Procurement Assistant Jobs (NOW HIRING)

Department: Procurement / Supply Chain
Location: Fabrication Management

The Procurement Assistant supports the purchasing and supply chain functions for a welding supply and steel construction operation. This role is responsible for processing purchase orders, tracking material deliveries, maintaining vendor relationships, monitoring inventory levels, and ensuring materials, tools, consumables, and equipment are available to support fabrication, construction, and field operations. The Procurement Assistant plays a critical role in maintaining accurate purchasing records, controlling costs, and coordinating timely delivery of products needed for business operations.

· Create and process purchase orders for steel products, welding consumables, tools, safety equipment, and construction materials.

· Obtain and compare vendor quotes to support cost-effective purchasing decisions.

· Monitor order status and follow up with suppliers to ensure on-time delivery.

· Assist in negotiating pricing, delivery schedules, and terms with vendors.

· Maintain purchasing records, contracts, and supplier documentation.

· Monitor inventory levels and identify replenishment needs.

· Assist with cycle counts and physical inventories.

· Coordinate with warehouse personnel to verify receipt of purchased materials.

· Investigate and resolve receiving discrepancies, shortages, and damaged shipments.

· Maintain accurate inventory and purchasing data within company systems.

· Develop and maintain professional relationships with vendors and suppliers.

· Communicate delivery schedules, order changes, and procurement requirements.

· Track supplier performance regarding quality, pricing, and delivery reliability.

· Maintain vendor files, certifications, insurance documents, and contact information.

· Coordinate inbound deliveries to support fabrication projects, retail sales, and field operations.

· Work closely with warehouse, shop, project management, and field teams to identify material needs.

· Assist with freight scheduling and delivery tracking.

· Support expediting efforts for critical materials and project-related purchases.

· Maintain procurement reports, spreadsheets, and tracking logs.

· Match purchase orders, packing slips, and invoices for accounting purposes.

· Assist with monthly purchasing and inventory reports.

· Support continuous improvement efforts within procurement and supply chain processes.

· High school diploma or equivalent.

· Associate degree in Supply Chain Management, Business Administration, Construction Management, or related field preferred.

· 1–3 years of purchasing, procurement, inventory, warehouse, or administrative experience preferred.

· Experience in construction, steel fabrication, industrial supply, manufacturing, or welding industries is highly preferred.

· Proficiency in Microsoft Office Suite, especially Excel.

· Experience with ERP, inventory, or purchasing software preferred.

· Strong organizational and time management skills.

· Ability to manage multiple priorities in a fast-paced environment.

· Understanding of purchasing and inventory control principles.

· Knowledge of welding supplies, steel products, construction materials, or industrial equipment preferred.

· Strong attention to detail and accuracy.

· Excellent communication and customer service skills.

· Ability to analyze pricing and compare vendor quotations.

· Problem-solving skills with the ability to resolve procurement issues quickly.

· Ability to work effectively with suppliers, field personnel, warehouse staff, and leadership.

· Ability to sit, stand, and walk for extended periods.

· Occasional lifting of up to 25 pounds.

· Ability to inspect inventory and materials within warehouse and yard environments.

· Ability to work in office, warehouse, fabrication, and outdoor construction-related settings.

· Purchase order accuracy

· On-time material delivery rate

· Inventory accuracy

· Cost savings achieved through sourcing efforts

· Supplier performance metrics

· Receiving discrepancy resolution time

· Internal customer satisfaction

The ideal candidate is highly organized, detail-oriented, proactive, and service-focused. They possess a strong sense of urgency, communicate effectively with vendors and internal stakeholders, and help ensure that materials are available when needed to support safe, productive, and profitable operations.

This role can serve as a career path into Procurement Specialist, Buyer, Purchasing Agent, Supply Chain Coordinator, or Procurement Manager positions.