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Scheduling Software Jobs (NOW HIRING)

Aston Carter

Planning & Scheduling Analyst

Corinne, UT · On-site

$50 - $60/hr

Apply Critical Path Methodology (CPM) and Earned Value Management principles within scheduling software to support project and resource planning. * Collaborate with supply chain, planning, and ...

Turner Construction

Scheduling Engineer

Philadelphia, PA · On-site

Collaborate with project team to develop project schedule based on Critical Path Method (CPM) logic-generated baseline schedules using scheduling software. * Review and recommend decisions related to ...

Baldwin Health

Scheduling Clerk

Foley, AL

Proficiency in EHR systems, scheduling software, and office applications. * Excellent customer service and communication skills, with the ability to interact professionally with patients, families ...

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Scheduling Software information

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How much do scheduling software jobs pay per year?

As of Jul 30, 2026, the average yearly pay for scheduling software in the United States is $64,989.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $74,500.00 per year, depending on experience, location, and employer.

Is a scheduler job difficult?

A scheduler job involves organizing and managing appointments, tasks, or resources, often requiring attention to detail and proficiency with scheduling tools or software. The difficulty level depends on the complexity of the scheduling system and the workload, but it generally requires good organizational skills and the ability to handle multiple priorities efficiently.

What is scheduling software?

Scheduling software is a digital tool designed to help individuals and organizations plan, manage, and organize appointments, tasks, shifts, or resources. It automates the process of setting schedules, sending reminders, and handling changes or conflicts. Scheduling software is commonly used in businesses to coordinate employee shifts, book meetings, and optimize workflow, leading to increased efficiency and reduced errors. Many solutions also integrate with calendars and communication tools for seamless operation.

What are the key skills and qualifications needed to thrive as a Scheduling Software Specialist, and why are they important?

To thrive as a Scheduling Software Specialist, you need strong organizational skills, attention to detail, and a solid understanding of scheduling processes, often supported by experience in administrative or operations roles. Familiarity with popular scheduling platforms (such as Microsoft Outlook, Google Calendar, or industry-specific software) and proficiency in related tools or certifications are typically required. Excellent problem-solving abilities, communication skills, and adaptability help you effectively coordinate schedules and manage changes. These skills ensure efficient workflow management, minimize conflicts, and enhance productivity within organizations.

What are the career options in scheduling?

Careers in scheduling include roles such as scheduling coordinator, project scheduler, production scheduler, and appointment scheduler. These positions often require skills in time management, organization, and familiarity with scheduling software or tools. Opportunities exist across industries like healthcare, manufacturing, construction, and IT, with some roles requiring certifications or experience in specific scheduling systems.

What is job scheduling software?

Job scheduling software is a tool used by professionals to automate and manage the timing and execution of tasks or jobs within a computer system or network. It helps optimize workflows, ensure tasks run at specified times, and improve efficiency, often integrating with other IT management tools. Knowledge of scripting or automation skills can be beneficial when working with such software.

What are some common challenges faced by professionals working with scheduling software, and how can they be addressed?

Professionals working with scheduling software often encounter challenges such as managing last-minute changes, ensuring data accuracy, and integrating the software with other business tools. To address these, it's important to maintain clear communication with team members, utilize the software's automation and notification features, and participate in regular training sessions to stay updated on new functionalities. Collaborating closely with IT and other departments also helps ensure smooth integrations and process improvements.

What is the difference between Scheduling Software vs Scheduling Coordinator?

FeatureScheduling SoftwareScheduling Coordinator
CredentialsNone required, software skills beneficialTypically requires experience in scheduling, communication skills
Work EnvironmentDigital, office or remoteOffice-based, healthcare, or service industry
UsageAutomates appointment and resource schedulingManages schedules manually, coordinates staff and clients

Scheduling Software automates and streamlines appointment management, reducing manual effort. Scheduling Coordinators handle personalized scheduling tasks, often requiring communication skills and industry knowledge. Both play vital roles in efficient scheduling but differ in their approach and tools used.

What does a scheduler job do?

A scheduler job involves planning, organizing, and managing appointments, meetings, or tasks within a system or organization. It often requires proficiency with scheduling software, attention to detail, and the ability to coordinate with multiple parties to ensure timely execution of activities.
More about Scheduling Software jobs
What cities are hiring for Scheduling Software jobs? Cities with the most Scheduling Software job openings:
What states have the most Scheduling Software jobs? States with the most job openings for Scheduling Software jobs include:
What job categories do people searching Scheduling Software jobs look for? The top searched job categories for Scheduling Software jobs are:
Scheduling Software jobs near you
Infographic showing various Scheduling Software job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 71% Full Time, 24% Part Time, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $64,989 per year, or $31.2 per hour.

Scheduling Coordinator

Senior Helpers - Bolingbrook, IL

Bolingbrook, IL • On-site

$17.50 - $22.25/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

The Right Caregiver. The Right Client. Every Time.
At Senior Helpers, scheduling is more than filling shifts—it's about changing lives.
We're looking for an experienced Scheduling Manager (experience in home care is strongly preferred) who thrives in a fast-paced environment and enjoys solving complex scheduling challenges, building strong relationships, and creating the perfect match between clients and caregivers. 
This role is ideal for someone who can stay calm under pressure, think several steps ahead, and communicate with confidence. Every decision you make directly impacts the quality of care our seniors receive and the success of our caregiving team.
If you enjoy multitasking, solving problems, and making a real difference every day, we want to hear from you.
What You'll Do
As our Scheduling Manager, you will:
  •  Match caregivers with clients based on skills, personality, availability, and client needs. 
  •  Build and maintain schedules that ensure every client receives reliable, high-quality care. 
  •  Quickly resolve call-offs, emergencies, and last-minute scheduling changes. 
  •  Maintain strong relationships with caregivers, clients, and families through proactive communication. 
  •  Coordinate staffing for new client starts and schedule changes. 
  •  Work closely with Client Services, Recruiting, and Leadership to ensure appropriate staffing levels. 
  •  Monitor caregiver availability, overtime, and schedule efficiency. 
  •  Track attendance, missed visits, and scheduling trends to improve service delivery. 
  •  Review and maintain accurate scheduling records within WellSky or other scheduling software. 
  •  Participate in the agency's rotating on-call schedule to provide after-hours scheduling support. 
What We're Looking For
Required Qualifications
  • 1–3 years of scheduling, staffing, workforce management, logistics, dispatch, healthcare coordination, or home care experience is required.
  •  Exceptional organizational and time-management skills. 
  •  Strong problem-solving and decision-making abilities. 
  •  Ability to remain calm and professional in a fast-paced, constantly changing environment. 
  •  Outstanding customer service and communication skills. 
  •  Comfortable managing multiple priorities simultaneously. 
  •  Experience using scheduling software and Microsoft Office. 
  •  High school diploma or GED required. 
  •  Ability to pass a criminal background check. 
Preferred Qualifications
  •  Home care, healthcare staffing, or senior living experience. 
  •  Experience with WellSky or similar scheduling software. 
  •  Bilingual candidates are encouraged to apply. 
Why Join Senior Helpers?
At Senior Helpers, you'll join one of the nation's leading home care providers with a mission to help seniors age safely and independently at home.
We offer:
  •  Competitive pay 
  •  Paid training 
  •  Career advancement opportunities 
  •  Supportive leadership team 
  •  Collaborative office culture 
  •  Meaningful work that positively impacts seniors, families, and caregivers every day 
Who Succeeds in This Role?
The best Scheduling Managers are:
  •  Calm under pressure. 
  •  Excellent communicators. 
  •  Organized and detail-oriented. 
  •  Natural problem solvers. 
  •  Customer-focused. 
  •  Able to think ahead and adapt quickly when plans change. 
  •  Passionate about helping both caregivers and clients succeed. 
If you're looking for a career where every day is different, your work truly matters, and your ability to solve problems makes a difference in people's lives, apply today!
Senior Helpers of Bolingbrook & Southwest Suburbs is an Equal Opportunity Employer.

Apply