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Records Management Assistant Jobs in Kentucky (NOW HIRING)

Martin County Schools

Record Clerk

Somerset, KY · On-site

$14.25 - $18.75/hr

Archive, retain, and dispose of records according to established retention schedules. Assist administrators and staff with audits, compliance reviews, and records management procedures. Perform ...

Martin County Schools

Record Clerk

Ashland, KY · On-site

$14.50 - $19/hr

Archive, retain, and dispose of records according to established retention schedules. Assist administrators and staff with audits, compliance reviews, and records management procedures. Perform ...

Atlas Air

Manager Aircraft Records

Erlanger, KY · On-site

$75K - $102K/yr

... management and regulatory agencies as required. Prepare records and reports for all new acquisition aircraft as well as lease returns. Assist in Special Projects as necessary. Manage the day-to-day ...

Atlas Air

Supervisor Aircraft Records

Erlanger, KY · On-site

$72K - $98K/yr

Prepares the Aircraft Monthly Utilization Report Assist Analysts in accomplishing their work ... Accomplishes additional tasks as directed by the Manager Aircraft Records. Qualifications: Minimum ...

PDS Health

Assistant Manager (Non Exempt)

Cold Spring, KY · On-site

$23.50/hr

Ensure adherence to cash management and accounting protocols * Provides feedback regarding specific ... Ability to handle and maintain extreme confidentially team member records, Patient records, and ...

Fives

Records Digitalization Clerk - Temporary

Hebron, KY · On-site

$16 - $21/hr

Handle confidential information in a secure and professional manner. Assist with document retrieval and record management as needed. Perform other administrative duties related to document management ...

Anonymous

Assistant Property Manager

Cynthiana, KY · On-site

$17.25 - $23.50/hr

... community records. Key Responsibilities * Coordinate initial asset takeover activities, vendor ... Minimum two years of residential or commercial property management experience preferred.

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Kentucky

Records Management Assistant information

See Kentucky salary details

$23.4K

$42.7K

$59.9K

How much do records management assistant jobs pay per year?

As of Aug 11, 2026, the average yearly pay for records management assistant in Kentucky is $42,723.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,300.00 and $46,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Kentucky? The most popular types of Records Management jobs in Kentucky are:
What cities in Kentucky are hiring for Records Management Assistant jobs? Cities in Kentucky with the most Records Management Assistant job openings:
What are popular job titles related to Records Management Assistant jobs in KY? For Records Management Assistant jobs in KY, the most frequently searched job titles are:
Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Kentucky as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $42,723 per year, or $20.5 per hour.

Record Clerk

Martin County Schools

Somerset, KY • On-site

$14.25 - $18.75/hr

Other

Re-posted 17 days ago

Job description

Compensation

$

Hours Per Week

40

Number Of Positions

3

Job Description

The Record Clerk is responsible for maintaining, organizing, and safeguarding student and administrative records in accordance with district policies, state regulations, and federal laws. This position supports school and district operations by ensuring accurate recordkeeping, timely retrieval of information, and confidentiality of sensitive data.

Essential Duties and Responsibilities

Maintain and organize student, personnel, and administrative records in both electronic and physical filing systems.

Process requests for student transcripts, records transfers, and other official documents.

Ensure all records are accurate, complete, and compliant with district, state, and federal requirements.

Enter, update, and verify data in student information systems and other databases.

Assist with enrollment, withdrawal, and registration processes by managing related documentation.

Respond to inquiries from school staff, parents, students, and authorized agencies regarding records and documentation.

Prepare reports, correspondence, and records-related materials as requested.

Maintain confidentiality of all student and employee information in accordance with applicable laws and regulations.

Archive, retain, and dispose of records according to established retention schedules.

Assist administrators and staff with audits, compliance reviews, and records management procedures.

Perform general clerical duties including filing, copying, scanning, data entry, and answering phones.

Complete other duties as assigned by the supervisor or administration.

Qualifications

Education and Experience

High school diploma or GED required.

Associate degree or post-secondary coursework in office administration, business, or a related field preferred.

Previous clerical, records management, or administrative experience preferred.

Experience in a school district or educational setting is a plus.

Knowledge, Skills, and Abilities

Strong organizational and recordkeeping skills.

Proficiency in Microsoft Office Suite and data management systems.

Excellent attention to detail and accuracy.

Strong written and verbal communication skills.

Ability to maintain confidentiality and handle sensitive information appropriately.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Ability to work independently and collaboratively with staff, students, parents, and community members.

Physical Requirements

Ability to sit, stand, walk, bend, and lift up to 25 pounds.

Ability to operate standard office equipment, including computers, printers, scanners, and copiers.

Job Type

Full time

Place of Work

Remote

Requisition ID

22205

Application Email

phillip.goble@martin.kyschools.us

Apply