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Office Scheduler Jobs (NOW HIRING)

APPS Paramedical Services

Office Scheduler

Grand Rapids, MI · On-site

$16 - $19/hr

Proven experience in scheduling, data entry, or administrative roles preferred. Strong communication skills, both verbal and written. * Proficient with computers and basic office software (e.g ...

APPS Paramedical

Office Scheduler

Grand Rapids, MI · On-site

$15.50 - $18.25/hr

Proven experience in scheduling, data entry, or administrative roles preferred. Strong communication skills, both verbal and written. * Proficient with computers and basic office software (e.g ...

New

DV Therapy Inc

Office Scheduler

Santa Fe Springs, CA · On-site

$17 - $20/hr

Administrative Assistant in Scheduling DV Therapy is seeking a proactive and detail-oriented Administrative Assistant in Scheduling to join our team. In this role, you will oversee front office ...

California Pain

Front Office Scheduler

La Mesa, CA · On-site

$17.25 - $20.25/hr

Front Office Scheduler Location: California Pain Consultants Reports To: Front Office Manager/Clinic Supervisor Job Type: Full-time/Part-time Hours: Monday-Friday Job Summary: We are seeking an ...

HOPCo

Medical Office Scheduler

Flagstaff, AZ · On-site

$15.25 - $18/hr

Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool. * Collect all pertinent demographic information, insurance information, and medical ...

NORTHSIDE FORSYTH INTERNAL MEDICINE & GERIATRICS

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MEDICAL OFFICE SCHEDULER

Cumming, GA · On-site

$17 - $18/hr

Responsibilities: * Proven work experience in a physician's office. Hard-working, dependable, professional, able to undertake a variety of office support tasks, including patient scheduling ...

NORTHSIDE FORSYTH INTERNAL MEDICINE & GERIATRICS

Be Seen First

MEDICAL OFFICE SCHEDULER

Cumming, GA · On-site

$17 - $18/hr

Responsibilities: * Proven work experience in a physician's office. Hard-working, dependable, professional, able to undertake a variety of office support tasks, including patient scheduling ...

HOPCo

Medical Office Scheduler

Phoenix, AZ · On-site

$16 - $19/hr

Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool. * Collect all pertinent demographic information, insurance information, and medical ...

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Office Scheduler information

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How much do office scheduler jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for office scheduler in the United States is $17.77, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $18.99 per hour, depending on experience, location, and employer.

What is an office scheduler?

Office Schedulers are administrative professionals responsible for managing calendars, appointments, and meetings within an organization. They coordinate schedules for staff, book meeting rooms, and ensure that all logistics for appointments are handled efficiently. Office Schedulers play a key role in keeping office operations running smoothly by preventing scheduling conflicts and optimizing the use of time and resources. Their duties may also include communicating with clients or visitors to confirm appointments and making necessary changes as needed.

How does an office scheduler typically collaborate with other team members to ensure efficient operations?

Office Schedulers play a pivotal role in facilitating smooth office operations by coordinating with various departments and staff members. They regularly communicate with managers, team leads, and administrative staff to align schedules, book meeting rooms, and resolve any conflicts in calendar management. Building strong relationships and maintaining open channels of communication are essential for anticipating needs and responding promptly to last-minute changes. This collaborative approach helps the entire office run more efficiently and supports team productivity.

What are the key skills and qualifications needed to thrive as an office scheduler, and why are they important?

To thrive as an Office Scheduler, you need strong organizational abilities, attention to detail, and experience with calendar management or administrative support—often supported by a high school diploma or equivalent. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or CRM systems) and office productivity tools is typically required. Excellent communication, time management, and problem-solving skills help you coordinate efficiently and handle changes or conflicts gracefully. These skills ensure smooth office operations, minimize scheduling errors, and maintain effective workflow across teams or departments.

What is the difference between Office Scheduler vs Administrative Assistant?

AspectOffice SchedulerAdministrative Assistant
Primary RoleScheduling appointments, managing calendars, coordinating meetingsHandling correspondence, data entry, supporting daily office operations
Required SkillsCalendar management, organization, communicationCommunication, organization, multitasking
CertificationsNone typically required, but scheduling software proficiency helpsNone typically required, often administrative or office management certifications
Work EnvironmentOffice settings, healthcare, legal, corporateOffice environments across various industries

While both roles support office operations, an Office Scheduler primarily focuses on managing schedules and appointments, whereas an Administrative Assistant handles broader administrative tasks. The roles often overlap, but the Office Scheduler specializes in calendar coordination, making it essential for roles requiring precise scheduling management.

What qualifications do I need to be an Office Scheduler?

To be an Office Scheduler, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software such as Microsoft Office or scheduling tools. Prior experience in administrative or clerical roles can be beneficial, and attention to detail is essential for managing appointments and coordinating schedules.
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Cities with the most Office Scheduler job openings:

What states have the most Office Scheduler jobs?

States with the most job openings for Office Scheduler jobs include:

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Office Scheduler jobs near you
Infographic showing various Office Scheduler job openings in the United States as of August 2026, with employment types broken down into 100% Part Time. Highlights an 100% In-person job distribution, with an average salary of $36,966 per year, or $17.8 per hour.

Office Scheduler

APPS Paramedical Services

Grand Rapids, MI • On-site

$16 - $19/hr

Full-time

Re-posted 19 days ago

Job description

We are seeking a detail-oriented and organized Scheduler to join our team. The Scheduler will be responsible for answering phone calls, performing basic data entry, and managing appointment scheduling to ensure efficient operations and excellent customer service.

Key Responsibilities:
  • Answer incoming phone calls promptly and professionally, assisting callers with scheduling inquiries.
  • Schedule, reschedule, and confirm appointments accurately using scheduling software or systems.
  • Maintain and update appointment calendars and records.
  • Perform basic data entry tasks, including inputting client information into databases or electronic health records.
  • Communicate effectively with clients, staff, and other departments to coordinate appointments.
  • Address and resolve scheduling conflicts or issues as they arise.
  • Provide excellent customer service by answering questions and directing calls as appropriate.
  • Ensure confidentiality and security of sensitive information.
  • Perform other administrative tasks as assigned.

Qualifications:
  • High school diploma or equivalent required; additional education or training a plus. 
  • Proven experience in scheduling, data entry, or administrative roles preferred. Strong communication skills, both verbal and written.
  • Proficient with computers and basic office software (e.g., Microsoft Office, scheduling software).
  • Ability to multitask and manage time effectively.
  • Detail-oriented with strong organizational skills.
  • Friendly and professional demeanor.