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Office Operations Associate Jobs in Wisconsin (NOW HIRING)

Ascension

Office Operations Assistant

Racine, WI · On-site

$18.31/hr

We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military ...

Ascension

Office Operations Assistant

Franklin, WI · On-site

Streamline clinical operations through proactive scheduling and administrative support, allowing ... We empower our 97,000+ associates to bring their skills and expertise every day to reimagining ...

Ascension

Office Operations Assistant

Racine, WI

We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military ...

Ascension

Office Operations Assistant Clinic

Oshkosh, WI

$16.50 - $21.50/hr

We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military ...

Ascension

Office Operations Assistant Clinic

Oshkosh, WI · On-site

$18.31/hr

We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military ...

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Office Operations Associate information

What is the difference between Office Operations Associate vs Administrative Assistant?

AspectOffice Operations AssociateAdministrative Assistant
Primary FocusManaging office processes, logistics, and operational workflowsProviding administrative support, scheduling, and correspondence
Required SkillsOrganizational skills, process management, basic tech proficiencyCommunication, scheduling, document handling
Work EnvironmentOffice settings, often involved in cross-departmental tasksFront desk, executive offices, general administrative roles
Common EmployersCorporations, startups, non-profitsBusinesses, government agencies, educational institutions

The Office Operations Associate typically handles office logistics and process management, focusing on operational efficiency. In contrast, the Administrative Assistant primarily provides clerical support and handles communication tasks. Both roles are essential in maintaining smooth office functions but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as an office operations associate?

To thrive as an Office Operations Associate, you need organization skills, attention to detail, and a solid understanding of office procedures, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and basic office equipment is typically required. Strong communication, time management, and problem-solving abilities help individuals excel in coordinating tasks and supporting team efficiency. These skills ensure smooth daily operations, effective support for staff, and a well-managed office environment.

What are some common challenges faced by office operations associates and how can they be managed effectively?

Office Operations Associates often handle a wide range of tasks, from managing supplies and coordinating schedules to supporting team logistics. A common challenge is prioritizing urgent requests while maintaining routine operations. Effective time management, clear communication, and proactive problem-solving are key to staying organized. Building strong relationships with team members and being adaptable to shifting needs can also help ensure smooth office functioning.

What is an office operations associate?

Office Operations Associates are professionals responsible for ensuring the smooth and efficient functioning of an office environment. Their duties typically include administrative support, managing office supplies, coordinating meetings, handling correspondence, and assisting with facility management. They act as a point of contact for staff and visitors, help maintain office organization, and support various operational tasks to improve workplace productivity. Their role is essential in creating a well-organized and productive work environment.

What are the most commonly searched types of Office Operations jobs in Wisconsin?

The most popular types of Office Operations jobs in Wisconsin are:

What cities in Wisconsin are hiring for Office Operations Associate jobs?

Cities in Wisconsin with the most Office Operations Associate job openings:

Office Operations Associate jobs near you
Infographic showing various Office Operations Associate job openings in Wisconsin as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Vendor Invoicing & Office Operations Associate

The Scharine Group Inc.

Whitewater, WI • On-site

$19 - $22/hr

Other

Posted 10 days ago

Job description

Vendor Invoicing & Office Operations Associate

Worksite: Whitewater, WI 53190

Imagine This

It’s month-end. You open a clean, organized ledger—because you’ve spent the past weeks capturing every invoice, matching it to the right documentation, and resolving vendor questions the same day they pop up. Your reconciliations run smoothly, your reports land on time, and the office has what it needs to operate without a hitch. That’s the impact you’ll make here.

Role Highlights
  • Execute accurate, policy-compliant accounts payable processing from invoice receipt to payment.
  • Keep documentation audit-ready: invoices, receipts, and payment confirmations.
  • Support monthly reconciliations and contribute to financial reporting.
  • Respond to vendor inquiries and settle discrepancies promptly and professionally.
  • Provide everyday office support—filing, data entry, and managing supplies.
  • Team up to streamline workflows and enhance efficiency.
  • Assist with budgets and forecasting on an as-needed basis.
What You Bring to the Table
  • High school diploma or equivalent; associate degree in accounting/finance is a plus.
  • Hands-on experience in accounts payable or a related accounting function.
  • High attention to detail and strong organizational discipline.
  • Solid Microsoft Office skills, especially Excel; exposure to accounting software preferred.
  • Ability to work independently while thriving in a fast-paced, team-oriented environment.
  • Clear, confident communication—written and verbal.
  • Proactive problem solver who enjoys improving processes.
Ready to Get Started?

If working with numbers, building reliable systems, and keeping operations on track sounds like your kind of challenge, we want to meet you.