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Assistant Office Operations Jobs (NOW HIRING)

Addison Group

Assistant Office Manager

Chicago, IL · On-site

$70K - $85K/yr

Key Responsibilities: • Support daily office operations and administrative workflows across the firm • Assist with maintaining office procedures, policies, and operational standards • ...

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Assistant Office Operations information

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How much do assistant office operations jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for assistant office operations in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $22.36 per hour, depending on experience, location, and employer.

What is the difference between Assistant Office Operations vs Administrative Assistant?

AspectAssistant Office OperationsAdministrative Assistant
Primary RoleSupports office functions, manages operations, coordinates workflowsProvides administrative support, handles correspondence, schedules appointments
Required SkillsOrganizational skills, basic project management, communicationCommunication, organization, data entry, scheduling
Work EnvironmentOffice setting, cross-departmental interactionsOffice environment, front desk, executive support
Common CertificationsNone required, but certifications in office management helpfulNone required, administrative training beneficial

While both roles support office functions, Assistant Office Operations focuses on managing overall office workflows and operations, often involving coordination across departments. Administrative Assistants primarily handle clerical tasks and direct support to executives or teams. The roles overlap in skills like organization and communication but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as an Assistant Office Operations, and why are they important?

To thrive as an Assistant Office Operations, you generally need strong organizational, multitasking, and administrative skills, often supported by a diploma or associate degree. Familiarity with office management software like Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Excellent communication, problem-solving, and attention to detail are valuable soft skills that enhance efficiency and teamwork. These skills and qualities are crucial for ensuring smooth daily operations, supporting staff, and maintaining a productive office environment.

What are Assistant Office Operations?

Assistant Office Operations professionals are responsible for supporting the daily administrative and organizational functions within an office. Their duties often include managing schedules, handling correspondence, coordinating meetings, maintaining office supplies, and assisting with basic bookkeeping or data entry tasks. They play a key role in ensuring the office runs smoothly by providing support to both staff and management. This role typically requires strong organizational skills, attention to detail, and proficiency with office software.

What are some common challenges faced by Assistant Office Operations professionals, and how can they be managed effectively?

Assistant Office Operations professionals often juggle multiple tasks simultaneously, such as managing schedules, coordinating meetings, and handling administrative requests from various departments. This can lead to challenges in prioritization and time management. Establishing clear communication with team members and supervisors, using digital tools to track tasks, and proactively seeking clarification on urgent assignments can help manage these challenges. Additionally, building strong organizational habits and maintaining flexibility are key to adapting to changing office needs.
What cities are hiring for Assistant Office Operations jobs? Cities with the most Assistant Office Operations job openings:
What are the most commonly searched types of Office Operations jobs? The most popular types of Office Operations jobs are:
What states have the most Assistant Office Operations jobs? States with the most job openings for Assistant Office Operations jobs include:
Assistant Office Operations jobs near you
Infographic showing various Assistant Office Operations job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,222 per year, or $19.8 per hour.

Executive Assistant / Office Operations Coordinator

Evolve Talent Partners

San Francisco, CA

Full-time

Posted 9 days ago

Job description

Executive Assistant / Office Operations Coordinator

About the Opportunity

Our client, a highly respected investment management and advisory firm, is seeking a polished, service-oriented Executive Assistant to support senior leadership and help oversee day-to-day office operations in San Francisco.

This is a highly visible role that combines executive support, office management, reception, event coordination, vendor management, and workplace operations. The ideal candidate thrives in a fast-paced professional environment, enjoys wearing multiple hats, and takes pride in delivering an exceptional experience for colleagues, clients, and visitors.

This is a full-time, onsite position based in the San Francisco Presidio.

Key Responsibilities

Executive Support

  • Manage complex calendars, meetings, and scheduling for senior leadership
  • Coordinate domestic and international travel arrangements and prepare expense reports
  • Draft, edit, and prepare correspondence, presentations, and business documents
  • Serve as a primary point of contact for internal and external stakeholders
  • Anticipate executive needs and proactively provide administrative support
  • Assist team members with special projects and operational initiatives

Office Operations & Reception

  • Greet clients, guests, and visitors while maintaining a professional front-office presence
  • Answer and direct incoming calls
  • Ensure conference rooms, reception areas, and shared spaces are organized and presentation-ready
  • Support meeting logistics, conference calls, and presentation technology setup
  • Coordinate incoming and outgoing mail, packages, and deliveries
  • Manage office supplies, inventory, and vendor relationships

Events & Hospitality

  • Coordinate internal meetings, client events, and office gatherings
  • Manage catering orders and food service logistics
  • Maintain kitchen and shared workplace amenities
  • Assist with event planning, setup, and execution, including occasional evening events

CRM & Administrative Support

  • Maintain accurate contact records and activity tracking within CRM systems
  • Update meeting notes, business development activities, and event information
  • Support reporting, dashboards, and administrative processes as needed

Qualifications

  • 2+ years of executive assistant, office manager, administrative, or related experience
  • Bachelor's degree preferred
  • Exceptional customer service and interpersonal skills
  • Strong organizational abilities with outstanding attention to detail
  • Ability to manage multiple priorities and meet deadlines
  • Excellent written and verbal communication skills
  • High level of professionalism, discretion, and judgment when handling confidential information
  • Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
  • Experience with CRM platforms such as Salesforce is a plus
  • Ability to work onsite in San Francisco

What Makes This Opportunity Attractive

  • Exposure to senior leadership and decision-makers
  • Broad, visible role with significant responsibility and variety
  • Collaborative, professional work environment
  • Opportunity to make a meaningful impact on office culture and operations
  • Stable and respected organization with a strong commitment to client service