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Office Scheduler Jobs (NOW HIRING)

Senior Helpers

In-House Office Scheduler

Des Plaines, IL · On-site

$16.50 - $20.75/hr

Working closely with office staff to resolve scheduling challenges and improve staffing efficiency. * Building positive relationships with caregivers while supporting client satisfaction.

GI Alliance

Scheduler I (29273)

Denver, CO · On-site

$18 - $23/hr

We are currently seeking a Medical Office Scheduler for one of our Denver, CO location. JOB SUMMARY: Under the direction and supervision of the Practice Manager, the Medical Office Scheduler will set ...

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How much do office scheduler jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for office scheduler in the United States is $17.77, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $18.99 per hour, depending on experience, location, and employer.

What is an office scheduler?

Office Schedulers are administrative professionals responsible for managing calendars, appointments, and meetings within an organization. They coordinate schedules for staff, book meeting rooms, and ensure that all logistics for appointments are handled efficiently. Office Schedulers play a key role in keeping office operations running smoothly by preventing scheduling conflicts and optimizing the use of time and resources. Their duties may also include communicating with clients or visitors to confirm appointments and making necessary changes as needed.

How does an office scheduler typically collaborate with other team members to ensure efficient operations?

Office Schedulers play a pivotal role in facilitating smooth office operations by coordinating with various departments and staff members. They regularly communicate with managers, team leads, and administrative staff to align schedules, book meeting rooms, and resolve any conflicts in calendar management. Building strong relationships and maintaining open channels of communication are essential for anticipating needs and responding promptly to last-minute changes. This collaborative approach helps the entire office run more efficiently and supports team productivity.

What are the key skills and qualifications needed to thrive as an office scheduler, and why are they important?

To thrive as an Office Scheduler, you need strong organizational abilities, attention to detail, and experience with calendar management or administrative support—often supported by a high school diploma or equivalent. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or CRM systems) and office productivity tools is typically required. Excellent communication, time management, and problem-solving skills help you coordinate efficiently and handle changes or conflicts gracefully. These skills ensure smooth office operations, minimize scheduling errors, and maintain effective workflow across teams or departments.

What is the difference between Office Scheduler vs Administrative Assistant?

AspectOffice SchedulerAdministrative Assistant
Primary RoleScheduling appointments, managing calendars, coordinating meetingsHandling correspondence, data entry, supporting daily office operations
Required SkillsCalendar management, organization, communicationCommunication, organization, multitasking
CertificationsNone typically required, but scheduling software proficiency helpsNone typically required, often administrative or office management certifications
Work EnvironmentOffice settings, healthcare, legal, corporateOffice environments across various industries

While both roles support office operations, an Office Scheduler primarily focuses on managing schedules and appointments, whereas an Administrative Assistant handles broader administrative tasks. The roles often overlap, but the Office Scheduler specializes in calendar coordination, making it essential for roles requiring precise scheduling management.

What qualifications do I need to be an Office Scheduler?

To be an Office Scheduler, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software such as Microsoft Office or scheduling tools. Prior experience in administrative or clerical roles can be beneficial, and attention to detail is essential for managing appointments and coordinating schedules.
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Cities with the most Office Scheduler job openings:

What states have the most Office Scheduler jobs?

States with the most job openings for Office Scheduler jobs include:

What job categories do people searching Office Scheduler jobs look for?

The top searched job categories for Office Scheduler jobs are:

Office Scheduler jobs near you
Infographic showing various Office Scheduler job openings in the United States as of August 2026, with employment types broken down into 100% Part Time. Highlights an 100% In-person job distribution, with an average salary of $36,966 per year, or $17.8 per hour.

Medical Office Scheduler (Bilingual Spanish) | Derry, NH | $21-$24/hr | Full-Time

Morgan Stephens

Derry, NH • On-site

$21 - $24/hr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted just now

Job description

Medical Office Scheduler (Bilingual Spanish) | Derry, NH | $21-$24/hr | Full-Time
Bilingual Spanish Required
Full-Time | In-Office Position
Benefits Include Medical, Dental, Vision, and 401(k)
Overview
We are seeking a highly organized and bilingual Medical Office Scheduler to join a growing healthcare team in Derry, New Hampshire. This role is ideal for someone who thrives in a fast-paced medical environment, enjoys helping patients, and can effectively manage high-volume scheduling operations while maintaining professionalism and accuracy.
The ideal candidate will have experience coordinating appointments, handling Medicaid authorizations, communicating with patients and providers, and working with scheduling and EMR systems.
Key Responsibilities
•Manage high-volume patient scheduling for medical appointments and healthcare services
•Coordinate schedules efficiently based on provider availability, patient needs, and insurance requirements
•Verify and track Medicaid authorizations and approvals for services
•Communicate with patients regarding appointment details, changes, and follow-up needs
•Answer incoming calls and respond to scheduling inquiries professionally and efficiently
•Maintain accurate documentation within EMR and scheduling systems
•Work closely with clinical staff, providers, and administrative teams to ensure continuity of care
•Monitor cancellations, reschedules, and no-show appointments
•Assist with patient intake coordination and general front-office support
•Maintain confidentiality and comply with HIPAA regulations
Qualifications
•Bilingual Spanish required
•Minimum of 2 years of medical scheduling or healthcare office experience preferred
•Experience handling high-volume scheduling required
•Familiarity with Medicaid authorizations and insurance verification preferred
•Strong computer and technology skills, including EMR systems and Microsoft Office
•Excellent communication, customer service, and organizational skills
•Ability to multitask and work efficiently in a fast-paced environment
•Professional, dependable, and detail-oriented
Compensation and Benefits
•$21-$24 per hour, based on experience
•Medical, dental, and vision insurance
•401(k) retirement plan
•Paid time off
•Stable full-time schedule
•Supportive team-oriented work environment
Why Join Us
This is an opportunity to join a growing healthcare organization where your scheduling and coordination skills directly impact patient care and office operations. We value teamwork, professionalism, and employees who take pride in delivering excellent service to patients and providers alike.

Apply