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Office Scheduler Jobs (NOW HIRING)

HOPCo

Medical Office Scheduler

Phoenix, AZ · On-site

$16 - $19/hr

Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool. * Collect all pertinent demographic information, insurance information, and medical ...

Visiting Angels

Office Scheduler (Remote Part-Time)

$17.25 - $20.25/hr

Assistance is needed with day shift scheduling as needed. This role will assist the office team via picking up available day shifts and working with clients/employees to schedule shifts AND/OR ...

HOPCo

Medical Office Scheduler I

Phoenix, AZ · On-site

$16 - $19/hr

Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool. * Collect all pertinent demographic information, insurance information, and medical ...

Sante Health

Front Office Scheduler (CVWHA)

Fresno, CA · On-site

$17 - $24/hr

Sante Health System is looking to hire a Full Time Front Office Scheduler to join our medical office team at, Central Valley Women's Health Associates (CVWHA) .This position is is responsible for ...

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How much do office scheduler jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for office scheduler in the United States is $17.77, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $18.99 per hour, depending on experience, location, and employer.

What is an office scheduler?

Office Schedulers are administrative professionals responsible for managing calendars, appointments, and meetings within an organization. They coordinate schedules for staff, book meeting rooms, and ensure that all logistics for appointments are handled efficiently. Office Schedulers play a key role in keeping office operations running smoothly by preventing scheduling conflicts and optimizing the use of time and resources. Their duties may also include communicating with clients or visitors to confirm appointments and making necessary changes as needed.

How does an office scheduler typically collaborate with other team members to ensure efficient operations?

Office Schedulers play a pivotal role in facilitating smooth office operations by coordinating with various departments and staff members. They regularly communicate with managers, team leads, and administrative staff to align schedules, book meeting rooms, and resolve any conflicts in calendar management. Building strong relationships and maintaining open channels of communication are essential for anticipating needs and responding promptly to last-minute changes. This collaborative approach helps the entire office run more efficiently and supports team productivity.

What are the key skills and qualifications needed to thrive as an office scheduler, and why are they important?

To thrive as an Office Scheduler, you need strong organizational abilities, attention to detail, and experience with calendar management or administrative support—often supported by a high school diploma or equivalent. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or CRM systems) and office productivity tools is typically required. Excellent communication, time management, and problem-solving skills help you coordinate efficiently and handle changes or conflicts gracefully. These skills ensure smooth office operations, minimize scheduling errors, and maintain effective workflow across teams or departments.

What is the difference between Office Scheduler vs Administrative Assistant?

AspectOffice SchedulerAdministrative Assistant
Primary RoleScheduling appointments, managing calendars, coordinating meetingsHandling correspondence, data entry, supporting daily office operations
Required SkillsCalendar management, organization, communicationCommunication, organization, multitasking
CertificationsNone typically required, but scheduling software proficiency helpsNone typically required, often administrative or office management certifications
Work EnvironmentOffice settings, healthcare, legal, corporateOffice environments across various industries

While both roles support office operations, an Office Scheduler primarily focuses on managing schedules and appointments, whereas an Administrative Assistant handles broader administrative tasks. The roles often overlap, but the Office Scheduler specializes in calendar coordination, making it essential for roles requiring precise scheduling management.

What qualifications do I need to be an Office Scheduler?

To be an Office Scheduler, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software such as Microsoft Office or scheduling tools. Prior experience in administrative or clerical roles can be beneficial, and attention to detail is essential for managing appointments and coordinating schedules.
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What cities are hiring for Office Scheduler jobs?

Cities with the most Office Scheduler job openings:

What states have the most Office Scheduler jobs?

States with the most job openings for Office Scheduler jobs include:

What job categories do people searching Office Scheduler jobs look for?

The top searched job categories for Office Scheduler jobs are:

Office Scheduler jobs near you
Infographic showing various Office Scheduler job openings in the United States as of August 2026, with employment types broken down into 100% Part Time. Highlights an 100% In-person job distribution, with an average salary of $36,966 per year, or $17.8 per hour.

Medical Office Scheduler

HOPCo

Phoenix, AZ • On-site

$16 - $19/hr

Full-time

Medical, Retirement

Re-posted 11 days ago

Job description

Come join our amazing team!
Benefits:
  • Competitive Health & Welfare Benefits
  • HSA with qualifying HDHP plans with company match
  • 401k plan after 6 months of service with company match (Part-time employees included)
  • Employee Assistance Program that is available 24/7 to provide support
  • Employee Appreciation Days
  • Employee Wellness Events

Minimum Qualifications:
  • Minimum 1 year of experience in the healthcare field is required, previous call center experience is preferred.
  • Excellent organizational skills and strong customer service orientation are required with a strong background in computers and data entry.
  • Knowledge of medical terminology and insurance plans.

Essential Functions
  • Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool.
  • Collect all pertinent demographic information, insurance information, and medical information.
  • Utilizes scheduling tools and a referral system to schedule patient appointments.
  • Confirm patient is eligible with insurance plan at the time the appointment is scheduled.
  • Utilized referral system to process referral, contact the patient to schedule appointment and import referral/documents into patient's chart.
  • Answer and resolve all incoming calls and requests in a timely and accurate manner.
  • Communicate with supervisor and/or leads about potential patient concerns.
  • Triage and relay necessary messages to appropriate staff members.
  • Participates in the daily operations of processing the patient appointment requests as a team alongside the pre-registration team.
  • Ensure strict confidentiality of all health records and member information.
  • Meets HIPAA guidelines

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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