Salary: See Position Description
Location : Bourbonnais
Job Type: Full-Time Staff
Division: Student Development
Department: Spiritual Development
Opening Date: 07/09/2026
Position Summary
As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.
The Administrative Assistant and Chapel Coordinator position is a regular full-time, 12-month position. This role is a direct report to the University Chaplain and serves as support for the Office of Spiritual Development while coordinating chapel services and other duties as assigned.
Essential Duties and Responsibilities
- Point of contact for Office of Spiritual Development (OSD).
- Creates a sense of belonging for the broader university community as well as outside guests who interact with the office.
- Support and provide administrative assistance for the OSD staff:
- Manage schedule of University Chaplain.
- Maintain expense receipts, supports credit card reconciliation and reporting, processes check/reimbursement requests, and tracks budget transfers.
- Manage room reservations, facilities work-orders, and catering requests.
- Coordinate Chapel:
- Speaker scheduling, correspondence, and contracts in conjunction with University Chaplain.
- Logistics: travel, housing, and any on-site logistics including hospitality.
- Media for chapel and campus digital signage, including Pro-Presenter.
- Prepare and host Green Room for Office of Spiritual Development events.
- Manage Chapel Attendance Program & Coordinate discipline with Dean of Discipline.
- Assign chapel seats.
- Manage chapel email correspondence.
- Handoff discipline to the Dean of Discipline.
- Provide financial assistance for Mission Trips in conjunction with the Shalom Project Director.
- Manage all communication from Office of Spiritual Development:
- Manage social media accounts with student worker.
- Coordinate calendar and communication with office staff.
- Manage OSD communication with campus; ie., revival promotion, social media, student ministries, discipleship groups, chapel, etc.
- Participate in all staff meetings.
- Point person for all OSD graphic design:
- Coordinate design work for Spiritual Development events using outside graphic design personnel i.e. Chapel, Chapel Calendar, etc.
- Coordinate with student worker design projects for student ministries, D-groups and social media promoting OSD and Shalom Project events.
- Supervise OSD student workers.
SUPERVISORY RESPONSIBILITIES
Student employees and volunteers.
Knowledge, Skills and Abilities Required
- A lifestyle in agreement with the
- Communicate effectively and courteously with others, including employees, students and the public, in a spirit of teamwork, respect and customer service.
- Demonstrate awareness, respect and appreciation for diversity of culture, background, race, sex, political views, expressions of faith, etc. and works well with a variety of people.
- By actions, words and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
- Good verbal and written communication skills and concern for people.
- Ability to collaborate cross-departmentally and with the office staff.
- Proficient in office administration with multiple staff, student workers, and support staff.
- Computer literate - Familiar with Microsoft Office, Pro-Presenter, Astra, etc. Training for all programs is provided.
- Ability to maintain confidentiality.
Additional Information
EDUCATION
Bachelor's degree preferred.
WORK ENVIRONMENT
Work from an office located on the balcony level of Ludwig Center. 12-month, non-exempt, fill-time staff position.
SUPPLEMENTAL INFORMATION
The salary for this position is $16.00 per hour. Additional considerations may be made for relevant experience and educational background.
Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.
Olivet Nazarene University offers:
- Comprehensive medical, vision, and dental insurance.
- Employer retirement contribution begins on first day of full-time employment and is 100 percent vested at that time.
- Additional auxiliary coverage such as life insurance, disability insurance and AD&D insurance.
- Generous paid time off, including vacation, sick, personal, and bereavement leave and 18 days for the observance of holidays.
- Tuition remission granted to employee, spouse, and dependent children for education within Olivet's distinguished academic programs.
- Access to an active campus life with a top-notch fitness center, enriching musical performances, competitive athletic competitions, and introduction to the sciences at our Stickler Planetarium.
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