ZipRecruiter

Log In

1

Assistant Office Operations Jobs in Tennessee (NOW HIRING)

Wilsonbank

Assistant Office Manager

Smyrna, TN · On-site

Assistant Office Manager Location: Smyrna, TN If you're looking for a career where purpose meets ... Work with the Office Manager on overall operations and management of the bank office * Assume ...

Addison Group

Operations Assistant

Nashville, TN · On-site

$22 - $25/hr

This role supports a fast-paced office environment and plays a key part in ensuring day-to-day operations run efficiently. The Operations Assistant is a hands-on role responsible for supporting ...

Topgolf

Assistant Office Admin

Nashville, TN · On-site

$17.50 - $23.50/hr

Job Responsibilities Assist in managing and organizing office operations and procedures. Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel. Maintain ...

Topgolf

Assistant Office Admin

Nashville, TN · On-site

$17.50 - $23.50/hr

Job Responsibilities * Assist in managing and organizing office operations and procedures. * Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel. * Maintain ...

next page

Showing results 1-20

All JobsOffice Operations JobsAssistant Office Operations JobsAssistant Office Operations Jobs in Tennessee

Assistant Office Operations information

What is an assistant office operations?

Assistant Office Operations professionals are responsible for supporting the daily administrative and organizational functions within an office. Their duties often include managing schedules, handling correspondence, coordinating meetings, maintaining office supplies, and assisting with basic bookkeeping or data entry tasks. They play a key role in ensuring the office runs smoothly by providing support to both staff and management. This role typically requires strong organizational skills, attention to detail, and proficiency with office software.

What are the key skills and qualifications needed to thrive as an assistant office operations, and why are they important?

To thrive as an Assistant Office Operations, you generally need strong organizational, multitasking, and administrative skills, often supported by a diploma or associate degree. Familiarity with office management software like Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Excellent communication, problem-solving, and attention to detail are valuable soft skills that enhance efficiency and teamwork. These skills and qualities are crucial for ensuring smooth daily operations, supporting staff, and maintaining a productive office environment.

What are some common challenges faced by assistant office operations professionals, and how can they be managed effectively?

Assistant Office Operations professionals often juggle multiple tasks simultaneously, such as managing schedules, coordinating meetings, and handling administrative requests from various departments. This can lead to challenges in prioritization and time management. Establishing clear communication with team members and supervisors, using digital tools to track tasks, and proactively seeking clarification on urgent assignments can help manage these challenges. Additionally, building strong organizational habits and maintaining flexibility are key to adapting to changing office needs.

What is the difference between Assistant Office Operations vs Administrative Assistant?

AspectAssistant Office OperationsAdministrative Assistant
Primary RoleSupports office functions, manages operations, coordinates workflowsProvides administrative support, handles correspondence, schedules appointments
Required SkillsOrganizational skills, basic project management, communicationCommunication, organization, data entry, scheduling
Work EnvironmentOffice setting, cross-departmental interactionsOffice environment, front desk, executive support
Common CertificationsNone required, but certifications in office management helpfulNone required, administrative training beneficial

While both roles support office functions, Assistant Office Operations focuses on managing overall office workflows and operations, often involving coordination across departments. Administrative Assistants primarily handle clerical tasks and direct support to executives or teams. The roles overlap in skills like organization and communication but differ in scope and responsibilities.

How much is an assistant office operations' salary?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with specialized skills can earn higher wages. Benefits and work environment also influence overall compensation.

What does an assistant office operations get paid?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Skills in office management software and organizational tasks are often required.

What are the most commonly searched types of Office Operations jobs in Tennessee?

The most popular types of Office Operations jobs in Tennessee are:

What cities in Tennessee are hiring for Assistant Office Operations jobs?

Cities in Tennessee with the most Assistant Office Operations job openings:

Assistant Office Operations jobs near you

Assistant Office Manager

Smyrna, TN • On-site

Wilsonbank
See more jobs at Wilsonbankexternal

Full-time

Posted 24 days ago

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.

Assistant Office Manager

Location: Smyrna, TN

If you're looking for a career where purpose meets opportunity, and where your contributions truly make a difference, Wilson Bank & Trust is the place for you.

ABOUT US

Working at Wilson Bank & Trust means joining a purpose-driven organization where community impact and professional growth go hand in hand. The commitment to serving communities is matched by dedication to supporting employees-through recognition, rewards, and opportunities to grow. Inside our walls, you'll find a workplace that reflects the same trusted reputation we've built since the beginning. Collaboration and servant leadership are at the heart of everything we do, creating an environment where talent is valued and service is elevated. Your voice matters here-feedback drives decisions on workplace flexibility, transparency, and strategic priorities.

ABOUT THE POSITION

Be the Face of Our Legacy

Imagine starting your day in one of our 32 office locations, greeting neighbors who soon become more than customers-they become part of your story. In a Retail role, you're the trusted face of Wilson Bank & Trust, building relationships that last for generations. You'll know the "regulars" by name, and they'll know you as "their banker", the person they turn to for life's most important financial decisions. Over time, your career grows alongside theirs-you'll teach the next generation of bankers while still cheering on the families you've served for years. This isn't just a job; it's a chance to become a cornerstone in your community and a lifelong partner in people's financial journeys.

Position Summary

The Assistant Office Manager I works closely with the Office Manager on overall operations and management of the bank office. This position develops team members to deliver an exceptional customer experience while complying with regulations, policies, and procedures. The Assistant Office Manager I assists in attaining internal performance objectives for office volume, sales and service goals and internal audit rating. This position utilizes sales and service strategies to retain existing relationships and enable growth of new relationships. The Assistant Office Manager I reports to the Office Manager and provides excellent service and support to team members and customers while demonstrating the Company's values and supporting the mission.

Position Duties & Responsibilities

  • Work with the Office Manager on overall operations and management of the bank office
  • Assume responsibility for the bank office in the absence of the Office Manager
  • Responsible for maintaining deposit operations and compliance with regulations, policies and procedures
  • Serve as point of contact for team members regarding deposit products, deposit software, regulations, policies and procedures for consumer and business deposit accounts
  • Perform Customer Service Representative and Personal Banker duties based on staffing and customer demand
  • Assist customers in use of online banking and mobile applications utilizing various electronic delivery channels
  • Assist in attaining internal performance objectives for office volume, sales and service goals and internal audit rating
  • Create and lead office sales and service efforts in order to reach performance goals. Coach and counsel sales efforts of team members.
  • Develop team members to deliver an exceptional customer experience while complying with regulations, policies, and procedures
  • Conduct performance appraisals for deposit team members providing feedback and coaching as needed
  • Facilitate resolution of deposit, including red flag, exceptions for the bank office
  • Assist team members with complex or escalated customer issues or concerns
  • Utilize sales and service strategies to retain existing relationships and enable growth of new relationships. Actively participates in follow-up strategies.
  • Collaborate with Office Manager to conduct retention and business development calls on existing and potential new clients
  • Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional associations
  • Adhere to compliance with all federal bank regulations and laws, including those for consumer protection and the Bank Secrecy Act/Anti-Money Laundering Program
  • Attend training as requested
  • Participate in outside community activities as required
  • Perform other duties as assigned

Required Qualifications

  • High School diploma or GED
  • 1 year of retail banking experience
  • 1 year of management or supervisory experience preferred
  • Proficiency in Microsoft Office Suite and other standard software applications
  • Ability to serve a heavy workflow of customers in a courteous and professional manner
  • Ability to build relationships with customers and internal teammates
  • Basic organization and time management skills
  • Ability to develop and maintain knowledge of Bank products, services, policies, procedures, and systems
  • Maintain a professional demeanor at all times
  • Ability to work on multiple projects simultaneously while accomplishing daily tasks
  • Effective verbal and written communication skills
  • Excellent interpersonal skills
  • Critical thinking and problem-solving skills
  • High standards for integrity, honesty, professionalism, and work ethic
  • Commitment to service excellence
  • Ability to work independently while demonstrating excellent organization and follow through
  • Demonstrate flexible and efficient time management and ability to prioritize workload
  • Ability and willingness to work with purpose and a strong sense of urgency
  • Self-motivated, positive, and enthusiastic
  • Self-starter with a strong desire to exceed expectations and capable of supporting a team
  • Maintain confidentiality discretion
  • Ability to effectively work in collaboration with others to achieve business objectives
  • Ability to work Saturdays on a rotating basis
  • Participation in community events and in school banking program are required, as are public speaking, working extended hours as needed
  • Willing to grow and be challenged

COMPREHENSIVE BENEFITS & RECOGNITION
We believe success should be acknowledged and celebrated. That's why we offer an all-inclusive total compensation package, including generous ATO, personal days, sick time, along with unique offerings such as the ability to combine accrued time with short-term disability for 100% pay, and more. Our Employee Assistance Program and Employee Care Fund provide additional support when you need it most. We celebrate achievements through peer-nominated award ceremonies and an interactive digital rewards platform, ensuring employees' contributions are recognized companywide.

GROW WITH US

"Grow With Us" is more than a slogan-it's an invitation. Whether partnering with local schools to teach the next generation hands-on financial life lessons through School Bank, exploring diverse career paths through our Banker Academy Program, or investing in yourself through our Employee Stock Purchase program, you'll find opportunities tailored to your interests and ambitions while working for WBT. We invest heavily in development through mentorships, workshops, banking schools, and certifications because when our people grow, our customers thrive.

Apply