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Purchasing Card Jobs (NOW HIRING)

Tuskegee University

Supervise the Purchasing Card Coordinator and provide direction, training, and performance oversight to assigned staff. * Ensure proper issuance, maintenance, suspension, cancellation, and ...

Tuskegee University

$19.50 - $26/hr

Position Information Position Title Purchasing Card Coordinator Status Full Time Job Summary • Assists in the daily administration of the University's Purchasing Card (P-Card) Program. • Supports ...

Tarrant County College District

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Specialist, Purchasing Card

Fort Worth, TX · On-site

$41K/mo

Specialist, Purchasing Card Department: DT Purchasing Campus Location: TCCD District Offices Employee Classification: CLR - Clerical Position Type: FT - Regular Grant Funded: No Pay Frequency:

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Tarrant County College District

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Specialist, Purchasing Card

Fort Worth, TX

$41K/mo

Specialist, Purchasing Card Department: DT Purchasing Campus Location: TCCD District Offices Employee Classification: CLR - Clerical Position Type: FT - Regular Grant Funded: No Pay Frequency:

New

CGA

Senior Purchasing Officer

Hartford, CT · On-site

$82K/yr

Serves as the agency's purchasing card (P-Card) coordinator and is the agency point of contact with the State Comptroller for all P-Card matters; * Responsible for P-Card monthly and annual reporting ...

JPL

Purchase Card (P-Card) Administrator

Pasadena, CA · On-site

$21.75 - $29.50/hr

The ideal candidate is analytical, organized, and experienced in financial or purchasing environments. Key Responsibilities Program Administration * Manage the organization's P-Card program and ...

Fort Worth ISD

PA · On-site

$63K - $76K/yr

Exempt Position Purpose Performs accounting and purchasing functions to the Purchasing Department, Purchasing Card and Travel programs for the Fort Worth Independent School District. Assists/provides ...

Gulf Coast Authority

Purchasing Coord

Pasadena, TX

$25.59 - $32.96/hr

... card transaction allocations. 2.8 Communicate changes and train back up. 2.9 Perform other related duties as assigned. 3.0 Knowledge, Skills, and Abilities 3.1 Knowledge of the GCA Purchase Order ...

Gulf Coast Authority

Purchasing Coord

Pasadena, TX · On-site

$25.59 - $32.96/hr

... card transaction allocations. 2.8 Communicate changes and train back up. 2.9 Perform other related duties as assigned. 3.0 Knowledge, Skills, and Abilities 3.1 Knowledge of the GCA Purchase Order ...

CGA

Senior Purchasing Officer

Hartford, CT

$82K - $87K/yr

Serves as the agency's purchasing card (P-Card) coordinator and is the agency point of contact with the State Comptroller for all P-Card matters; Responsible for P-Card monthly and annual reporting ...

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Purchasing Card information

What is a purchasing card?

A Purchasing Card job involves managing an organization's purchasing card (P-Card) program, which is used for business-related expenses. Responsibilities typically include setting up accounts, monitoring transactions for compliance, reconciling expenses, and ensuring adherence to company policies. Professionals in this role work closely with vendors, employees, and finance teams to streamline procurement processes and prevent fraud or misuse.

What are the typical responsibilities of a purchasing card administrator in a corporate setting?

As a Purchasing Card Administrator, your main responsibilities include managing the P-Card program, reconciling transactions, monitoring compliance with company policies, and providing training to cardholders. You'll also work closely with procurement, accounts payable, and internal audit teams to review spending patterns and address any discrepancies or potential misuse. The role usually involves data analysis, preparing reports for management, and periodically updating procedures to align with best practices. This position is crucial for streamlining purchasing processes while maintaining strong financial controls.

What are the key skills and qualifications needed to thrive in the purchasing card position, and why are they important?

To thrive in a Purchasing Card (P-Card) Administrator or Coordinator role, you need strong organizational skills, attention to detail, and a solid understanding of procurement and finance principles, often supported by a degree in business or a related field. Familiarity with expense management systems, ERP software, and possibly certifications like Certified Purchasing Card Professional (CPCP) are highly beneficial. Excellent communication, problem-solving abilities, and integrity are critical soft skills for navigating policy compliance and building effective relationships with internal stakeholders. These skills are essential for ensuring accurate purchase tracking, reducing fraud risk, and optimizing organizational spending.

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Purchasing Card jobs near you
Infographic showing various Purchasing Card job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 80% Full Time, 17% Part Time, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Purchasing Card Administrator

On-site

Tuskegee University
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about Tuskegee Universityexternal

Full-time

Posted 26 days ago

Job description

Position Details
To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.
Position Information
Position Title
Purchasing Card Administrator
Status
Full Time
Job Summary
Manage the University's comprehensive Purchasing Card Program, including administration, oversight, compliance, and program enhancements. Serve as the primary liaison with the University's banking institution and maintain required program documentation.
  • Develop, implement, and maintain University purchasing card policies, procedures, guidelines, and internal controls.

Supervise the Purchasing Card Coordinator and provide direction, training, and performance oversight to assigned staff.
  • Ensure proper issuance, maintenance, suspension, cancellation, and reconciliation of purchasing cards. Review and approve purchasing card applications, account updates, credit limit increases, and other program changes.
  • Monitor purchasing card activity to ensure compliance with university policies and identify potential misuse, fraud, or unauthorized transactions.

Coordinate internal reviews, audits, and compliance assessments related to purchasing card activity. Prepare executive-level reports, spending analyses, trend analyses, and recommendations for university leadership.
  • Lead the development and delivery of purchasing card training programs for cardholders, approvers, and campus departments.
  • Maintain oversight of Merchant Category Code (MCC) restrictions and recommend adjustments based on university needs.
  • Collaborate with Procurement, Budget, Finance, Internal Audit, and external auditors to support compliance and operational effectiveness.

Recommend strategic improvements to strengthen purchasing card processes, efficiency, and risk management.
Essential Job Duties
Administer all aspects of the University Purchasing Card Program.
Review and approve requests for new cards, card replacements, account changes, and credit limit adjustments.
  • Monitor monthly purchasing card activity, spending patterns, and compliance reports.
  • Ensure timely reconciliation of purchasing card transactions and resolution of outstanding issues. Manage documentation requirements, including receipts, approvals, missing receipt affidavits, and supporting documentation.

Establish procedures to reduce purchasing card risks and strengthen internal controls.
Maintain records of cardholder agreements, training certifications, and program activities. Investigate questionable transactions and coordinate corrective actions when necessary.
Assist departments with purchasing card questions, policy interpretation, and compliance requirements.
  • Develop dashboards, reports, and presentations regarding purchasing card utilization and program performance.
  • Maintain knowledge of procurement regulations, audit standards, and best practices related to

purchasing card programs.
  • Perform other duties as assigned.

Qualifications (Education, Experience and Specialized Training)
• Bachelor's degree in business administration, Accounting, Finance, Public Administration, or a related field.
• Minimum of two (2) years of experience in procurement, accounting, finance, purchasing, or a related administrative field.
• Experience with Purchasing Card administration, travel reimbursement, or procurement operations preferred.
• Experience working within a higher education environment is preferred.
• Experience administering a university or organizational purchasing card program is preferred
• Experience using banking platforms, EFPs, procurement systems, and audit processes.
• Proficient in Microsoft Office Suite.
• Supervisory experience managing staff or coordinating departmental operations.
Physical Demands
Skills and Attributes
Strong leadership and supervisory skills.
Excellent written and verbal communication skills.
  • Ability to interpret policies, procedures, and financial regulations.
  • Strong analytical and problem-solving abilities.
  • Ability to analyze purchasing trends and financial data.
  • Knowledge of procurement practices and internal control procedures. Ability to manage multiple priorities and meet deadlines.
  • Strong attention to detail and organizational skills.

Ability to work collaboratively with university leadership, faculty, staff, and external partners. Proficiency with Microsoft Office Suite and financial/procurement systems
Posting Detail Information
Posting Number
Will this position required travel?
No
Will this position required night, weekend, and after hour work?
Sometimes
Will this positon be supported using grants or contract funding?
No
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Open Date
08/20/2026
Close Date
11/30/2026
Open Until Filled
No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:
  • Tuskegee University employment application
  • Cover Letter
  • Resume/CV
  • Recommendation letters
  • Copies of unofficial transcripts.
  • Please note that official transcripts(s) will be required upon hire

Quick Link for Internal Postings
https://tuskegee.peopleadmin.com/postings/3816

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