Purchasing Card Coordinator Jobs (NOW HIRING)

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The Senior Purchase Card Consultant is responsible for providing leadership, guidance, and technical and regulatory expertise to the Purchase Card Analysts in conducting their oversight role for the NIH Purchase Card Program.  Responsibilities also include providing support services to the NIH Agency Program Coordinator and serving as the Team Lead for the On-Site Review Method for assessing compliance to be conducted annually on 10% of the cardholders (CH) and card approving officials (CAO) as described below.

The Senior Purchase Card Consultant is responsible for assisting the NIH Agency Program Coordinator (A/OPC) in the coordination and program administration of various support activities including: revising, updating, and implementing NIH Purchase Card policies and guidelines including updating the NIH Purchase Card Supplement and Standard Operating Procedures and other NIH Purchase Card documentation; attending and assisting with coordinating and planning the monthly NIH Institute and Centers (ICs) Purchase Card Coordinator's Meetings; preparing briefing materials and presentations required by the A/OPC; assisting in special reviews and in documenting and preparing responses to the OMB, the GAO, the GSA, the DHHS, the OIG, the NIH Office of Management and Assessment, and other external and internal entities; assisting the NIH Purchase Card Program Office in developing and updating training materials in accordance with the OMB Circular A-123, Appendix B Charge Card Abuse Prevention Act; assisting with other Purchase Card training not run by the NIH Training Office such as online Refresher Purchase Card Training, Training for NIH IC Purchase Card Coordinators, and training for Card Approving Officials.

 The Senior Purchase Card Consultant assists the Senior Manager in developing the monthly report and annual report deliverables required by the NIH Purchase Card Program.

The Senior Purchase Card Consultant is responsible for conducting an annual On-Site Review on 10% of the CHs and CAOs by coordinating and implementing a detailed review of for the selected CHs and CAOs on all purchases made by the respective CH and CAO within a three (3) month period.  Briefly, the On-Site Review Method consists of the following:
The major tasks of the Senior Consultant for the On-Site Review Method are:

- Selection and Scheduling of Compliance Reviews:  Responsible for providing to NIH a proposed schedule for compliance reviews and obtaining NIH Purchase Card Program approval including any proposed travel.

- Conduct IC Entrance Conference: Responsible for contacting the IC Purchase Card Coordinator to discuss the upcoming reviews within their IC and address any known concerns with the respective IC.

- Perform the Cardholder/Card Approving Official Review:  Responsible for performing the reviews using the NIH Purchase Card Checklist and/or CAO Checklist.   Document findings of non-compliance by gathering supporting documentation while on-site from CH and/or CAO purchase card files.

- Perform Exit Briefings with Cardholder/Card Approving Official:  Responsible for performing an exit briefing with the CH/CAO to discuss preliminary findings and provide justification of proposed findings to be in final report.

- Finalized Review Report:  Responsible for preparing and submitting individual standardized letters describing all instances of non-compliance to the NIH Purchase Card Program Office for approval.  Responsible for issuing all review reports within 30 calendar days from actual review date.

- IC Debriefing:  Responsible for preparing a summary report of the findings and scheduling a briefing to include the IC Purchase Card Coordinator, Contractor and Agency Program Coordinator or COR.  Responsible for facilitating and participating in the briefing.

The Senior Purchase Card Consultant must have strong leadership, project management, analytical, compliance assessment and auditing, interpersonal, communications (verbal, written, and presentation), and organizational skills and be able to provide day-to-day planning and operational oversight to the Purchase Card Program Analysts as directed by the Senior Manager.

Must have work experience and knowledge of the FAR, HHS Acquisition Regulation (HHSAR), GSA-Government-wide SmartPay Purchase Card Program, and relevant laws, regulations and agency policies and procedures that govern the NIH Purchase Card Program.

Must demonstrate experience with compliance auditing and be certified in auditing.  

The Senior Consultant must possess at least a Bachelor's Degree with at least 8 years of consulting, management, and work experience in procurement and specifically in purchase card programs and oversight of accounting and financial practices, such as described in the the job functions of this position.  

Should have a working knowledge of the relevant Federal regulations, policies and guidelines particularly with regards to FAR, GSA, OMB, and DHHS, and also the Government Charge Card Abuse Prevention Act of 2012.

The Senior Consultant must be able to use an approved data analysis tool and comply with NIH OIT Certification and Accreditation (C&A) standards.  Significant knowledge and working experience with Microsoft word, excel, relational databases, and data mining and minipulation are required.

CORE COMPETENCIES

• Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership - ability to guide and lead colleagues on projects and initiatives
• Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication - ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation - persistent in pursuit of quality and optimal client and company solutions
• Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization - ability to manage projects and activity, and prioritize tasks

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OTHER REQUIREMENTS

• Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors
• Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility - exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom