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Secretarial Jobs in Ontario (NOW HIRING)

Hamilton Health Sciences

Secretary

Hamilton, ON · On-site

... secretarial duties supporting the Rehabilitation Program. 1. Graduate of community college secretarial or Office Administration Diploma (preferable Medical) or 3 years equivalent experience 2. ...

New

Hamilton Health Sciences

Secretary

Hamilton, ON · On-site

... secretarial duties supporting the Rehabilitation Program. 1. Graduate of community college secretarial or Office Administration Diploma (preferable Medical) or 3 years equivalent experience 2. ...

New

Health Sciences North

Administrative Secretary

Sudbury, ON · On-site

CA$31.35 - CA$36.89/hr

Competition # 10602 Job Title Administrative Secretary Department Cancer Screening Status Permanent Work Type Full-time Affiliation Non Union Shift Assignment Days Bilingualism Required No Police ...

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Secretarial information

What are secretarial duties?

Secretarial duties typically involve providing administrative support to an organization or individual. This includes tasks such as managing correspondence, scheduling appointments, organizing files, preparing documents, and handling phone calls. Secretaries often serve as a point of contact within an office and may also assist with bookkeeping, meeting coordination, and data entry. Their role is essential for ensuring smooth day-to-day operations and effective communication within the workplace.

What are the key skills and qualifications needed to thrive as a secretary?

To thrive as a Secretary, you need organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or specialized secretarial training. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is commonly required. Excellent communication, discretion, and multitasking abilities help a secretary excel in supporting colleagues and handling sensitive information. These competencies are vital for ensuring smooth office operations, effective communication, and professional representation of the organization.

What are some common challenges secretaries face in managing their workload, and how can they effectively handle them?

Secretaries often juggle multiple tasks such as scheduling meetings, handling correspondence, and organizing files, which can make workload management challenging. To stay on top of these responsibilities, it's important to prioritize tasks based on urgency and importance, use digital tools for organization, and communicate clearly with team members about deadlines. Developing strong time management skills and being adaptable to shifting priorities are also key to thriving in a secretarial role.

What is the difference between Secretarial vs Administrative Assistant?

AspectSecretarialAdministrative Assistant
Required CredentialsHigh school diploma, sometimes certifications in office administrationHigh school diploma, often additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate sectorsVaried office environments across industries
Employer & Industry UsageCommonly used in legal, medical, corporate sectorsWidely used across industries for general administrative support
Job ResponsibilitiesTyping, filing, managing correspondence, schedulingScheduling, correspondence, data entry, supporting teams

While both roles involve administrative tasks, secretaries typically focus on specialized support within specific industries, whereas administrative assistants handle broader office functions across various sectors. The roles often overlap, but understanding these differences can help in choosing the right career path or job search focus.

Do secretaries get paid a lot?

Secretaries typically earn a median annual salary that varies by location and experience, with many earning around $35,000 to $50,000. Salaries can increase with additional skills such as proficiency in office software or certifications like Certified Administrative Professional (CAP).

Do you need qualifications to be a secretarial?

A secretarial position typically requires a high school diploma or equivalent, along with skills in office administration, communication, and computer software such as Microsoft Office. While formal certifications are not always mandatory, they can enhance job prospects and demonstrate proficiency in relevant tools and tasks.

What is a secretarial job?

A secretarial job involves providing administrative support to executives or teams, including tasks such as managing schedules, handling correspondence, organizing meetings, and maintaining records. Secretaries often use office software and may need strong communication and organizational skills to perform their duties efficiently.

What are the most commonly searched types of Secretarial jobs in Ontario?

The most popular types of Secretarial jobs in Ontario are:

What cities in Ontario are hiring for Secretarial jobs?

Cities in Ontario with the most Secretarial job openings:

Secretarial jobs near you
Infographic showing various Secretarial job openings in Ontario as of August 2026, with employment types broken down into 2% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Secretarial Support (casual) 2026-2027

Niagara Catholic District School Board

Welland, ON

Full-time

Re-posted 20 days ago

Job description

Job Details
Are you highly organized professional with excellent communication skills and an ability to multi-task? Are you looking to join a community of professionals working in an organization that makes a difference in the lives of so many young people? We may just have the opportunity for you !
The Niagara Catholic District School Board invites applications for Secretarial Support (casual). Our casual Secretarial staff work on an on call, as needed basis, filling in for Secretarial or Administrative staff who are away or on a leave. This position requires a high level of computer literacy in various database programs.
WHAT YOU CAN EXPECT:
  • Perform various administrative office duties, under the general supervision of the school Principal
  • Perform data entry and record maintenance duties
  • Able to work in a busy environment independently as well as part of a team
  • Perform attendance administration duties to ensure the safe arrival of students
  • Filing and maintaining confidential information for Principal, Vice-Principal and Teachers
  • Act in a confidential and professional manner at all times in working relationships with all school personnel, students, parents and the public
  • Other duties as may be assigned

WHAT YOU BRING:
  • Grade 12 Diploma
  • Excellent secretarial skills
  • Excellent interpersonal, oral and written communication skills
  • Excellent organizational skills
  • Flexibility to accept assignments on short notice
  • Thorough computer knowledge and experience using Microsoft Office including Word and Excel
  • Experience working with an accounting/bookkeeping system an asset
  • Minimum 50 words per minute typing with accuracy
  • Minimum 2 years of experience working in an office environment including financial accounting
  • Completion of a certificate/diploma in the area of Office or Business administration would be considered an asset

LOCATIONS:
  • Must be able to travel to all locations within the Niagara Catholic District School Board jurisdiction.

HOURS:
  • Varies: as needed on a casual on call basis. Must be available Monday to Friday for Elementary and Secondary School hours

Posting Status: On-Call Casual List
We thank all candidates for applying; however, only those selected for interviews will be contacted.
As a condition of employment, successful candidates will be required to provide a satisfactory Police Record Check, dated within the past six months of the hire date. This position requires completion of a Police Vulnerable Sector Check. For more information, please refer to 201.18 Police Record Check & Offence Declaration AOP on the Board's website.
Niagara Catholic is committed to building a workforce that reflects the diversity of our students, families, and communities we serve. Guided by our Equity and Inclusive Education Policy, and in accordance with the Ontario Human Rights Code, we actively work to identify and remove barriers, address bias, and foster fair, respectful, inclusive, and welcoming employment practices.
We welcome applicants from a broad range of backgrounds, lived experiences, and identities, and value the unique contributions each person brings to our Catholic learning environment.
Niagara Catholic is committed to providing accommodations throughout the recruitment and selection process, and through all stages of employment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Applicants selected for an interview who require accommodation at any stage of the recruitment and selection process are encouraged to notify Human Resources so that appropriate support can be facilitated.
Niagara Catholic does not use Artificial Intelligence (AI) to screen, assess, or select applicants.

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