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Office Coordinator Receptionist Jobs (NOW HIRING)

Watson Dwyer Inc.

Office Receptionist

Chicago, IL · On-site

$18/hr

A reputable real-estate office in Lincoln Park is seeking a part-time professional to be their Office Coordinator/Receptionist! * Be the face of the office by answering phones and emails, greeting ...

FX Physical Therapy

OFFICE COORDINATOR

Eldersburg, MD · On-site

$19 - $22/hr

Previous experience as a front office coordinator, receptionist, or similar role--healthcare experience preferred. * Strong organizational skills with proven ability to manage multiple tasks ...

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How much do office coordinator receptionist jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for office coordinator receptionist in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $20.91 per hour, depending on experience, location, and employer.

What does an office coordinator receptionist do?

An Office Coordinator Receptionist is responsible for managing the front desk, greeting visitors, answering phone calls, and handling general administrative tasks. They often coordinate office activities, maintain schedules, and assist with tasks such as filing, mail distribution, and ordering office supplies. Their role is essential in ensuring smooth daily operations and providing a welcoming environment for both staff and visitors. Office Coordinator Receptionists also serve as a point of contact between employees, clients, and vendors, helping to facilitate communication within the workplace.

What are the key skills and qualifications needed to thrive as an office coordinator receptionist, and why are they important?

To thrive as an Office Coordinator Receptionist, you need strong organizational, multitasking, and communication skills, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, phone systems, and scheduling tools is typically required. Exceptional interpersonal skills, attention to detail, and a professional demeanor set top performers apart in this role. These abilities ensure smooth office operations, positive first impressions for visitors, and efficient administrative support.

What are some common challenges faced by office coordinator receptionists, and how can they be managed effectively?

Office Coordinator Receptionists often juggle multiple responsibilities, such as managing front desk duties, scheduling appointments, handling correspondence, and coordinating office logistics. One common challenge is prioritizing tasks during busy periods while maintaining a professional and welcoming demeanor. Developing strong organizational skills, using digital tools for scheduling and communication, and proactively communicating with team members can help manage workload efficiently. Staying adaptable and open to feedback also supports success in this dynamic role.

What is the difference between Office Coordinator Receptionist vs Administrative Assistant?

AspectOffice Coordinator ReceptionistAdministrative Assistant
Primary RoleFront desk management, customer service, schedulingAdministrative support, document handling, correspondence
Work EnvironmentFront office, reception area, customer-facingOffice, back-end support, varied departments
Required SkillsCommunication, organization, multitaskingOrganization, communication, computer skills
Common CertificationsNone required, but reception or customer service experience helpfulAdministrative certifications optional

While both roles support office operations, the Office Coordinator Receptionist primarily manages front desk duties and customer interactions, whereas the Administrative Assistant provides broader administrative support behind the scenes. Understanding these differences helps job seekers find roles aligned with their skills and career goals.

Is office coordinator receptionist an entry role?

An office coordinator receptionist is often considered an entry-level position that involves front-desk duties, customer service, and administrative support. It typically requires basic organizational skills, communication abilities, and familiarity with office software, making it accessible to those starting their administrative careers.

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What are the most commonly searched types of Office Receptionist jobs?

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Office Coordinator Receptionist jobs near you
Infographic showing various Office Coordinator Receptionist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $39,394 per year, or $18.9 per hour.

Office Coordinator/Receptionist

Philadelphia, PA • On-site

Nueva Esperanza
See more jobs at Nueva Esperanzaexternal

Full-time

Posted 15 days ago

Job description

Description:

Summary:

The Office Coordinator/Receptionist plays a vital role in ensuring the smooth and efficient day-to-day operations of Tec Centro Philadelphia. Serving as the first point of contact for individuals visiting or calling the center, this position maintains a professional, welcoming, and organized front office environment while providing administrative support. Responsibilities include managing schedules and correspondence, supporting events and office logistics, handling clerical and reception duties, and maintaining office supplies and records. The Office Coordinator/Receptionist contributes to the overall success of the organization by ensuring efficient front desk operations and fostering a positive experience for all who interact with the center.


Front Desk Operations

  • Greet visitors and provide information in a courteous, professional manner.
  • Ensure guests sign in and guide them according to their needs.
  • Manage phone calls, emails, and inquiries, directing them to appropriate staff.
  • Maintain the front office area, ensuring it is clean, organized, and functional.
  • Perform clerical duties including data entry, filing, copying, and document preparation.
  • Maintain general familiarity with the trades offered by the Center and the services provided by Esperanza.
  • Scheduling and Event Coordination


Schedule appointments, meetings, workshops, and events.

  • Coordinate logistics for job fairs, orientations, and community activities.
  • Esperanza Tec Centro Philadelphia/Office Coordinator 8/25
  • Maintain and update contact lists and visitor records.
  • Assist in event or classroom setup and cleanup as needed.
  • Provide support for program outreach such as preparing flyers, managing mailing lists, or assisting with job fair preparation.


Administrative and Supply Management

  • Assist with compiling data for internal and external reporting needs.
  • Track and manage inventory of office supplies, submitting purchase requests when needed.
  • Maintain an organized supply storage area and ensure items are properly labeled and accessible.
  • Operate standard office equipment (copiers, phones, fax machines, etc)


Office Support and Communication

  • Record and distribute meeting minutes and maintain meeting calendars.
  • Serve as a liaison between staff, students, and external partners.
  • Support onboarding and internal communications between departments.
  • Provide accurate information and maintain a helpful, professional tone.
  • Assist in drafting internal and external correspondence.
  • Manage all message boards throughout the Center.


Other Duties

  • This job description is not intended to be all-inclusive. The Receptionist may be required to perform other duties as assigned in support of office operations
Requirements:
  • Bilingual in English and Spanish is a must.
  • High School Diploma or GED; Associate degree preferred.
  • Minimum of two years of experience in office administration or customer service.
  • Strong organizational and time management skills.

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