Assistant Office Operations Jobs in Colorado (NOW HIRING)

Executive Support 

• Manage complex calendars, scheduling priorities, and meeting logistics across internal and external stakeholders. 
• Coordinate domestic and international travel arrangements, including itineraries, transportation, accommodations, and travel documentation. 
• Prepare and edit presentations, reports, correspondence, and other executive-facing materials with a high degree of accuracy and professionalism. 
• Monitor and track action items, deliverables, and deadlines, ensuring timely follow-up and completion. 
• Anticipate executive needs by proactively preparing meeting materials, briefing documents, and relevant background information. 
• Serve as a trusted partner to leaders by helping prioritize commitments and optimize time management. 

Operational & Administrative Support 

• Act as a primary point of contact for internal teams, external partners, and key stakeholders, ensuring professional and timely communication. 
• Coordinate cross-functional meetings and activities, managing scheduling conflicts and logistical requirements. 
• Support operational projects through research, information gathering, documentation, and coordination of deliverables. 
• Maintain organized records, documents, and confidential information in accordance with company standards. 

Meeting & Event Coordination 

• Lead planning and logistics for meetings, leadership sessions, team events, and onsite activities. 
• Develop agendas, assemble presentation materials, and distribute pre-read content to participants. 
• Capture meeting outcomes, key decisions, and action items, ensuring follow-up and accountability. 
• Coordinate meeting logistics including conference rooms, technology support, catering, and attendee communications. 

Confidentiality & Professionalism 

• Handle highly confidential and sensitive business information with discretion, sound judgment, and professionalism. 
• Demonstrate a high level of integrity in all communications and interactions with executives, employees, customers, and external partners. 
• Represent leaders and the organization professionally while maintaining strong relationships across all levels of the business.

Office Operations & Facilities Management 

• Maintain office readiness by managing inventory and replenishment of kitchen, office, and workplace supplies. 
• Coordinate purchasing and ordering of office supplies, amenities, and other workplace necessities while monitoring inventory levels. 
• Serve as the onsite liaison for building management, maintenance providers, and external vendors, ensuring timely resolution of facility-related needs. 
• Manage office service requests, seating assignments, workspace changes, and other workplace operations through ServiceNow and related systems. 
• Monitor workplace conditions and proactively identify opportunities to improve the employee and visitor experience. 

Workplace Experience & Guest Services 

• Serve as the first point of contact for executive visitors, customers, and external guests, providing a professional and welcoming onsite experience. 
• Coordinate visitor logistics, meeting room readiness, and associated support to ensure a seamless guest experience. 
• Partner with internal stakeholders to support onsite meetings, leadership visits, and special events. 
• Provide onsite support for executive meetings, board meetings, leadership sessions, and other high-priority business events. 
• Maintain flexibility to work onsite outside of standard hybrid schedules when business needs require in-person support. 
• Assist with workplace initiatives, office projects, and operational improvements that enhance the effectiveness of the office environment. 
• Support ad hoc office management responsibilities and special projects as assigned. 

• 3-5+ years of experience in an Executive Assistant, Office Manager, Administrative Business Partner, or related administrative support role.  
• Experience supporting VP-level leaders or above in a corporate, fast-paced, or high-growth environment.  
• Demonstrated ability to manage complex calendars, coordinate travel, and support executive-level meetings and events.  
• Experience coordinating office operations, workplace services, facilities requests, vendor relationships, or onsite office support activities.  
• Strong organizational, prioritization, and time management skills with exceptional attention to detail.  
• Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization.  
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint; experience with ServiceNow or similar workplace management systems preferred.  
• Ability to manage multiple priorities independently, exercise sound judgment, and adapt to changing business needs.  
• Proven ability to handle sensitive and confidential information with discretion, professionalism, and integrity.  
• Ability to provide onsite support for executive meetings, board meetings, and workplace operations as business needs require. 

• Experience supporting multiple leaders or a leadership team. 
• Experience planning onsite meetings, executive visits, town halls, or employee events. 
• Experience working with facilities teams, property management, or workplace service vendors. 
• Bachelor's degree or equivalent combination of education and experience. 
• Experience in data centers, technology, or similar industries. 

Annualized salary range offered for this position is estimated to be $75,000 - $85,000. However, the actual pay range depends on each candidate's experience, location, and qualifications.

Discretionary annual bonus, based on personal and company performance.