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Onboarding Assistant Jobs (NOW HIRING)

INL Corona

Onboarding Specialist

Corona, CA · On-site

$23 - $25/hr

Remove onboarding barriers and assist candidates through the onboarding process. * Monitor onboarding timelines and completion requirements. * Hire candidates in ADP Lyric once onboarding ...

Alpine Solves

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Onboarding Specialist

Rockdale, TX · On-site

$20 - $30/hr

Schedule project orientations and assist with training coordination. * Maintain project trackers, certification records, and onboarding documentation. * Track invoices and assist with production ...

Nuuly

Nuuly HR Administrator

Raymore, MO · On-site

Sunday-Wednesday; 12:30PM-11:00PM Wednesday-Saturday; 7:30AM- 6:00PM Wednesday-Saturday; 12:30 PM-11:00PM Role Responsibilities New Hire Orientation & Onboarding * Assist with the facilitation of new ...

Nuuly

Nuuly HR Administrator

Raymore, MO · On-site

Sunday-Wednesday; 12:30PM-11:00PM Wednesday-Saturday; 7:30AM- 6:00PM Wednesday-Saturday; 12:30 PM-11:00PM Role Responsibilities New Hire Orientation & Onboarding * Assist with the facilitation of new ...

Nuuly

Nuuly HR Administrator

Raymore, MO

Sunday-Wednesday; 12:30PM-11:00PM Wednesday-Saturday; 7:30AM- 6:00PM Wednesday-Saturday; 12:30 PM-11:00PM Role Responsibilities New Hire Orientation & Onboarding * Assist with the facilitation of new ...

powercon

Onboarding Specialist

Chicago, IL · On-site

$60K - $80K/yr

We are seeking a highly motivated Onboarding Specialist to assist and support our growing team. The Onboarding Specialist will play a key role in creating a smooth and positive experience for new ...

Sentry Force Security

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Onboarding Specialist

Fairfax, VA · On-site

$20 - $22/hr

Update applicant tracking systems and onboarding spreadsheets. * Assist with background checks, employment verifications, and other pre-employment requirements. * Respond to candidate questions ...

Operation Support Inc

onsite recruiter

Bell, CA · On-site

$21 - $22/hr

Communicate with candidates and employees regarding schedules, job opportunities, and next steps. * Follow up with new hires to support retention and successful onboarding. * Assist with employee ...

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Onboarding Assistant information

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$26.5K

$44.2K

$60K

How much do onboarding assistant jobs pay per year?

As of Aug 23, 2026, the average yearly pay for onboarding assistant in the United States is $44,245.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $48,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an onboarding assistant?

To thrive as an Onboarding Assistant, you need excellent organizational skills, attention to detail, and a basic understanding of HR processes, often supported by a degree in human resources or a related field. Familiarity with HR information systems (HRIS), onboarding software, and digital document management tools is commonly required. Strong interpersonal skills, clear communication, and a customer-service mindset help create a positive experience for new hires. These skills and qualities are crucial for ensuring a smooth and efficient onboarding process, fostering employee engagement, and supporting organizational success.

What are common challenges faced by onboarding assistants, and how can they be addressed effectively?

Onboarding Assistants often face challenges such as managing multiple new hires simultaneously, ensuring all compliance documents are completed accurately, and coordinating with various departments to set up accounts and equipment. To address these, strong organizational skills and clear communication are essential. Utilizing onboarding checklists and collaborating closely with HR, IT, and management teams can help streamline the process and minimize errors, ensuring new employees have a smooth transition.

What is the difference between Onboarding Assistant vs HR Coordinator?

AspectOnboarding AssistantHR Coordinator
CredentialsHigh school diploma or equivalent; some roles may require HR certificationsBachelor's degree in HR, Business, or related field; HR certifications preferred
Work EnvironmentOffice setting, supporting new hire integrationOffice environment, handling broader HR functions including onboarding, employee relations
Employer & Industry UsageCommon in corporate, educational, healthcare sectors

The Onboarding Assistant primarily focuses on supporting new employees during their onboarding process, handling tasks like document collection and orientation. The HR Coordinator has a broader role, overseeing multiple HR functions including onboarding, employee records, and compliance. While both roles require similar credentials and work in office settings, the HR Coordinator's responsibilities are more comprehensive, making it suitable for those seeking a wider HR career path.

What does an onboarding assistant do?

An onboarding assistant helps new employees integrate into a company by preparing necessary documentation, coordinating orientation sessions, and providing support during the initial training period. They often use HR software and communication tools to ensure a smooth onboarding process and may assist with scheduling and answering new hire questions.
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Onboarding Assistant jobs near you
Infographic showing various Onboarding Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,245 per year, or $21.3 per hour.

Administrative Assistant - III (USD)

Mindlance

Manhattan, NY • On-site

Other

Posted 2 days ago

New

Job description

Executive Assistant

Client's department of Client Growth and Retention is seeking an Executive Assistant to join the team in the Client home office. This role involves providing administrative support to the department's senior leaders. General responsibilities include arranging meetings, managing calendars, making travel arrangements, handling expenses, serving as a liaison between executives and various constituents, preparing meeting materials, and performing various administrative duties and projects to support the broader team.

Manage complex calendars and meeting schedules for the department's senior leaders. Serve as a liaison between the executives and various internal and external constituents. Develop and maintain strong relationships with other Executive Assistants, including providing back-up support when necessary. Coordinate meetings and manage meeting set-up and logistics as needed, including IT requirements, room set-up, and catering (if applicable). Coordinate travel and manage travel expenses (i.e., Client corporate card). Process and reconcile monthly procurement card statements. Assist with new hire and consultant/contractor onboarding. Assist with space planning and seating arrangements for personnel in the home office. Order department supplies and manage facilities issues and requests. Manage and/or participate in special projects and ad hoc duties.

Bachelor's degree preferred. Minimum of 5 years of executive administrative support or related experience. Strong communication skills, including the ability to interface with individuals at all levels in a professional and efficient manner. Ability to multi-task and take ownership and initiative in completing assigned work. Strong attention to detail and superior organization skills. Ability to proactively anticipate needs and apply appropriate solutions. Strong computer skills, including proficiency in MS Office (Word, PowerPoint, Excel). Strong desire to learn, always seeking new ways to improve upon existing processes. Project management experience preferred.

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans

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About Mindlance

Sourced by ZipRecruiter

Mindlance is a multinational staffing and services firm based in the Greater NYC area. We have 14 offices across the United States, Canada, and India. We match talented people to Fortune 500 and Fortune 1000 companies across industries. We have been in business since 1999 and are recognized by Staffing Industry Analysts (SIA) as one of the fastest-growing U.S. staffing firms. Our rapid growth means more jobs, more projects, and more opportunities for you. Our core philosophy means that you work with an organization that truly values and recognizes you.

Industry

Recruiting and staffing services

Company size

1,001 - 5,000 Employees

Headquarters location

Union, NJ, US

Year founded

1999

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