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Records Management Assistant Jobs in Oklahoma (NOW HIRING)

BOK Financial

Records Management Analyst

Tulsa, OK · On-site

You will prepare records for destruction, support imaging processes, and assist with special ... management, imaging operations, warehouse operations, or regulated document environments.

Insight Global

Project Management Assistant

Muskogee, OK · On-site

$54K - $65K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

About the Role The Project Management Assistant will provide administrative and operational support ... Maintain project files and records * Coordinate with internal teams and subcontractors ...

Bizzell Group

Student Records Supervisor

Guthrie, OK · On-site

... Assist the Career Development Manager in the preparation of the departmental budget; monitor and ... records, Center Information System (CIS), data integrity, and Career Development Services System ...

Bizzell

Student Records Supervisor

Guthrie, OK · On-site

... Assist the Career Development Manager in the preparation of the departmental budget; monitor and control expenditures; review and recommend changes to budget authorizations. Assist in the ...

Bizzell Group

Student Records Supervisor

Guthrie, OK · On-site

... Assist the Career Development Manager in the preparation of the departmental budget; monitor and ... records, Center Information System (CIS), data integrity, and Career Development Services System ...

Bizzell Group

Student Records Supervisor

Guthrie, OK · On-site

... Assist the Career Development Manager in the preparation of the departmental budget; monitor and ... records, Center Information System (CIS), data integrity, and Career Development Services System ...

America's Car-Mart, Inc.

Assistant Mgr

Stillwater, OK

$40K - $55K/mo

Acceptable driving record and valid driver's license * Basic knowledge of, and interest in ... Learn lot level staff functions, operations, management viewpoints, and company policies and ...

New

America's Car-Mart, Inc.

Assistant Mgr

Stillwater, OK · On-site

$40K - $55K/mo

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Acceptable driving record and valid driver's license * Basic knowledge of, and interest in ... Learn lot level staff functions, operations, management viewpoints, and company policies and ...

New

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Oklahoma

Records Management Assistant information

See Oklahoma salary details

$24.9K

$45.4K

$63.7K

How much do records management assistant jobs pay per year?

As of Aug 13, 2026, the average yearly pay for records management assistant in Oklahoma is $45,419.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,700.00 and $49,400.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Oklahoma? The most popular types of Records Management jobs in Oklahoma are:
What cities in Oklahoma are hiring for Records Management Assistant jobs? Cities in Oklahoma with the most Records Management Assistant job openings:
What are popular job titles related to Records Management Assistant jobs in OK? For Records Management Assistant jobs in OK, the most frequently searched job titles are:
Records Management Assistant jobs near you

Records Management Analyst

BOK Financial

Tulsa, OK

Full-time

Posted 15 days ago

Job description

Req ID: 78394 

Location: Tulsa -TUL 

Areas of Interest: Bank Operations 

Pay Transparency Salary Range: Not Available 

Application Deadline: 08/26/2026

BOK Financial Corporation Group includes BOKF, NA; BOK Financial Securities, Inc. and BOK Financial Private Wealth, Inc. BOKF, NA operates TransFund and Cavanal Hill Investment Management, Inc. BOKF, NA operates banking divisions: Bank of Albuquerque; Bank of Oklahoma; Bank of Texas and BOK Financial®.

Bonus Type
Discretionary
Summary

Our bank operations team ensures seamless financial transactions while driving forward-thinking infrastructure modernization. They excel in system integration, secure data handling, and fostering a collaborative workplace. By prioritizing risk mitigation alongside regulatory compliance, operational resilience, and cost-effective management, they fuel the bank’s growth and success.

Job Description

The Records Management Analyst is responsible for the secure handling, storage, movement, and lifecycle management of physical records in a warehouse and imaging support environment. This role performs physically demanding work, including frequent lifting of heavy materials and operation of powered industrial equipment, while also supporting records accuracy, intake validation, analyst level activities, and business continuity as backup for Imaging Analyst I functions. The position requires independent judgment, strict adherence to compliance standards, equipment certification, and cross‑functional coordination, and directly supports audit readiness, regulatory compliance, and operational continuity.

Note:  Role will require you to earn a forklift certification.

Team Culture

Our culture is built on collaboration and partnership, where we prioritize building strong relationships. We are dedicated to exceeding expectations by creating streamlined solutions, mitigating risk, and increasing scalability, while ensuring effective communication and portfolio growth. As apart of our team, people are trusted to do meaningful work, supported by leaders who invest in your growth and see your potential from day one.

How You'll Spend Your Time
  • You will manage records intake, storage, movement, and disposition while ensuring accurate tracking and compliance.
  • You will safely perform warehouse operations involving lifting, carrying, stacking, and transporting records.
  • You will operate forklifts and warehouse equipment to store, retrieve, and relocate materials efficiently.
  • You will maintain records organization and integrity through labeling, reboxing, documentation, and tracking.
  • You will support compliance efforts by validating records, resolving exceptions, and assisting with audits.
  • You will prepare records for destruction, support imaging processes, and assist with special projects.
Education & Experience Requirements

This level of knowledge is normally acquired through completion of a ­­­­­­­­­­­High School Diploma and 1-2 years of directly related experience in ­­­­­­­­­­­­­records management, imaging operations, warehouse operations, or regulated document environments. Experience operating forklifts or powered industrial equipment preferred. 

  • Forklift certification preferred, or ability to obtain upon hire. Ability to perform equipment safety inspections
  • Ability to perform repetitive heavy lifting and physical work in a warehouse environment
  • Strong attention to detail and accuracy in record handling and documentation
  • Working knowledge of records retention, compliance, and audit standards
  • Ability to follow structured procedures while exercising sound judgment
  • Capability to support analyst‑level tasks and backup imaging functions
  • Strong safety awareness and accountability

BOK Financial Corporation Group is a stable and financially strong organization that provides excellent training and development to support building the long term careers of employees. With passion, skill and partnership you can make an impact on the success of the bank, customers and your own career!  
Apply today and take the first step towards your next career opportunity!
 
The companies in BOK Financial Corporation Group are equal opportunity employers.  We are committed to providing equal employment opportunities for training, compensation, transfer, promotion and other aspects of employment for all qualified applicants and employees without regard to sex, race, color, religion, national origin, age, disability, pregnancy status, sexual orientation, genetic information or veteran status.

Please contact recruiting_coordinators@bokf.com with any questions. 

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