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Purchasing Administrator Jobs (NOW HIRING)

Unifirst

Purchasing Administrator I

Longmeadow, MA

Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders. Acts as the liaison to Customer Service and Distribution.

Unifirst

Purchasing Administrator I

Longmeadow, MA

Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders. Acts as the liaison to Customer Service and Distribution.

Unifirst

Purchasing Administrator I

Longmeadow, MA · On-site

Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders. Acts as the liaison to Customer Service and Distribution.

Unifirst

Purchasing Administrator I

Longmeadow, MA · On-site

Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders. Acts as the liaison to Customer Service and Distribution.

UniFirst

Purchasing Administrator I

Longmeadow, MA · On-site

Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders. Acts as the liaison to Customer Service and Distribution.

UniFirst

Purchasing Administrator I

Longmeadow, MA

Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders. Acts as the liaison to Customer Service and Distribution.

UniFirst

Purchasing Administrator I

Longmeadow, MA · On-site

Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders. Acts as the liaison to Customer Service and Distribution.

Unifirst

Purchasing Administrator I

Longmeadow, MA

Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders. Acts as the liaison to Customer Service and Distribution.

UniFirst

Purchasing Administrator I

Longmeadow, MA · On-site

Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders. Acts as the liaison to Customer Service and Distribution.

UniFirst

Purchasing Administrator I

Longmeadow, MA · On-site

Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders. Acts as the liaison to Customer Service and Distribution.

UniFirst

Purchasing Administrator I

Longmeadow, MA · On-site

Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders. Acts as the liaison to Customer Service and Distribution.

Unifirst

Purchasing Administrator I

Longmeadow, MA · On-site

Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders. Acts as the liaison to Customer Service and Distribution.

CACI

Order Entry/Purchasing Administrator

Chantilly, VA

$49K - $100K/yr

Order Entry/Purchasing Administrator Job Category: Contracts Time Type: Full time Minimum Clearance Required to Start: None Employee Type: Regular Percentage of Travel Required: None Type of Travel:

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Purchasing Administrator information

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$15

$25

$49

How much do purchasing administrator jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for purchasing administrator in the United States is $25.36, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $27.88 per hour, depending on experience, location, and employer.

What is a purchasing administrator?

A purchasing administrator manages purchases for a company or organization. Job duties often include collecting information from different departments, determining needs, and finding suppliers. Qualifications for a purchasing administrator often include an associate or bachelor’s degree in business administration or a similar field, budgeting experience, and communication skills. Strong attention to detail and computer proficiency are necessary to be successful in this career.

What are the key skills and qualifications needed to thrive as a purchasing administrator, and why are they important?

To thrive as a Purchasing Administrator, you need strong organizational skills, attention to detail, and a background in supply chain management or business administration. Familiarity with procurement software (such as SAP or Oracle), inventory management systems, and basic accounting tools is typically required. Effective communication, negotiation, and problem-solving skills are essential soft skills that set top performers apart. These skills and qualifications ensure efficient procurement processes, cost savings, and smooth vendor relationships that support organizational success.

What are typical challenges faced by a purchasing administrator in managing supplier relationships?

Purchasing Administrators often encounter challenges such as ensuring timely delivery of goods, negotiating favorable terms, and maintaining clear communication with suppliers. Balancing cost-effectiveness with quality requirements can be difficult, especially when dealing with multiple vendors. Additionally, handling discrepancies in orders or invoicing requires strong problem-solving skills and attention to detail. Regular collaboration with internal teams like finance and inventory management is essential to address these challenges effectively.

What is the difference between Purchasing Administrator vs Purchasing Coordinator?

AspectPurchasing AdministratorPurchasing Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications like CPSMHigh school diploma; certifications are optional but beneficial
Work EnvironmentOffice setting, often in corporate or manufacturing industriesOffice environment, supporting procurement teams in various industries
Job ResponsibilitiesManaging purchase orders, maintaining records, ensuring complianceAssisting with order processing, tracking deliveries, coordinating with suppliers

Purchasing Administrators focus on managing procurement records and ensuring compliance, while Purchasing Coordinators assist with order processing and supplier communication. Both roles support procurement functions but differ in scope and responsibilities.

Is purchasing administrator a good job?

A purchasing administrator is responsible for managing procurement processes, negotiating with suppliers, and maintaining inventory levels. The role offers steady employment opportunities, requires strong organizational and communication skills, and often involves working with procurement software. Job satisfaction depends on individual preferences for administrative tasks and supply chain management.
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Purchasing Administrator jobs near you
Infographic showing various Purchasing Administrator job openings in the United States as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $52,753 per year, or $25.4 per hour.

Parts Purchasing Administrator

TransChicago Truck Group

Elmhurst, IL • On-site

$22 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

At TransChicago Truck Group, we keep the trucks and people that power our economy rolling. We're a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road. We're a family-owned, fast-growing dealership group that values curiosity, teamwork, and growth. If you're the kind of person who likes to learn by doing and see the impact of your work every day, you've found the right spot.
We're searching for a Parts Administrator for our Purchasing team who will be responsible for sourcing and securing parts for our internal inventory utilizing all available channels. This person will expedite stock orders and transfer requests, communicate order status with internal teams, and identify cross-references and substitutions when needed. They will also ensure accurate data updates in the DMS to support real-time inventory visibility and efficient parts operations. This role will be fully onsite at our Corporate Warehouse in Elmhurst.
Essential Functions & Responsibilities:
  • Process stock parts orders for warehouses at all locations, based on sales metrics, stock levels, and available manufacturer & industry data (e.g., RIMpro)
  • Create Stock transfers from Warehouse to branches as needed, based on available metrics, stock levels, and available data
  • Generate, review, and submit daily stock and customer orders per schedule and communicate with branches on issues, ETA, additional charges, etc.
  • Review all stock backorders, revising as necessary - Communicate with vendor cancelations/ship dates/ETAs
  • Review/approve orders in manufacturer inventory and ordering system (RIMpro)
  • Assist with yearly Physical Inventory Process
  • Communicate internally on order status updates through request and tracking systems
  • Provide back-up to Inventory team as needed.
  • Balance Freightliner invoices and communicate discrepancies to branch managers
  • Monitor and verify validity of any POs in Procede (ERP/DMS system) with purchase lines that can be posted per vendor website/tracking/status/adjustments
  • Verify accurate pricing/pack QTYs/ship addresses when placing orders and editing info in ERP/DMS system as appropriate
  • Monitor and respond to Parts Admin inbox
  • Other duties as assigned

Education and/or required experience:
  • High school diploma or GED or equivalent required; Bachelor's degree preferred
  • Minimum 2 years of purchasing experience
  • Must be detail oriented
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office including Excel, Word and Outlook
Compensation & Benefits:
  • Compensation: $22-25/hr. Hourly rate will be determined based on experience, competencies, certifications and education.
  • Benefits:
    • Medical Insurance
    • Vision Insurance
    • Dental Insurance
    • Life and AD&D Insurance
    • Disability Insurance
    • Flexible Spending Account (FSA)
    • 401(k) with company match
    • Paid Time Off (PTO)
    • Paid Sick Time
    • Paid Holidays
    • Additional voluntary benefits: We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance
TransChicago Truck Group is committed to a diverse and inclusive workplace. TransChicago is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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