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Assistant Office Operations Jobs in Tennessee (NOW HIRING)

Affordable Care

Front Office Assistant

Nashville, TN · On-site

$15.25 - $20/hr

Support office operations by preparing reports and administrative paperwork. * Maintain a clean, organized, and welcoming reception area. * Assist the clinical team with chairside support when needed.

Alphabe Insight Inc

Office Clerk

Nashville, TN · On-site

$40K - $44K/yr

Responsibilities * Assist with daily office and administrative activities. * Support customer and ... Support team members with routine operational tasks. * Collaborate with the team to support ...

Limitless East Marketing

Office Clerk

Nashville, TN

$40K - $44K/yr

Responsibilities * Assist with daily office and administrative activities. * Support customer and ... Support team members with routine operational tasks. * Collaborate with the team to support ...

Womble Bond Dickinson

Office Manager

Nashville, TN · On-site

Operational Support & Compliance * Uphold firm values of integrity, client service, and respect for ... Monitor office expenses and assist with budget tracking. * Maintain staffing schedules and ...

Soni Resources

Office Administrator

Nashville, TN · On-site

$55K/yr

Conduct background checks and create employee personnel files. * Assist employees with HR-related questions and administrative requests. Office Administration * Manage daily office operations and ...

MANQ LLC

Be Seen First

Executive Assistant

Nashville, TN · On-site

$20 - $30/hr

We are seeking a highly organized, dependable, and proactive Executive Assistant / Operations ... Previous Executive Assistant, Administrative Assistant, Office Manager, or Business Coordinator ...

Tovli

Office Manager

Chattanooga, TN · On-site

Oversee daily office operations, including front desk management, multi-line phone systems, filing ... * Assist with budgeting, bookkeeping, and expense tracking to ensure financial accuracy and ...

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Assistant Office Operations information

What is an assistant office operations?

Assistant Office Operations professionals are responsible for supporting the daily administrative and organizational functions within an office. Their duties often include managing schedules, handling correspondence, coordinating meetings, maintaining office supplies, and assisting with basic bookkeeping or data entry tasks. They play a key role in ensuring the office runs smoothly by providing support to both staff and management. This role typically requires strong organizational skills, attention to detail, and proficiency with office software.

What are the key skills and qualifications needed to thrive as an assistant office operations, and why are they important?

To thrive as an Assistant Office Operations, you generally need strong organizational, multitasking, and administrative skills, often supported by a diploma or associate degree. Familiarity with office management software like Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Excellent communication, problem-solving, and attention to detail are valuable soft skills that enhance efficiency and teamwork. These skills and qualities are crucial for ensuring smooth daily operations, supporting staff, and maintaining a productive office environment.

What are some common challenges faced by assistant office operations professionals, and how can they be managed effectively?

Assistant Office Operations professionals often juggle multiple tasks simultaneously, such as managing schedules, coordinating meetings, and handling administrative requests from various departments. This can lead to challenges in prioritization and time management. Establishing clear communication with team members and supervisors, using digital tools to track tasks, and proactively seeking clarification on urgent assignments can help manage these challenges. Additionally, building strong organizational habits and maintaining flexibility are key to adapting to changing office needs.

What is the difference between Assistant Office Operations vs Administrative Assistant?

AspectAssistant Office OperationsAdministrative Assistant
Primary RoleSupports office functions, manages operations, coordinates workflowsProvides administrative support, handles correspondence, schedules appointments
Required SkillsOrganizational skills, basic project management, communicationCommunication, organization, data entry, scheduling
Work EnvironmentOffice setting, cross-departmental interactionsOffice environment, front desk, executive support
Common CertificationsNone required, but certifications in office management helpfulNone required, administrative training beneficial

While both roles support office functions, Assistant Office Operations focuses on managing overall office workflows and operations, often involving coordination across departments. Administrative Assistants primarily handle clerical tasks and direct support to executives or teams. The roles overlap in skills like organization and communication but differ in scope and responsibilities.

How much is an assistant office operations' salary?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with specialized skills can earn higher wages. Benefits and work environment also influence overall compensation.

What does an assistant office operations get paid?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Skills in office management software and organizational tasks are often required.

What are the most commonly searched types of Office Operations jobs in Tennessee?

The most popular types of Office Operations jobs in Tennessee are:

What cities in Tennessee are hiring for Assistant Office Operations jobs?

Cities in Tennessee with the most Assistant Office Operations job openings:

Assistant Office Operations jobs near you

Front Office Assistant

Affordable Care

Nashville, TN • On-site

$15.25 - $20/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

Join Affordable Dentures & Implants and Help Create Healthy, Confident Smiles!

Are you an experienced Dental Front Office Professional who enjoys helping patients and thrives in a fast-paced dental practice? Affordable Dentures & Implants is seeking a friendly, organized, and customer-focused Dental Front Desk Coordinator to be the first point of contact for our patients.

In this role, you'll play a vital part in creating an exceptional patient experience while supporting a team dedicated to transforming lives through high-quality tooth replacement solutions. If you have a passion for patient care, excellent communication skills, and experience working in a dental office, we'd love to meet you!

Why Join Us?

  • Competitive compensation

  • Career growth and advancement opportunities

  • Supportive, team-oriented work environment

  • Make a meaningful impact on patients' lives every day

  • Work alongside experienced dentists and dental professionals

  • Comprehensive new hire training and onboarding provided

What You'll Do

As our Dental Front Desk Coordinator , you will be responsible for delivering outstanding customer service while ensuring the daily operations of the front office run efficiently.

  • Welcome patients with professionalism and compassion while creating an exceptional first impression.

  • Check patients in and out while maintaining an efficient patient flow.

  • Schedule, confirm, and coordinate patient appointments.

  • Answer incoming calls and respond to patient inquiries regarding treatment, scheduling, pricing, financing, and office policies.

  • Verify and maintain accurate patient records using Dentrix .

  • Process payments, collect balances, and reconcile daily transactions.

  • Discuss financing options, including CareCredit , when appropriate.

  • Assist patients with insurance documentation and claim information.

  • Maintain accurate patient records and documentation.

  • Follow up with prospective patients and encourage scheduling.

  • Order and maintain office supplies and administrative materials.

  • Support office operations by preparing reports and administrative paperwork.

  • Maintain a clean, organized, and welcoming reception area.

  • Assist the clinical team with chairside support when needed.

  • Perform additional duties as assigned to support the success of the practice.

Qualifications

  • 2+ years of dental front office or dental receptionist experience required

  • Previous experience scheduling patients in a dental practice

  • Experience using Dentrix preferred

  • CareCredit experience preferred

  • Knowledge of dental terminology, treatment planning, and patient scheduling

  • Experience managing the full dental insurance process, including insurance verification, benefit review, claim submission, pre-authorizations, payment posting, claim follow-up, and patient financial communication

  • Excellent customer service and communication skills

  • Strong organizational and multitasking abilities

  • Ability to work efficiently in a fast-paced dental office

  • Positive attitude with a team-first mindset

  • Chairside assisting or oral surgery experience is a plus but not required

We're Looking For Someone Who Is:

  • Friendly, professional, and compassionate

  • Detail-oriented and highly organized

  • Comfortable managing multiple priorities

  • Passionate about delivering exceptional patient experiences

  • Dependable, motivated, and eager to grow within a successful dental practice

If you're ready to build a rewarding career while making a difference in patients' lives, apply today and become part of the Affordable Dentures & Implants team!

Keywords: Dental Front Office, Dental Receptionist, Front Desk Coordinator, Patient Care Coordinator, Dental Office Administrator, Dental Scheduling, Dentrix, Dental Insurance, Patient Services, CareCredit, Dental Office, Treatment Coordinator, Dental Administrative Assistant.

Benefits

We care about our employees and understand the hard work that goes into providing the best-in-class patient care. You will be provided the training needed to provide you with the support you need to do your job well. Additional benefits include , group medical and dental insurance, vision insurance, life insurance, flexible spending (health and dependent care), 401(k), 9 paid holidays off, 10 days of vacation, and 5 additional PTO days. We also offer ancillary benefits to include hospital indemnity, accident, and critical illness insurance options.

About Affordable Care

Founded in 1975, today Affordable Care, LLC is America's largest dental support organization (DSO) focused on tooth replacement services, serving more than 360 dental practices across the United States. Supported practices primarily concentrate on extractions, dentures, implants, and fixed arches, with some practices housing an on-site laboratory to enable same-day dental services. Affordable Care is the DSO for several top dental brands including, but not limited to, Affordable Dentures & Implants, DDS Dentures + Implant Solutions, and Advanced Dental Implant Centers. From the Affordable Care Support Center, located in North Carolina's Research Triangle Park, along with field-based teams, Affordable Care provides business expertise and support services to dental practices, taking care of non-clinical duties so dentists can focus on treating patients (visit affordablecare.com ).

Job Details

Pay Type Hourly

Job Category Practice Staff

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