Practice Assistant Jobs (NOW HIRING)

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Practice Assistant supports the practice management teams within the Financial Services Department by performing critical administrative and operational functions that advance the Department's business objectives. The Practice Assistant has access to highly sensitive and confidential information and therefore requires consistent exercise of exceptional judgment and discretion in handling such matters.

Essential Duties and Responsibilities:

• Provide comprehensive administrative support, including managing calendars and travel arrangements, processing check requests and expense reports, coordinating and scheduling meetings and events, and handling other administrative responsibilities as needed.

• Assist with the creation, organization, and retention of practice-related documents, such as correspondence, meeting agendas and minutes, business plans, task lists, databases, and budget and expense materials.

• Support the development, monitoring, and analysis of Department and Practice Group reports, including, but not limited to, budgets, financial performance, timekeeper hours, and personnel-related data.

• Conduct research on a broad range of topics, encompassing both internal firm matters and external issues relevant to the practice and the firm.

• Maintain confidentiality of all firm and client information.

Knowledge, Skills, and Abilities:

• Proven ability to exercise sound independent judgment, tact, and discretion in handling sensitive and confidential matters.

• Exceptional grammar, punctuation, and proofreading skills, with the ability to produce clear, accurate reports and correspondence.

• Demonstrates excellent written, verbal, and interpersonal communication skills.

• Self-starter who is comfortable managing and balancing multiple responsibilities simultaneously.

• Displays flexibility, initiative, and a consistently positive attitude.

• Possesses strong organizational skills, with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail, even under pressure.

• Able to establish, develop, and maintain effective working relationships at all levels.

• Advanced knowledge of the Microsoft Office suite, particularly Excel.

Education and/or Experience:

• Bachelor's degree or any combination of skills, training, and experience that demonstrates the ability to perform the essential duties of the position.

• Minimum one (1) year of administrative support experience.

• Minimum one (1) year of law firm experience.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com.

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.