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Records Management Assistant Jobs in Kentucky (NOW HIRING)

Akima, LLC

General Clerk III

Fort Campbell, KY · On-site

$14.75 - $18.25/hr

The General Clerk III provides administrative, clerical, and records management support to the ... Typical jobs covered by this exclusion include administrative assistants, clerical supervisors, and ...

Akima

General Clerk III

Fort Campbell, KY · On-site

$14.75 - $18.25/hr

General Clerk III The General Clerk III provides administrative, clerical, and records management ... Typical jobs covered by this exclusion include administrative assistants, clerical supervisors, and ...

Akima

KY · On-site

$16.50 - $20.75/hr

The General Clerk III provides administrative, clerical, and records management support to the ... Typical jobs covered by this exclusion include administrative assistants, clerical supervisors, and ...

NANA Regional Corp

General Clerk III

Fort Campbell, KY · On-site

$14.75 - $18.25/hr

The General Clerk III provides administrative, clerical, and records management support to the ... Typical jobs covered by this exclusion include administrative assistants, clerical supervisors, and ...

Crestview Management, LLC

Hotel Night Auditor

Hebron, KY · On-site

$14.50 - $19.25/hr

Maintain accurate records of room occupancy and availability. * Assist with other duties as assigned by management. Qualifications * High school diploma or equivalent * Prior experience in hotel ...

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Kentucky

Records Management Assistant information

See Kentucky salary details

$23.4K

$42.7K

$59.9K

How much do records management assistant jobs pay per year?

As of Aug 21, 2026, the average yearly pay for records management assistant in Kentucky is $42,723.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,300.00 and $46,500.00 per year, depending on experience, location, and employer.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Kentucky?

The most popular types of Records Management jobs in Kentucky are:

What cities in Kentucky are hiring for Records Management Assistant jobs?

Cities in Kentucky with the most Records Management Assistant job openings:

What are popular job titles related to Records Management Assistant jobs in KY?

For Records Management Assistant jobs in KY, the most frequently searched job titles are:

Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Kentucky as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $42,723 per year, or $20.5 per hour.

General Clerk III

Akima, LLC

Fort Campbell, KY • On-site

$14.75 - $18.25/hr

Full-time

Retirement

Posted 15 days ago

Akima rating

6.8

Company rating: 6.8 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

377th of 450 rated engineering

Job description

The General Clerk III provides administrative, clerical, and records management support to the contractor team at a U.S. Army equipment turn-in site. This role supports the processing of supply documentation, accountability records, and equipment turn-in forms while ensuring compliance with Army regulations, ISO 9001:2015 standards, and contract requirements. The General Clerk III is responsible for accurate data entry, document control, and coordination with Army unit personnel and contractor site staff.
This position uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence. The General Clerk III selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. Typical duties include: assisting in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints. The General Clerk III may also direct lower level clerks. Positions above level IV are excluded. Such positions (which may include supervisory responsibility over lower level clerks) require workers to use a thorough knowledge of an office's work and routine to: 1) choose among widely varying methods and procedures to process complex transactions; and 2) select or devise steps necessary to complete assignments. Typical jobs covered by this exclusion include administrative assistants, clerical supervisors, and office managers.
Responsibilities
  • Clerical & Administrative Support:
    • Process and review supply and turn-in documents including DA Form 1348-1A, DD Form 200, hand receipts, and inventory adjustment forms.
    • Maintain filing systems, both electronic and hard copy, in compliance with Army records management requirements.
    • Provide clerical support for property accountability, logistics, and transportation functions.
    • Draft and prepare correspondence, reports, and forms as directed by site leadership.
  • Data Entry & Records Management:
    • Enter supply and accountability transactions into Army logistics systems such as GCSS-Army, LMP, or DPAS.
    • Ensure all equipment turn-in actions are properly documented, and records are maintained for audit readiness.
    • Support the preparation of daily, weekly, and monthly reports for submission to the Site Manager, COR (Contracting Officer's Representative), and QA staff.
  • Customer Service & Unit Support:
    • Provide front-line administrative support to Army units turning in equipment.
    • Assist supply clerks, technicians, and coordinators in resolving documentation errors or discrepancies.
    • Respond to inquiries from Army personnel, supervisors, and government representatives.
  • Compliance & Quality Support:
    • Ensure all clerical and recordkeeping processes align with Army regulations (AR 710-2, AR 735-5, DA PAM 710-2-1).
    • Maintain audit-ready records in compliance with ISO 9001:2015 Quality Management System.
    • Support quality control staff by preparing documentation for inspections, reviews, and audits.

Qualifications
  • Education:
    • High school diploma or equivalent required; Associate's degree in administration, logistics, or business preferred.
  • 3-5 years of administrative, clerical, or records management experience.
  • Prior experience supporting U.S. Army supply, property accountability, or contractor operations strongly preferred.
  • Familiarity with Army supply regulations: AR 710-2, AR 735-5, DA PAM 710-2-1.
  • Army logistics systems: GCSS-Army, DPAS, LMP (preferred).
  • Proficiency in records management, forms processing, and administrative best practices.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to work in a fast-paced, high-volume turn-in environment.
  • Strong teamwork and customer service abilities.
  • Must have a REAL ID.
  • Must be able to obtain and maintain a Common Access Card (CAC).
  • Must be able to obtain Tier1/ NACI (Public trust) background eligibility.
  • Employees may be required to perform other duties as assigned.

Physical Demand & Working Environment:
  • Must be able to sit for extended periods to perform computer-based tasks, data entry, and document review, while also engaging in routine standing, walking, bending, and reaching to assist with clerical and logistics functions.
  • The role requires the ability to lift and carry light office items such as files and supplies (10-20 lbs), as well as lifting up to 50 lbs when supporting warehouse or field operations. Work is performed in both office and warehouse environments, with frequent transitions between administrative areas and active supply or equipment turn-in spaces.
  • The employee may be exposed to varying temperatures, high or low humidity, dust, blowing sand, moderate to high noise, confined spaces, heights, and other adverse weather conditions, including outdoor work as needed.
  • This position may involve periods of increased activity, mission-driven overtime, and constant coordination with military personnel and contractor staff.
  • Adherence to all site safety protocols, required PPE, Army regulations, and ISO 9001:2015 quality standards are essential to ensure safe and compliant operations.

Job ID
2026-24698
Work Type
On-Site
Company Description
Work Where it Matters
Akima Global Logistics (AGL), an Akima company, is not just another operations contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At AGL, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders, AGL provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers, AGL delivers comprehensive supply, transportation, and maintenance services designed to optimize and maintain operations.
As an AGL employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

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About Akima

Sourced by ZipRecruiter

As an Alaska Native Corporation headquartered in Herndon, Virginia, Akima is dedicated to delivering superior outcomes for our customers’ missions while simultaneously creating a long-lived asset for our Iñupiat shareholders. Akima maintains a portfolio of small businesses, 8(a) companies, and operating companies that deliver simplified and accelerated access to the products and services agencies need to ensure mission success.

Industry

Specialty trade contractors

Company size

5,001 - 10,000 Employees

Headquarters location

Herndon, VA, US

Year founded

1995

Social media

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