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Onboarding Assistant Jobs (NOW HIRING)

LHH US

Onboarding Assistant | Novato

Novato, CA · On-site

$30 - $32/hr

Onboarding Assistant (Temporary) Position Summary We are seeking a detail-oriented and organized Onboarding Assistant to support the recruitment and HR team with coordinating and facilitating the ...

LHH US

Onboarding Assistant | Novato

Novato, CA · On-site

$30 - $32/hr

Onboarding Assistant (Temporary) Position Summary We are seeking a detail-oriented and organized Onboarding Assistant to support the recruitment and HR team with coordinating and facilitating the ...

Perfect Timing Personnel Services

$28 - $30/hr

HR Onboarding Assistant - Temporary - Novato - $28-$30/hour We are seeking a temporary HR Assistant to support a busy HR and Recruitment team at a local healthcare nonprofit. This role will assist ...

LHMSH LLC

Recruiting and Onboarding Assistant

Sandy, UT · On-site

$17 - $19/hr

Description We are seeking a dynamic and results-oriented Recruiting and Onboarding Assistant to join our team. This role is pivotal in maintaining our HRIS system from a recruiting and onboarding ...

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Onboarding Assistant information

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$26.5K

$44.2K

$60K

How much do onboarding assistant jobs pay per year?

As of Jul 13, 2026, the average yearly pay for onboarding assistant in the United States is $44,245.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $48,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Onboarding Assistant, and why are they important?

To thrive as an Onboarding Assistant, you need excellent organizational skills, attention to detail, and a basic understanding of HR processes, often supported by a degree in human resources or a related field. Familiarity with HR information systems (HRIS), onboarding software, and digital document management tools is commonly required. Strong interpersonal skills, clear communication, and a customer-service mindset help create a positive experience for new hires. These skills and qualities are crucial for ensuring a smooth and efficient onboarding process, fostering employee engagement, and supporting organizational success.

What jobs make $3,000 a day?

High-paying jobs that can earn $3,000 a day typically include specialized roles such as surgeons, anesthesiologists, corporate lawyers, and senior executives. These positions often require advanced education, extensive experience, and sometimes certification or licensing, and they may involve high-stakes environments or significant responsibilities.

What is the difference between Onboarding Assistant vs HR Coordinator?

AspectOnboarding AssistantHR Coordinator
CredentialsHigh school diploma or equivalent; some roles may require HR certificationsBachelor's degree in HR, Business, or related field; HR certifications preferred
Work EnvironmentOffice setting, supporting new hire integrationOffice environment, handling broader HR functions including onboarding, employee relations
Employer & Industry UsageCommon in corporate, educational, healthcare sectors

The Onboarding Assistant primarily focuses on supporting new employees during their onboarding process, handling tasks like document collection and orientation. The HR Coordinator has a broader role, overseeing multiple HR functions including onboarding, employee records, and compliance. While both roles require similar credentials and work in office settings, the HR Coordinator's responsibilities are more comprehensive, making it suitable for those seeking a wider HR career path.

What are the 5 C's of onboarding?

The 5 C's of onboarding are Clarity, Connection, Culture, Compliance, and Check-ins. These elements help new employees understand their role, integrate into the team, and adapt to the company's environment effectively. For onboarding assistants, focusing on these areas ensures a smooth transition for new hires and supports their engagement and retention.

What are common challenges faced by Onboarding Assistants, and how can they be addressed effectively?

Onboarding Assistants often face challenges such as managing multiple new hires simultaneously, ensuring all compliance documents are completed accurately, and coordinating with various departments to set up accounts and equipment. To address these, strong organizational skills and clear communication are essential. Utilizing onboarding checklists and collaborating closely with HR, IT, and management teams can help streamline the process and minimize errors, ensuring new employees have a smooth transition.

What does an onboarding assistant do?

An onboarding assistant helps new employees integrate into a company by preparing necessary documentation, coordinating orientation sessions, and providing support during the initial employment period. They often use HR software and communication tools to ensure a smooth onboarding process. The role requires strong organizational and communication skills.
More about Onboarding Assistant jobs
What cities are hiring for Onboarding Assistant jobs? Cities with the most Onboarding Assistant job openings:
What are the most commonly searched types of Onboarding jobs? The most popular types of Onboarding jobs are:
What states have the most Onboarding Assistant jobs? States with the most job openings for Onboarding Assistant jobs include:
What job categories do people searching Onboarding Assistant jobs look for? The top searched job categories for Onboarding Assistant jobs are:
Onboarding Assistant jobs near you
Infographic showing various Onboarding Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $44,245 per year, or $21.3 per hour.

Onboarding Assistant | Novato

LHH US

Novato, CA • On-site

$30 - $32/hr

Temporary

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

Job description

Onboarding Assistant (Temporary)
Position Summary
We are seeking a detail-oriented and organized Onboarding Assistant to support the recruitment and HR team with coordinating and facilitating the onboarding process for new hires. This role will serve as a key point of contact for candidates, hiring managers, and internal stakeholders to ensure a smooth, timely, and positive onboarding experience from offer acceptance through successful onboarding completion.
The ideal candidate thrives in a fast-paced environment, possesses strong communication and follow-up skills, and can effectively manage multiple priorities while maintaining accuracy and compliance.
Location: Novato, CA
Work Type: Ongoing Contract, Fully Onsite
Pay: $30 - $32, depending on experience
Schedule: Monday to Friday, 8 am to 4:30 pm
Key Responsibilities
  • Support recruiters with onboarding activities for new hires and workforce transitions.
  • Maintain ongoing communication with candidates, recruiters, hiring managers, and internal stakeholders to ensure timely completion of hiring requirements.
  • Review and monitor onboarding documentation, including employment applications, background screenings, immigration documents, pre-employment health requirements, immunizations, and related hiring paperwork.
  • Coordinate onboarding logistics and serve as a primary point of contact for candidate questions and follow-up communication.
  • Manage and maintain candidate and onboarding records within the iCIMS Applicant Tracking System (ATS).
  • Process background checks and collect required onboarding documentation.
  • Generate and maintain weekly onboarding reports for leadership and management review.
  • Ensure compliance with required certifications, licenses, and position-specific onboarding requirements.
  • Assist new hires with post-employment requirements, including physicals and immunization follow-up.
  • Provide regular onboarding status updates to hiring managers and key stakeholders.
  • Track and process volunteer and intern applications and coordinate onboarding activities as needed.
  • Evaluate current onboarding processes and identify opportunities to improve workflows and increase efficiency.
  • Collect feedback from new hires to improve onboarding procedures and enhance the employee experience.
  • Build collaborative relationships with hiring managers, HR partners, and internal teams to create a consistent and standardized onboarding process.
Qualifications
  • 3+ years of experience in onboarding, recruiting coordination, HR administration, or related support functions preferred.
  • Experience supporting high-volume onboarding or recruiting activities strongly preferred.
  • Familiarity with Applicant Tracking Systems (ATS), preferably iCIMS.
  • Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
  • Excellent verbal and written communication skills.
  • Strong attention to detail and ability to handle confidential information appropriately.
  • Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.
  • Ability to work independently and collaboratively within a team environment.
Preferred Skills
  • Knowledge of onboarding compliance requirements and employment documentation processes.
  • Process improvement mindset with the ability to identify efficiencies and streamline workflows.
  • Customer service-oriented approach with strong interpersonal skills.
Benefits: Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Pay Details: $30.00 to $32.00 per hour
Search managed by: Kenneth Agojo
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.