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Office Operations Associate Jobs (NOW HIRING)

JCW Group

RIA Operations Associate

Tampa, FL

The Operations Associate will play a key role in supporting the firm's day-to-day operations ... Support day-to-day office operations and help maintain an efficient, organized work environment ...

Loop

Customer Operations Associate

Chicago, IL

$60K - $65K/yr

Customer Operations Associate Chicago, IL Loop is a domain-specific AI company specialized in ... Their solutions support enterprise shippers in modernizing back-office operations and uncovering ...

Aston Carter

Payment Operations Associate

Norwalk, CT · On-site

Payment Operations Associate The Payment Operations Associate supports day-to-day customer payment servicing and back-office operations, ensuring accurate processing of payments, schedules, and ...

Aston Carter

Payment Operations Associate

Norwalk, CT · On-site

$22 - $24/hr

Payment Operations Associate The Payment Operations Associate supports day-to-day customer payment servicing and back-office operations, ensuring accurate processing of payments, schedules, and ...

Authentic

People Operations Associate

Dayton, OH · Hybrid

$60K - $70K/yr

We're hiring a People Operations Associate to be the on-the-ground HR partner for our Dayton office and the operational backbone of our people function. You'll handle the day-to-day work that keeps ...

Loop

Customer Operations Associate

Chicago, IL

$60K - $65K/yr

Their solutions support enterprise shippers in modernizing back-office operations and uncovering ... The Customer Operations Associate is directly responsible for driving automation, optimizing ...

Loop

Customer Operations Associate

Chicago, IL · On-site

$60K - $65K/yr

Their solutions support enterprise shippers in modernizing back-office operations and uncovering ... The Customer Operations Associate is directly responsible for driving automation, optimizing ...

Mozaic,

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OPERATIONS ASSOCIATE

Beverly Hills, CA · On-site

$65K/yr

OPERATIONS ASSOCIATE Mozaic, LLC (www.mozaic-llc.com) is an independent, privately-owned investment ... This is a full-time, in-office position located in Beverly Hills. CANDIDATE REQUIREMENTS Must be a ...

Mozaic,

Be Seen First

OPERATIONS ASSOCIATE

Beverly Hills, CA · On-site

$65K/yr

OPERATIONS ASSOCIATE Mozaic, LLC (www.mozaic-llc.com) is an independent, privately-owned investment ... This is a full-time, in-office position located in Beverly Hills. CANDIDATE REQUIREMENTS Must be a ...

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Office Operations Associate information

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$53

How much do office operations associate jobs pay per hour?

As of Jun 14, 2026, the average hourly pay for office operations associate in the United States is $26.24, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $30.29 per hour, depending on experience, location, and employer.

What is the difference between Office Operations Associate vs Administrative Assistant?

AspectOffice Operations AssociateAdministrative Assistant
Primary FocusManaging office processes, logistics, and operational workflowsProviding administrative support, scheduling, and correspondence
Required SkillsOrganizational skills, process management, basic tech proficiencyCommunication, scheduling, document handling
Work EnvironmentOffice settings, often involved in cross-departmental tasksFront desk, executive offices, general administrative roles
Common EmployersCorporations, startups, non-profitsBusinesses, government agencies, educational institutions

The Office Operations Associate typically handles office logistics and process management, focusing on operational efficiency. In contrast, the Administrative Assistant primarily provides clerical support and handles communication tasks. Both roles are essential in maintaining smooth office functions but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as an Office Operations Associate, and why are they important?

To thrive as an Office Operations Associate, you need organization skills, attention to detail, and a solid understanding of office procedures, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and basic office equipment is typically required. Strong communication, time management, and problem-solving abilities help individuals excel in coordinating tasks and supporting team efficiency. These skills ensure smooth daily operations, effective support for staff, and a well-managed office environment.

What are some common challenges faced by Office Operations Associates and how can they be managed effectively?

Office Operations Associates often handle a wide range of tasks, from managing supplies and coordinating schedules to supporting team logistics. A common challenge is prioritizing urgent requests while maintaining routine operations. Effective time management, clear communication, and proactive problem-solving are key to staying organized. Building strong relationships with team members and being adaptable to shifting needs can also help ensure smooth office functioning.

What are Office Operations Associates?

Office Operations Associates are professionals responsible for ensuring the smooth and efficient functioning of an office environment. Their duties typically include administrative support, managing office supplies, coordinating meetings, handling correspondence, and assisting with facility management. They act as a point of contact for staff and visitors, help maintain office organization, and support various operational tasks to improve workplace productivity. Their role is essential in creating a well-organized and productive work environment.
What cities are hiring for Office Operations Associate jobs? Cities with the most Office Operations Associate job openings:
What are the most commonly searched types of Office Operations jobs? The most popular types of Office Operations jobs are:
What states have the most Office Operations Associate jobs? States with the most job openings for Office Operations Associate jobs include:
Office Operations Associate jobs near you

RIA Operations Associate

JCW Group

Tampa, FL

Other

Posted 4 days ago

Job description

Our client, a rapidly growing Registered Investment Advisor (RIA) in the Tampa Bay area, is seeking a highly organized and proactive Operations Associate to join their team. This is a unique opportunity for an operations-minded professional to gain broad exposure to the inner workings of a growing wealth management firm while working directly alongside the Chief Operating Officer.

The Operations Associate will play a key role in supporting the firm's day-to-day operations, helping drive organizational efficiency, supporting compliance initiatives, coordinating administrative functions, and contributing to the infrastructure needed to support continued growth. This position offers exceptional visibility across all aspects of the business and is ideal for someone looking to build a long-term career in RIA operations and management.

Key Responsibilities

  • Partner directly with the COO on a wide range of operational, administrative, and strategic initiatives.
  • Support day-to-day office operations and help maintain an efficient, organized work environment.
  • Assist with firm compliance processes, regulatory filings, audits, and documentation management.
  • Coordinate vendor relationships, office services, technology providers, and operational resources.
  • Manage administrative workflows, internal processes, and operational projects across the firm.
  • Assist with onboarding new employees and maintaining operational procedures and documentation.
  • Support business continuity, recordkeeping, and operational risk management initiatives.
  • Help monitor and improve operational processes to enhance efficiency and scalability.
  • Coordinate meetings, manage schedules, and assist with internal communications and special projects.
  • Collaborate with advisors, client service professionals, and leadership to support firm-wide initiatives.
  • Provide general administrative and operational support as needed in a fast-paced, growth-oriented environment.

Qualifications

  • Bachelor's degree preferred but not required.
  • 3+ years of experience within a Registered Investment Advisor (RIA), investment management firm, financial services organization, or related professional services environment.
  • Experience in an operations, office management, administrative assistant, executive assistant, client service, or similar support role.
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication abilities.
  • Ability to manage multiple priorities and adapt to changing business needs.
  • Self-starter with a willingness to take ownership and learn new areas of the business.
  • Strong proficiency with Microsoft Office Suite and business productivity tools.


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