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Office Assistant Receptionist Jobs (NOW HIRING)

SERSA TRUCKING

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Office Assistant Receptionist

El Paso, TX · On-site

$14.25 - $18/hr

... and assist in other areas as needed Requirements: Bilingual (English & Spanish) Minimum of 2 years of office work experience Proficient in Microsoft Word and Excel Strong organizational and ...

Shopko Optical

Office Assistant/Receptionist

Neenah, WI

$16.25 - $20.50/hr

Previous experience in an office is preferred * Basic computer skills * Able to handle multiple customer interactions/phone calls at a time * Excellent organizational skills * Able to work cross ...

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Office Assistant Receptionist information

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How much do office assistant receptionist jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for office assistant receptionist in the United States is $17.48, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $19.23 per hour, depending on experience, location, and employer.

What are some common challenges faced by Office Assistant Receptionists, and how can they be managed effectively?

Office Assistant Receptionists often juggle multiple responsibilities, such as handling phone calls, greeting visitors, managing schedules, and performing clerical tasks—all at the same time. A common challenge is prioritizing urgent requests while maintaining a welcoming and organized front desk environment. Effective time management, strong communication skills, and proficiency with office software can help manage these demands. Proactively setting up systems for tracking tasks and seeking support from team members when workloads peak can also improve efficiency and reduce stress.

What Is the Job of an Office Assistant/Receptionist

As an office assistant/receptionist, you handle administration responsibilities and oversee activities at the front desk. Your duties may require you to greet visitors, answer phone calls, schedule meetings and appointments, coordinate mail flow, accept payments from customers and clients, maintain and organize files, respond to emails, perform bookkeeping tasks, order supplies, and prepare drinks and food for the staff. You may also assist your supervisor or company boss with anything they need. Your exact responsibilities vary depending on the business. An office assistant/receptionist usually works on a computer and handles multiple tasks at the same time.

What are the key skills and qualifications needed to thrive as an Office Assistant Receptionist, and why are they important?

To thrive as an Office Assistant Receptionist, you need strong organizational abilities, attention to detail, proficiency in basic office software, and usually a high school diploma or equivalent. Familiarity with office management systems, scheduling tools, and multi-line phone systems is often required. Excellent communication, customer service, and multitasking skills help you build positive relationships and manage front-desk responsibilities efficiently. These skills are crucial for ensuring smooth office operations and creating a welcoming environment for visitors and staff.

What is the difference between Office Assistant Receptionist vs Administrative Assistant?

AspectOffice Assistant ReceptionistAdministrative Assistant
Primary RoleGreeting visitors, answering phones, basic clerical tasksManaging schedules, preparing reports, supporting office operations
Required SkillsCommunication, customer service, basic computer skillsOrganization, multitasking, advanced computer skills
Work EnvironmentFront desk, reception areaOffice setting, various departments
Common CertificationsNone typically requiredAdministrative certifications (e.g., Microsoft Office Specialist)

While both roles support office functions, an Office Assistant Receptionist primarily handles front desk duties and customer interactions, whereas an Administrative Assistant performs more complex administrative tasks behind the scenes. The roles often overlap but differ in scope and responsibilities.

What are Office Assistant Receptionists?

Office Assistant Receptionists are administrative professionals who serve as the first point of contact in an office environment. They manage front desk activities, greet visitors, answer phone calls, handle mail, and perform various clerical tasks to support the smooth operation of the office. Their role often includes scheduling appointments, maintaining records, and assisting other staff members with administrative duties. Strong organizational and communication skills are essential for success in this position.
More about Office Assistant Receptionist jobs
What cities are hiring for Office Assistant Receptionist jobs? Cities with the most Office Assistant Receptionist job openings:
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Office Assistant Receptionist jobs near you
Infographic showing various Office Assistant Receptionist job openings in the United States as of May 2026, with employment types broken down into 3% As Needed, 14% Full Time, 69% Part Time, and 14% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $36,361 per year, or $17.5 per hour.
Office Assistant/Receptionist

Office Assistant/Receptionist

Frost Brown Todd

Columbus, OH

$15.50 - $20.25/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 22 days ago

Job description

FBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market. With nearly 1,500 employees across 26 offices, we support clients ranging from large multinationals to mid-sized businesses and growth-oriented startups across the United States. Our teams collaborate across departments and geographies to deliver excellent service to our clients, colleagues, and the communities we serve.
At FBT Gibbons, diversity enriches our vibrant culture and empowers our teams to achieve more together. We welcome talented professionals who bring valuable skills, a collaborative mindset, and a shared commitment to helping our firm and clients thrive. Here, you'll make meaningful contributions, collaborate with exceptional colleagues, and build a career that grows with your skills and ambitions.
We are currently seeking an Office Assistant/Receptionist to serve as a friendly and professional first point of contact for clients, visitors, and team members, while supporting the daily administrative needs of the office.
The ideal candidate is organized, professional, and enjoys working in a fast-paced, team-oriented environment.
Key Responsibilities:
  • Answer phone calls and greet clients, vendors, and other personnel with courtesy and professionalism.
  • Coordinate the use of conference rooms and visitor offices through scheduling software to ensure seamless meeting logistics.
  • Coordinate food orders with hospitality staff and external vendors; oversee payment and set-up for meetings and events.
  • Track and notify building security of all visitors, ensuring security protocols are followed.
  • Record and manage parking validation distribution for visitors and staff.
  • Maintain the cleanliness and organization of conference rooms, reception desk, and surrounding areas to ensure a welcoming environment.
  • Provide general administrative assistance as needed, such as copying, scanning, assembling files, making travel arrangements, submitting expense reimbursements, attorney time entry and other routine tasks.
  • Maintain accurate parking validation and visitor logs.
  • Assist office manager with the coordination and execution of larger office-wide events.
Job Requirements:
  • Some college preferred, or equivalent combination of education, training, and experience.
  • Minium of 2 years of experience working in an office setting required. Previous law firm experience preferred.
  • Computer proficiency, preferably with Microsoft Office products such as Word, Excel, and Outlook.
  • Ability to operate standard office equipment such as multi-functional devices, copiers, printers, and scanners.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Ability to shift attention from one area of work to another quickly without frustration.
  • Ability to handle confidential information.
  • Interpersonal skills necessary to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys, managers, business professionals, and vendors to provide information with ordinary courtesy and tact.
  • Ability to self-direct and proactively seek out work during slow periods.
  • Ability to answer phone courteously and professionally and transfer calls quickly. Ability to greet clients in a courteous and professional manner.

FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.
FBT Gibbons offers a competitive salary and a comprehensive benefits package, including health care coverage (medical, dental, and vision), life insurance, short- and long-term disability, paid parental leave, employee wellbeing and EAP programs, paid time off, and a 401(k) retirement plan with employer matching and profit-sharing. Benefit offerings and eligibility vary by location and are subject to applicable plan terms and legal requirements.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Applicants must be authorized to work in the United States without current or future employer sponsorship. FBT Gibbons does not provide visa sponsorship for this position.

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