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Office Scheduler Jobs (NOW HIRING)

HOPCo

Medical Office Scheduler I

Phoenix, AZ · On-site

$16 - $19/hr

Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool. * Collect all pertinent demographic information, insurance information, and medical ...

Alexander's Martial Arts

Be Seen First

Front Office / Scheduler

Madison, AL · On-site

$12 - $15/hr

Outgoing calls to schedule appointments. * Prepare new customers for orientation class. * Direct sales in the Pro-Shop

HOPCo

Medical Office Scheduler I

Phoenix, AZ · On-site

$16 - $19/hr

Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool. * Collect all pertinent demographic information, insurance information, and medical ...

HOPCo

Medical Office Scheduler I

Phoenix, AZ · On-site

$16 - $19/hr

Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool. * Collect all pertinent demographic information, insurance information, and medical ...

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Office Scheduler information

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$12

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How much do office scheduler jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for office scheduler in the United States is $17.77, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $18.99 per hour, depending on experience, location, and employer.

What is an office scheduler?

Office Schedulers are administrative professionals responsible for managing calendars, appointments, and meetings within an organization. They coordinate schedules for staff, book meeting rooms, and ensure that all logistics for appointments are handled efficiently. Office Schedulers play a key role in keeping office operations running smoothly by preventing scheduling conflicts and optimizing the use of time and resources. Their duties may also include communicating with clients or visitors to confirm appointments and making necessary changes as needed.

How does an office scheduler typically collaborate with other team members to ensure efficient operations?

Office Schedulers play a pivotal role in facilitating smooth office operations by coordinating with various departments and staff members. They regularly communicate with managers, team leads, and administrative staff to align schedules, book meeting rooms, and resolve any conflicts in calendar management. Building strong relationships and maintaining open channels of communication are essential for anticipating needs and responding promptly to last-minute changes. This collaborative approach helps the entire office run more efficiently and supports team productivity.

What are the key skills and qualifications needed to thrive as an office scheduler, and why are they important?

To thrive as an Office Scheduler, you need strong organizational abilities, attention to detail, and experience with calendar management or administrative support—often supported by a high school diploma or equivalent. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or CRM systems) and office productivity tools is typically required. Excellent communication, time management, and problem-solving skills help you coordinate efficiently and handle changes or conflicts gracefully. These skills ensure smooth office operations, minimize scheduling errors, and maintain effective workflow across teams or departments.

What is the difference between Office Scheduler vs Administrative Assistant?

AspectOffice SchedulerAdministrative Assistant
Primary RoleScheduling appointments, managing calendars, coordinating meetingsHandling correspondence, data entry, supporting daily office operations
Required SkillsCalendar management, organization, communicationCommunication, organization, multitasking
CertificationsNone typically required, but scheduling software proficiency helpsNone typically required, often administrative or office management certifications
Work EnvironmentOffice settings, healthcare, legal, corporateOffice environments across various industries

While both roles support office operations, an Office Scheduler primarily focuses on managing schedules and appointments, whereas an Administrative Assistant handles broader administrative tasks. The roles often overlap, but the Office Scheduler specializes in calendar coordination, making it essential for roles requiring precise scheduling management.

What qualifications do I need to be an Office Scheduler?

To be an Office Scheduler, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software such as Microsoft Office or scheduling tools. Prior experience in administrative or clerical roles can be beneficial, and attention to detail is essential for managing appointments and coordinating schedules.
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What cities are hiring for Office Scheduler jobs?

Cities with the most Office Scheduler job openings:

What states have the most Office Scheduler jobs?

States with the most job openings for Office Scheduler jobs include:

What are popular job titles related to Office Scheduler jobs?

For Office Scheduler jobs, the most frequently searched job titles are:

Office Scheduler jobs near you
Infographic showing various Office Scheduler job openings in the United States as of August 2026, with employment types broken down into 100% Part Time. Highlights an 100% In-person job distribution, with an average salary of $36,966 per year, or $17.8 per hour.

Medical Office Scheduler II

Jacksonville, FL • On-site

Healthcare Outcomes Performance Company (HOPCo)
Health Care and Social Assistance • 1 - 5K employees
Learn more about Healthcare Outcomes Performance Company (HOPCo)external

$14.75 - $17.50/hr

Full-time

Posted 12 days ago

Job description

Join Our Team: If you are passionate about healthcare and enjoy working in a dynamic environment, we want to hear from you! Southeast Orthopedic Specialists offers competitive compensation and benefits, as well as opportunities for professional development and growth. Join us in making a difference in the lives of our patients every day.

Established in 2001, Southeast Orthopedic Specialists is a regional leader in orthopedic medicine. We are dedicated to growing with our patients. Our reach will continue to expand to meet the needs of all patients, present and future. It is our wish to make industry-leading five-star orthopedic care accessible to as many people as possible.

As Southeast Orthopedic Specialists continues to grow, we are looking for a Medical Office Scheduler in our Corporate Headquarters. Please see below for the functions and requirements for this position. 

ESSENTIAL FUNCTIONS

  • Schedule clinic appointments including consultations, and follow-up visits, utilizing practice’s CPS/GE Centricity, and the Scheduling Assistant tool. Collect all pertinent demographic, insurance, and medical information and enter into CPS.
  • Obtain patient demographic information and insurance eligibility; updates and confirms necessary information to allow processing of claims to insurance plans.
  • Utilizes templates, scheduling assistant, and referral system to schedule patient appointments.
  • Confirm patient is eligible with insurance plan at the time appointment is scheduled.
  • Successfully processes referrals through the referral system, contact patients to schedule appointment and import referrals/documents to patients’ chart.
  • Answer and resolve all incoming calls and requests in a timely, accurate manner. Communicate with the director and/or supervisor about potential patient concerns. Triage and relay necessary messages to appropriate staff member.
  • Facilitate communication with referring providers to ensure patient is prepared for activation upon arrival of their appointment.
  • Participates in the daily operations of the processing patient appointment requests as a team, alongside the referral coordinator team members to enhance the patient experience and patient delight.
  • Ensure strict confidentiality of all health records, member information and meet HIPAA guidelines.
  • Other duties as assigned.

EDUCATION

  • High school diploma/GED or equivalent working knowledge preferred.

EXPERIENCE

  • Minimum two years’ experience in the healthcare field is required and previous call center experience is preferred.
  • Excellent organizational skills and strong customer service orientation are required with strong background with computers and data entry.
  • Working knowledge of Centricity Practice Management is a plus.

    KNOWLEDGE

    • Knowledge of medical terminology, ICD and CPT.
    • Federal, state and HIPAA privacy regulations.
    • Knowledge of scheduling patients in a clinic/medical practice setting.

    SKILLS

    • Effective verbal and written communication skills.
    • Strong interpersonal, written and oral communications skills.
    • Demonstrates outstanding customer service skills, communicates well and utilizes excellent listening skills and telephone etiquette.
    • Excellent interpersonal skills (tact, discretion and courtesy necessary to interact cordially and effectively at all times).
    • Represent Southeast Orthopedic Specialists in a professional manner related to appearance, communication and the maintenance of patient confidentiality.

    ABILITIES

    • Ability to multi-task in a fast-paced environment.
    • Ability to understand patient demographic information and determine insurance eligibility.
    • Ability to have consistent attendance and punctuality.
    • Ability to effectively incorporate the use of technology into day-to-day tasks (Outlook, Microsoft Office Suite, CPS/GE Centricity and Scheduling Assistant).
    • Ability to communicate effectively and compassionately with patients, co-workers, management, and providers.

    ENVIRONMENTAL WORKING CONDITIONS

    • Normal office environment.

    PHYSICAL/MENTAL DEMANDS

    • Requires sitting and standing associated with a normal office environment.
    • Combination of bending, lifting, and transferring activities.
    • Manual dexterity using a calculator and computer keyboard.

    ORGANIZATIONAL REQUIREMENTS

    • HOPCo Mission, Vision and Values must be read and signed.

    #SOS

    Apply