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Office Scheduler Jobs (NOW HIRING)

HOPCo

Medical Office Scheduler I

Phoenix, AZ · On-site

$16 - $19/hr

Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool. * Collect all pertinent demographic information, insurance information, and medical ...

HOPCo

Medical Office Scheduler I

Phoenix, AZ · On-site

$16 - $19/hr

Schedule clinic appointments including consultations and follow-up visits, utilizing the EMR and scheduling tool. * Collect all pertinent demographic information, insurance information, and medical ...

Avery Partners

Medical Front Office Scheduler

Atlanta, GA · On-site

$18 - $21/hr

Schedule patients and coordinate appointments * Perform light billing tasks and assist with claims follow-up * Provide general administrative and front office support as needed Qualifications: * 2+ ...

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Office Scheduler information

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$12

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How much do office scheduler jobs pay per hour?

As of Jul 10, 2026, the average hourly pay for office scheduler in the United States is $17.77, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $18.99 per hour, depending on experience, location, and employer.

What is the difference between Office Scheduler vs Administrative Assistant?

AspectOffice SchedulerAdministrative Assistant
Primary RoleScheduling appointments, managing calendars, coordinating meetingsHandling correspondence, data entry, supporting daily office operations
Required SkillsCalendar management, organization, communicationCommunication, organization, multitasking
CertificationsNone typically required, but scheduling software proficiency helpsNone typically required, often administrative or office management certifications
Work EnvironmentOffice settings, healthcare, legal, corporateOffice environments across various industries

While both roles support office operations, an Office Scheduler primarily focuses on managing schedules and appointments, whereas an Administrative Assistant handles broader administrative tasks. The roles often overlap, but the Office Scheduler specializes in calendar coordination, making it essential for roles requiring precise scheduling management.

What jobs pay 4000 a week without a degree?

For an Office Scheduler, earning $4,000 a week without a degree is uncommon, as the role typically offers lower wages. High weekly earnings in administrative or scheduling roles usually require extensive experience, specialized skills, or working in high-demand industries, but such pay levels are rare without formal education or advanced certifications. Most positions paying that much are in sales, entrepreneurship, or specialized consulting rather than standard office scheduling roles.

What does an office scheduler do?

An office scheduler is responsible for organizing and managing appointments, meetings, and deadlines for staff or executives. They use scheduling software and coordinate with team members to ensure efficient workflow and time management. Strong organizational skills and attention to detail are essential for this role.

What are the key skills and qualifications needed to thrive as an Office Scheduler, and why are they important?

To thrive as an Office Scheduler, you need strong organizational abilities, attention to detail, and experience with calendar management or administrative support—often supported by a high school diploma or equivalent. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or CRM systems) and office productivity tools is typically required. Excellent communication, time management, and problem-solving skills help you coordinate efficiently and handle changes or conflicts gracefully. These skills ensure smooth office operations, minimize scheduling errors, and maintain effective workflow across teams or departments.

What are Office Schedulers?

Office Schedulers are administrative professionals responsible for managing calendars, appointments, and meetings within an organization. They coordinate schedules for staff, book meeting rooms, and ensure that all logistics for appointments are handled efficiently. Office Schedulers play a key role in keeping office operations running smoothly by preventing scheduling conflicts and optimizing the use of time and resources. Their duties may also include communicating with clients or visitors to confirm appointments and making necessary changes as needed.

How does an Office Scheduler typically collaborate with other team members to ensure efficient operations?

Office Schedulers play a pivotal role in facilitating smooth office operations by coordinating with various departments and staff members. They regularly communicate with managers, team leads, and administrative staff to align schedules, book meeting rooms, and resolve any conflicts in calendar management. Building strong relationships and maintaining open channels of communication are essential for anticipating needs and responding promptly to last-minute changes. This collaborative approach helps the entire office run more efficiently and supports team productivity.

What does a scheduler job do?

An office scheduler is responsible for organizing and managing appointments, meetings, and deadlines for staff or executives. They use scheduling software or calendars to coordinate schedules, prioritize tasks, and ensure efficient time management within an organization.

What is the 3 month rule for jobs?

The 3 month rule for office schedulers typically refers to a probationary period of three months during which an employee's performance and fit for the role are evaluated. This period allows employers to assess skills such as organization, communication, and adaptability before confirming permanent employment or considering further training. It is a common practice to ensure the employee meets job requirements and to provide feedback for improvement.
More about Office Scheduler jobs
What cities are hiring for Office Scheduler jobs? Cities with the most Office Scheduler job openings:
What states have the most Office Scheduler jobs? States with the most job openings for Office Scheduler jobs include:
What job categories do people searching Office Scheduler jobs look for? The top searched job categories for Office Scheduler jobs are:
Office Scheduler jobs near you
Infographic showing various Office Scheduler job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $36,966 per year, or $17.8 per hour.
Medical Office Scheduler - Horizon Ridge

Medical Office Scheduler - Horizon Ridge

The US Oncology Network

Henderson, NV • On-site

$16.50 - $19.50/hr

Full-time

Posted 19 days ago

US Oncology rating

7.5

Company rating: 7.5 out of 10

Based on 106 frontline employees who took The Breakroom Quiz

230th of 880 rated healthcare providers

Job description

Overview
At Comprehensive Cancer Centers of Nevada (CCCN) a distinguished team of doctors, researchers, nurses, and healthcare professionals have provided patients with groundbreaking treatments on the healing edge of medicine for over 50 years. Our team provides the most effective treatments, both existing and emerging, to diagnose and successfully treat cancer and blood disorders. We support this goal with state-of-the-art facilities across Southern Nevada, all of which integrate the latest diagnostic, therapeutic, and research capabilities. CCCN is dedicated to patient-centered care, advancing innovation, discovery, and improving outcomes. Motivated, caring professionals are encouraged to join us.
Career Opportunity:
Comprehensive Cancer Centers of Nevada is seeking a full-time, on-site Medical Office Scheduler in the Henderson area. In this position, you will work in a fast-paced, high-volume oncology practice with some of the best physicians in their fields while providing care to patients in a successful healthcare organization.
SCOPE:
Under direct supervision, responsible for scheduling patient appointments and tests in an efficient and timely manner. Answers all incoming calls and directs calls to appropriate personnel. Serves as a liaison between patients and medical staff. May include responsibilities for outside scheduling and/or surgical scheduling. Supports and adheres to the Compliance Program, including the Code of Ethics and Business Standards.
Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Answers all incoming calls; assesses callers' needs and directs to appropriate personnel. Pages clinic personnel as appropriate. Obtains and communicates messages accurately and promptly.
  • Schedules new patients, referrals, and returning patients in the computer system in accordance with physician and office guidelines. For new or referred patients, sets up records with appropriate documentation and coding. Cancels/reschedules appointments according to physician schedule changes and notifies appropriate personnel.
  • Obtains and enters all insurance authorizations and correspondence relating to referrals in patient charts and/or electronic medical records (EMR).
  • Collects co-pays, deductibles, and other out-of-pocket amounts at time of visit.
  • Maintains primary office scheduling template containing physician meetings, satellite schedules, rounding, and call coverage.
  • Arranges for patients to have financial counseling as needed.
  • Demonstrates an understanding of patient confidentiality to protect the patient and practice.
  • Follows policies and procedures to contribute to the efficiency of the front office. Covers for other front office functions as requested.
  • Prepares correspondence, memos, forms, and other documents as requested by supervisor.
  • May schedule outpatient appointments, tests, surgeries, and hospital admissions upon request. Obtains necessary precertifications as required.
  • May communicate with patients about scheduled procedures or tests, including preparation requirements, and gather necessary information.
  • May be responsible for follow-up on pre-operative tests to ensure clearance for surgical procedures and communicate with physicians and patients if additional testing is required.
  • May schedule post-operative follow-up appointments with physicians.
  • Where applicable, demonstrates a basic understanding of medical terminology for tests and procedures, including coding and ability to look up codes specific to diagnosis, surgery, and scheduling.

Qualifications
MINIMUM QUALIFICATIONS:
  • High school diploma or equivalent required.
  • Entry-level position requiring 0-3 years of experience, preferably in a medical office setting.
  • Knowledge of medical terminology and coding a plus.
  • Must have excellent written and verbal communication skills.
  • Proficiency in Microsoft Office (Outlook, Word, Excel) required.

COMPETENCIES:
  • Uses Technical and Functional Experience: Possesses up-to-date knowledge of the profession and industry; learns quickly in technical/functional areas; accesses and uses expert resources when appropriate.
  • Demonstrates Adaptability: Handles day-to-day work challenges confidently; adjusts to multiple demands, shifting priorities, ambiguity, and rapid change; shows resilience in the face of constraints or adversity; demonstrates flexibility.
  • Uses Sound Judgment: Makes timely, cost-effective, and sound decisions; makes decisions under conditions of uncertainty.
  • Shows Work Commitment: Sets high standards of performance; pursues aggressive goals and works efficiently to achieve them.
  • Commits to Quality: Emphasizes the need to deliver quality products and services; defines standards for quality and evaluates products, processes, and services against those standards; manages quality and improves efficiencies.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods, as well as stooping, bending, and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier, and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods..
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment and involves contact with patients and the public.
Successful candidates will thrive in a fast-paced, rapidly changing environment and have a passion for caring for their patients.
Ready For Your Next Career Challenge? We'd Love to Hear from You!
If you possess the above qualifications and a desire to make a difference, we invite you to submit your resume and apply. In addition to a great career opportunity, we offer excellent benefits, a team environment, professional development, and the chance to be part of a nationwide network dedicated to fighting the war against cancer. To apply please click on the "Apply" link.
The US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status. This employer participates in E-Verify.

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