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Office Assistant Receptionist Jobs (NOW HIRING)

FBT Gibbons LLP

Office Assistant/Receptionist

Indianapolis, IN · On-site

$15 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

We are currently seeking an Office Assistant/Receptionist to perform a variety of administrative and office support duties under the direction of the Office Manager to support the efficient operation ...

Frost Brown Todd

Office Assistant/Receptionist

Indianapolis, IN · On-site

$15 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

We are currently seeking an Office Assistant/Receptionist to perform a variety of administrative and office support duties under the direction of the Office Manager to support the efficient operation ...

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Office Assistant Receptionist information

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How much do office assistant receptionist jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for office assistant receptionist in the United States is $17.48, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $19.23 per hour, depending on experience, location, and employer.

What are some common challenges faced by office assistant receptionists, and how can they be managed effectively?

Office Assistant Receptionists often juggle multiple responsibilities, such as handling phone calls, greeting visitors, managing schedules, and performing clerical tasks—all at the same time. A common challenge is prioritizing urgent requests while maintaining a welcoming and organized front desk environment. Effective time management, strong communication skills, and proficiency with office software can help manage these demands. Proactively setting up systems for tracking tasks and seeking support from team members when workloads peak can also improve efficiency and reduce stress.

What does an office assistant receptionist do?

As an office assistant/receptionist, you handle administration responsibilities and oversee activities at the front desk. Your duties may require you to greet visitors, answer phone calls, schedule meetings and appointments, coordinate mail flow, accept payments from customers and clients, maintain and organize files, respond to emails, perform bookkeeping tasks, order supplies, and prepare drinks and food for the staff. You may also assist your supervisor or company boss with anything they need. Your exact responsibilities vary depending on the business. An office assistant/receptionist usually works on a computer and handles multiple tasks at the same time.

What are the key skills and qualifications needed to thrive as an office assistant receptionist?

To thrive as an Office Assistant Receptionist, you need strong organizational abilities, attention to detail, proficiency in basic office software, and usually a high school diploma or equivalent. Familiarity with office management systems, scheduling tools, and multi-line phone systems is often required. Excellent communication, customer service, and multitasking skills help you build positive relationships and manage front-desk responsibilities efficiently. These skills are crucial for ensuring smooth office operations and creating a welcoming environment for visitors and staff.

What is the difference between Office Assistant Receptionist vs Administrative Assistant?

AspectOffice Assistant ReceptionistAdministrative Assistant
Primary RoleGreeting visitors, answering phones, basic clerical tasksManaging schedules, preparing reports, supporting office operations
Required SkillsCommunication, customer service, basic computer skillsOrganization, multitasking, advanced computer skills
Work EnvironmentFront desk, reception areaOffice setting, various departments
Common CertificationsNone typically requiredAdministrative certifications (e.g., Microsoft Office Specialist)

While both roles support office functions, an Office Assistant Receptionist primarily handles front desk duties and customer interactions, whereas an Administrative Assistant performs more complex administrative tasks behind the scenes. The roles often overlap but differ in scope and responsibilities.

What is an office assistant receptionist?

Office Assistant Receptionists are administrative professionals who serve as the first point of contact in an office environment. They manage front desk activities, greet visitors, answer phone calls, handle mail, and perform various clerical tasks to support the smooth operation of the office. Their role often includes scheduling appointments, maintaining records, and assisting other staff members with administrative duties. Strong organizational and communication skills are essential for success in this position.
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Office Assistant Receptionist jobs near you
Infographic showing various Office Assistant Receptionist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $36,361 per year, or $17.5 per hour.

Office Assistant/Receptionist

Early Learning Coalition of Palm Beach County, Inc.

Boynton Beach, FL • On-site

$18.75/hr

Other

Posted 10 days ago

Job description

The Early Learning Coalition of Palm Beach County is looking for an Office Assistant/Receptionist to join our team!

WHO WE ARE:

The Early Learning Coalition of Palm Beach County, Inc. strives to ensure that children and their families have access to high-quality, affordable early learning programs and services in our community. We are a local 501(c)(3) nonprofit organization dedicated to building a community-wide committment to ensure that every child is ready to succeed in school and life through comprehensive, high-quality early learning environments.

SUMMARY:

This position is primarily responsible for working directly with customers and staff, providing courteous, friendly, and professional assistance. Good organizational, interpersonal, scheduling, and professional phone skills are necessary. This is a full-time position, with 40 hours per week Monday through Friday from 8:30 am to 5:00 pm and is not eligible for alternative work schedules. Ability to report to office location and attend meetings when required. Able to read, write and speak in English proficiently, is required.

HOURS:

This is a full-time position, and business hours at the Boynton location is Monday through Friday 8:30 am to 5:00 pm. Longer hours, evenings, and weekends may be necessary on occasion.

PAY RATE: up to $18.75 per hour commensurate with experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Serves as the primary receptionist; answers and directs incoming phone calls using a multi-line phone system, takes messages, and provides general information; greets and directs visitors; answers routine inquiries.
  • Greets visitors and callers, handle their inquiries, and direct them to the appropriate people according to their needs, monitors visitor access.
  • Responsible for open and close procedures each day.
  • Opens, reads, routes, and distributes incoming mail and other material and answer routine letters.
  • Completes correspondence and uses appropriate formats in accordance with company procedures.
  • Performs a variety of typing and data entry assignments; prepares and prints routine correspondence, letters, labels, and/or other basic written material.
  • Supports program operations and other departments as necessary.
  • Prepares bulk mailings.
  • Makes copies of materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles.

EDUCATION AND/OR EXPERIENCE:

  • A High school diploma or general education degree (GED).
  • One-year administrative office experience is required.
  • Proficient in typing skills.
  • Must be Tech savvy overall, using cloud-based systems, IOS, Windows 8 and 10, with computer knowledge in Microsoft Office (Excel, PowerPoint, Word, Outlook).
  • Experience working in a customer service environment.

Link to full job description: 

https://elcpalmbeach.box.com/s/1v29ha4xbtjdbppqhbs48rqzye5wgxp2

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