comparison IntentPeople exploring entry-level roles or internshipsIndividuals seeking permanent support roles in offices

While both roles support office functions, a Secretarial Intern is typically an entry-level or training position aimed at gaining experience, whereas an Administrative Assistant is a permanent role requiring more experience and responsibilities.

What are the most commonly searched types of Secretarial jobs in California?

The most popular types of Secretarial jobs in California are:

What cities in California are hiring for Secretarial Intern jobs?

Cities in California with the most Secretarial Intern job openings:

Secretarial Intern jobs near you

Office Admin Intern (Paid Part-Time)

EV Mode

Irvine, CA • On-site

Part-time

This job post has expired today. Applications are no longer accepted.

Job description

Salary: $18 - $20/hr

Office Admin Intern (Part-Time Paid)


We are looking for a reliable, paid part-time Office Administrator Intern. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and helping with general office duties. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

Responsibilities:


  • Coordinateoffice activities and operations to secure efficiency and compliance to company policies
  • Manage agendas/travel arrangements/appointments etc. for the upper management
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Support budgeting and bookkeeping procedures
  • Create and update records and databases with personnel, financial and other data
  • Trackstocks of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Assist colleagues whenever necessary


Requirements:


  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • Qualifications in secretarial studies will be an advantage
  • High school diploma; BSc/BA in office administration or relevant field ispreferred