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Purchasing Card Jobs (NOW HIRING)

Tuskegee University

$19.50 - $26/hr

Position Information Position Title Purchasing Card Coordinator Status Full Time Job Summary • Assists in the daily administration of the University's Purchasing Card (P-Card) Program. • Supports ...

Tuskegee University

Supervise the Purchasing Card Coordinator and provide direction, training, and performance oversight to assigned staff. * Ensure proper issuance, maintenance, suspension, cancellation, and ...

JPL

Purchase Card (P-Card) Administrator

Pasadena, CA · On-site

$21.75 - $29.50/hr

The ideal candidate is analytical, organized, and experienced in financial or purchasing environments. Key Responsibilities Program Administration * Manage the organization's P-Card program and ...

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Purchasing Card information

What is a purchasing card?

A Purchasing Card job involves managing an organization's purchasing card (P-Card) program, which is used for business-related expenses. Responsibilities typically include setting up accounts, monitoring transactions for compliance, reconciling expenses, and ensuring adherence to company policies. Professionals in this role work closely with vendors, employees, and finance teams to streamline procurement processes and prevent fraud or misuse.

What are the typical responsibilities of a purchasing card administrator in a corporate setting?

As a Purchasing Card Administrator, your main responsibilities include managing the P-Card program, reconciling transactions, monitoring compliance with company policies, and providing training to cardholders. You'll also work closely with procurement, accounts payable, and internal audit teams to review spending patterns and address any discrepancies or potential misuse. The role usually involves data analysis, preparing reports for management, and periodically updating procedures to align with best practices. This position is crucial for streamlining purchasing processes while maintaining strong financial controls.

What are the key skills and qualifications needed to thrive in the purchasing card position, and why are they important?

To thrive in a Purchasing Card (P-Card) Administrator or Coordinator role, you need strong organizational skills, attention to detail, and a solid understanding of procurement and finance principles, often supported by a degree in business or a related field. Familiarity with expense management systems, ERP software, and possibly certifications like Certified Purchasing Card Professional (CPCP) are highly beneficial. Excellent communication, problem-solving abilities, and integrity are critical soft skills for navigating policy compliance and building effective relationships with internal stakeholders. These skills are essential for ensuring accurate purchase tracking, reducing fraud risk, and optimizing organizational spending.

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Purchasing Card jobs near you
Infographic showing various Purchasing Card job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Purchasing Card Coordinator

Tuskegee University

On-site

$19.50 - $26/hr

Full-time

Posted 4 days ago

Job description

Position Details
To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.
Position Information
Position Title
Purchasing Card Coordinator
Status
Full Time
Job Summary
• Assists in the daily administration of the University's Purchasing Card (P-Card) Program.
• Supports the Purchasing Card Manager in ensuring compliance with university policies, State regulations, Federal Uniform Guidance, and sponsor requirements.
• Provides customer service and operational support to university cardholders and departmental Fiscal Representatives.
• Maintains accurate Purchasing Card records and documentation.
Essential Job Duties
  • Assists with issuing Purchasing Cards and maintaining cardholder records.
  • Coordinates required documentation before cards are activated.
  • Assists with monitoring monthly Purchasing Card reconciliations to ensure timely submission.
  • Reviews supporting documentation for completeness and compliance with university policies.
  • Maintains records of missing receipts and processes Missing Receipt Affidavits.
  • Serves as the primary contact for routine Purchasing Card questions
  • Assists departments with transaction disputes and vendor inquiries.
  • Maintains accurate electronic and physical Purchasing Card files.
  • Assists with preparing monthly Purchasing Card rcpo11s and program metrics.
  • Tracks delinquent reconciliations and communicates with departments regarding outstanding documentation.
  • Assists with internal and external audits by gathering requested documentation.
  • Assists with Purchasing Card orientation and annual refresher training for cardholders.
  • Develops and distributes Purchasing Card communications, reminders, and policy updates.
  • Provides support for university travel-related Purchasing Card transactions, including hotel accommodations, conference registrations, and other approved travel expenses.
  • Assists in maintaining compliance with university purchasing policies and procedures.
  • Performs other related duties as assigned.

Qualifications (Education, Experience and Specialized Training)
• Bachelor's degree in business administration, Accounting, Finance, Public Administration, or a related field.
• Minimum of two (2) years of experience in procurement, accounting, finance, purchasing, or a related administrative field.
• Experience with Purchasing Card administration, travel reimbursement, or procurement operations preferred.
• Experience working within a higher education environment is preferred.
• Experience using Workday, Banner, or similar ERP systems is preferred.
• Proficient in Microsoft Office Suite.
Physical Demands
Skills and Attributes
• Ability to perform accurately in a detail-oriented environment.
• Ability to review, reconcile, and analyze financial transactions.
• Strong organizational and time management skills.
• Ability to prioritize multiple assignments and meet established deadlines.
• Knowledge of purchasing, procurement, and Purchasing Card best practices.
• Ability to interpret and apply University policies and procedures.
• Strong analytical and problem-solving skills.
• Excellent customer service and interpersonal communication skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidential financial information.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Ability to work independently and collaboratively with faculty, staff, vendors, and 11nancial
institutions.
Posting Detail Information
Posting Number
Will this position required travel?
No
Will this position required night, weekend, and after hour work?
Sometimes
Will this positon be supported using grants or contract funding?
No
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Open Date
08/20/2026
Close Date
11/30/2026
Open Until Filled
No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:
  • Tuskegee University employment application
  • Cover Letter
  • Resume/CV
  • Recommendation letters
  • Copies of unofficial transcripts.
  • Please note that official transcripts(s) will be required upon hire

Quick Link for Internal Postings
https://tuskegee.peopleadmin.com/postings/3818

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