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Records Management Associate Jobs in Oklahoma (NOW HIRING)

Williams Companies

Records Specialist II/III

Tulsa, OK · On-site +1

Efficiently manages confidential shred bins processes; works closely with the vendor to address ... Associate's or vocational school degree in a business related field and a minimum of two (2) years ...

Williams Companies

Records Specialist II/III

Tulsa, OK · On-site

Efficiently manages confidential shred bins processes; works closely with the vendor to address ... Associate's or vocational school degree in a business related field and a minimum of two (2) years ...

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How much do records management associate jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for records management associate in Oklahoma is $15.86, according to ZipRecruiter salary data. Most workers in this role earn between $14.86 and $17.31 per hour, depending on experience, location, and employer.

What does a records management associate do?

A Records Management Associate is responsible for organizing, maintaining, and securing an organization's records, both physical and digital. Their duties include cataloging documents, ensuring compliance with legal and regulatory requirements, and facilitating the retrieval of information when needed. They often work with specialized software to manage records efficiently and may assist with data privacy and destruction policies. This role is essential for the smooth operation of businesses, especially those that handle sensitive or confidential information.

What are the key skills and qualifications needed to thrive as a records management associate?

To thrive as a Records Management Associate, you need strong organizational skills, attention to detail, and a background in information management or a related field. Familiarity with records management systems (RMS), document imaging software, and compliance standards like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to prioritize tasks efficiently help you stand out in this role. These skills ensure accurate, secure, and efficient handling of sensitive records, supporting organizational compliance and operational effectiveness.

What are some common challenges faced by records management associates, and how can they be addressed?

Records Management Associates often encounter challenges such as maintaining accuracy when handling large volumes of documents, ensuring compliance with data privacy regulations, and adapting to evolving digital record-keeping systems. To address these, strong attention to detail, regular training on regulatory requirements, and proficiency with records management software are essential. Additionally, effective communication with team members and other departments helps ensure records are properly categorized and accessible when needed.

Is records management a stressful job?

Records management associates often handle organized documentation and data retrieval, which can involve repetitive tasks and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Skills in time management and familiarity with records management software can help reduce stress.

What are the most commonly searched types of Records Management jobs in Oklahoma?

The most popular types of Records Management jobs in Oklahoma are:

What are popular job titles related to Records Management Associate jobs in Oklahoma?

For Records Management Associate jobs in Oklahoma, the most frequently searched job titles are:

What job categories do people searching Records Management Associate jobs in Oklahoma look for?

The top searched job categories for Records Management Associate jobs in Oklahoma are:

What cities in Oklahoma are hiring for Records Management Associate jobs?

Cities in Oklahoma with the most Records Management Associate job openings:

What are popular job titles related to Records Management Associate jobs in OK?

For Records Management Associate jobs in OK, the most frequently searched job titles are:

Records Management Associate jobs near you
Infographic showing various Records Management Associate job openings in Oklahoma as of August 2026, with employment types broken down into 82% Full Time, 11% Part Time, and 7% Contract. Highlights an 86% In-person, 7% Hybrid, and 7% Remote job distribution, with an average salary of $32,985 per year, or $15.9 per hour.

Records Specialist II/III

Williams Companies

Tulsa, OK • On-site, Remote

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Williams College rating

5.2

Company rating: 5.2 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

611th of 628 rated colleges and universities

Job description

At Williams, we're powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.


As a Records Specialist, you will support the business in handling one of our most vital assets - our physical records and information! You will ensure that physical records policies and procedures are followed and meet all state and federal requirements and collaborate with and educate internal partners on records processes. Attention to detail, the ability to recognize and solve typical problems and decipher vague requests for information, and building and cultivating relationships across the company are keys to success in this role!

Responsibilities/Expectations:
  • Responsible for the integrity of the information transferred into the Records Information Management System, including records sent to off-site storage
  • Collaborates with internal partners and team members who handle physical records
  • Champions processes and procedures and educates others; supports annual review and ensures updates are completed and published
  • Completes records searches and provides records reports
  • Identifies and coordinates records available for destruction
  • Efficiently manages confidential shred bins processes; works closely with the vendor to address service and billing
  • Supports record retention code validation to ensure compliance
  • Other duties as assigned
Education/Years of Experience:
  • Required: Associate's or vocational school degree in a business related field and a minimum of two (2) years' experience in a compliance/service-based records program
  • Preferred: Bachelor's degree in a business related field and a minimum four (4) years of experience in a compliance/service-based records program
Shift/Work Hours/Travel Requirements:
  • May require some travel
Other Requirements:
  • Exhibits excellent organizational/interpersonal skills and deems safety an utmost priority
  • Proficiency in Microsoft Office Application and PC skills
  • Solid understanding of a records management system
  • Strong attention to detail
  • Good written and oral communication skills
  • Works well in a team environment
  • Ability to work with all levels of leadership
  • Preferred: Experience in the oil and gas industry, with knowledge of industry documentation, records management practices, and regulatory compliance requirements.
  • Preferred: Legal, records management, or administrative experience with demonstrated ability to manage confidential documents, maintain organized records, and support business operations with a high level of accuracy and attention to detail.
#LI-KK1

Why Tulsa?

Because here, you don't have to choose between career and lifestyle. Tulsa is a growing hub for innovation and energy, paired with a vibrant arts scene, great food, and a cost of living that actually lets you enjoy it all. Think shorter commutes, bigger impact and a community that feels like home from day one. Check out ExperienceTulsa.com to learn more.


We invest in our people in ways that actually show up in your day-to-day, not just on paper. Our Total Rewards are built to support how you work, live, and plan for what's next.


Here's a look at what that means:


  • Strong pay plus an annual incentive program
  • Hybrid work for most office roles, plus real flexibility in many field positions
  • Medical, dental, and vision coverage with options that fit your life, not the other way around
  • 401(k) with company match and an annual company contribution
  • Paid time off, including company and floating holidays
  • Paid parental leave (up to six weeks per parent), plus fertility and adoption support
  • Advanced AI tools and resources to help level up and work smarter
  • Clear paths to grow your career, with a strong culture of promoting from within
  • Tuition reimbursement and support for continuing education
  • HSA and FSA options
  • Company-paid life insurance and disability coverage
  • Employee stock purchase plan
  • Domestic partner benefits
  • Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.


For more information, please visit Total Rewards | Williams Companies.


Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Education Requirements:

Skill Requirements:

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