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Office Assistant Receptionist Jobs (NOW HIRING)

FBT Gibbons LLP

Office Assistant/Receptionist

Indianapolis, IN · On-site

$15 - $19/hr

We are currently seeking an Office Assistant/Receptionist to perform a variety of administrative and office support duties under the direction of the Office Manager to support the efficient operation ...

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Child Link

Receptionist/Administrative Assistant

Chicago, IL · On-site

$17 - $21.50/hr

Join Our Team as an Office Assistant/Receptionist! Are you a friendly and organized professional who enjoys creating a welcoming environment? Our organization is looking for an Office Assistant ...

Alexander Academy of Performing Arts

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Office Assistant Receptionist

Kahului, HI · On-site

$20 - $25/hr

Office Assistant Wanted! We are seeking detail-oriented organized individuals who is good with both customer service with adults and Keiki. Candidates must have computer skills, enjoy planning events ...

AquaTech USA

Office Assistant

Albany, OR · On-site

$16.75 - $22/hr

Office Assistant Oregon, Albany - Albany, OR 97322 Job Highlights The Office Assistant / Receptionist serves as the first point of contact for the organization while providing essential ...

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How much do office assistant receptionist jobs pay per hour?

As of Jul 24, 2026, the average hourly pay for office assistant receptionist in the United States is $17.48, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $19.23 per hour, depending on experience, location, and employer.

What is a receptionist office assistant?

A receptionist office assistant is a professional responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks in an office setting. They often use office software and require good communication and organizational skills to support daily operations.

What are some common challenges faced by Office Assistant Receptionists, and how can they be managed effectively?

Office Assistant Receptionists often juggle multiple responsibilities, such as handling phone calls, greeting visitors, managing schedules, and performing clerical tasks—all at the same time. A common challenge is prioritizing urgent requests while maintaining a welcoming and organized front desk environment. Effective time management, strong communication skills, and proficiency with office software can help manage these demands. Proactively setting up systems for tracking tasks and seeking support from team members when workloads peak can also improve efficiency and reduce stress.

What kind of receptionist pays the most?

Experienced executive receptionists or front desk managers typically earn the highest salaries among receptionist roles, especially in corporate or high-demand industries. Skills such as advanced communication, organization, and familiarity with office management software can also contribute to higher pay. Certifications or bilingual abilities may further increase earning potential.

What Is the Job of an Office Assistant/Receptionist

As an office assistant/receptionist, you handle administration responsibilities and oversee activities at the front desk. Your duties may require you to greet visitors, answer phone calls, schedule meetings and appointments, coordinate mail flow, accept payments from customers and clients, maintain and organize files, respond to emails, perform bookkeeping tasks, order supplies, and prepare drinks and food for the staff. You may also assist your supervisor or company boss with anything they need. Your exact responsibilities vary depending on the business. An office assistant/receptionist usually works on a computer and handles multiple tasks at the same time.

Are office assistant and receptionist the same?

An office assistant and a receptionist are related roles but have different primary responsibilities. A receptionist typically handles greeting visitors, answering phones, and managing front-desk tasks, while an office assistant provides broader administrative support such as filing, data entry, and scheduling. Both roles require good communication skills and organization but focus on different aspects of office operations.

What are the key skills and qualifications needed to thrive as an Office Assistant Receptionist, and why are they important?

To thrive as an Office Assistant Receptionist, you need strong organizational abilities, attention to detail, proficiency in basic office software, and usually a high school diploma or equivalent. Familiarity with office management systems, scheduling tools, and multi-line phone systems is often required. Excellent communication, customer service, and multitasking skills help you build positive relationships and manage front-desk responsibilities efficiently. These skills are crucial for ensuring smooth office operations and creating a welcoming environment for visitors and staff.

How much is an office assistant's salary?

The average salary for an office assistant or receptionist typically ranges from $25,000 to $40,000 per year, depending on experience, location, and the industry. Entry-level positions may start lower, while experienced assistants or those in high-cost areas can earn higher wages. Skills in office software and customer service can influence earning potential.

What is the difference between Office Assistant Receptionist vs Administrative Assistant?

AspectOffice Assistant ReceptionistAdministrative Assistant
Primary RoleGreeting visitors, answering phones, basic clerical tasksManaging schedules, preparing reports, supporting office operations
Required SkillsCommunication, customer service, basic computer skillsOrganization, multitasking, advanced computer skills
Work EnvironmentFront desk, reception areaOffice setting, various departments
Common CertificationsNone typically requiredAdministrative certifications (e.g., Microsoft Office Specialist)

While both roles support office functions, an Office Assistant Receptionist primarily handles front desk duties and customer interactions, whereas an Administrative Assistant performs more complex administrative tasks behind the scenes. The roles often overlap but differ in scope and responsibilities.

What are Office Assistant Receptionists?

Office Assistant Receptionists are administrative professionals who serve as the first point of contact in an office environment. They manage front desk activities, greet visitors, answer phone calls, handle mail, and perform various clerical tasks to support the smooth operation of the office. Their role often includes scheduling appointments, maintaining records, and assisting other staff members with administrative duties. Strong organizational and communication skills are essential for success in this position.
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Office Assistant Receptionist jobs near you
Infographic showing various Office Assistant Receptionist job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $36,361 per year, or $17.5 per hour.

Office Assistant/Receptionist

FBT Gibbons LLP

Indianapolis, IN • On-site

$15 - $19/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted yesterday

Job description

FBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market. With nearly 1,500 employees across 26 offices, we support clients ranging from large multinationals to mid-sized businesses and growth-oriented startups across the United States. Our teams collaborate across departments and geographies to deliver excellent service to our clients, colleagues, and the communities we serve.

At FBT Gibbons, diversity enriches our vibrant culture and empowers our teams to achieve more together. We welcome talented professionals who bring valuable skills, a collaborative mindset, and a shared commitment to helping our firm and clients thrive. Here, you’ll make meaningful contributions, collaborate with exceptional colleagues, and build a career that grows with your skills and ambitions.

We are currently seeking an Office Assistant/Receptionist to perform a variety of administrative and office support duties under the direction of the Office Manager to support the efficient operation of the office and delivery of legal services.

The ideal candidate has strong interpersonal, communication, and organizational skills, with the ability to manage multiple tasks and shift priorities in a fast-paced environment.

Key Responsibilities:

  • Answer and route all incoming calls to the appropriate firm personnel.
  • Greet clients, vendors, and visitors; ensure proper check-in, clearance, and routing in accordance with firm policies, notify attorneys and assistants of arrivals, and direct visitors to designated conference rooms.
  • Maintain the cleanliness and organization of the reception area, conference rooms, and surrounding common areas.
  • Provide beverage service and support general conference room needs for meetings and visitors.
  • Manage conference room schedules using office software; coordinate logistics for meetings, events, and receptions.
  • Coordinate food orders for meetings and events, including setup and payment arrangements.
  • Track and reconcile parking validations issued to clients and visitors, including monthly reconciliation of charges.
  • Monitor inventory and maintain office and kitchen supplies; confirm receipt of deliveries.
  • Assist the Office Manager with maintenance requests as needed.
  • Provide administrative support to attorneys and business professionals on a backup or overflow basis, including copying, scanning, travel arrangements, expense reimbursements, and other routine tasks.
  • Assist the Office Manager, attorneys and business professionals with special projects as needed.
  • Observe confidentiality in all client and firm matters.

Job Requirements:

  • High school diploma or equivalent.
  • Minimum of 1 year of customer service experience required, preferably in an office or professional setting.
  • Previous law firm experience preferred.
  • Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
  • Ability to operate standard office equipment such as multi-functional devices, copiers, printers, and scanners.
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines.
  • Ability to manage multiple tasks and shift priorities in a fast-paced environment.
  • Ability to handle confidential information with discretion.
  • Strong interpersonal and communication skills, with the ability to interact effectively in person, by email, and by telephone; follow instructions from a diverse group of attorneys, managers, business professionals, and vendors; and provide information with professionalism, courtesy, and tact.
  • Ability to answer and transfer calls and greet clients in a courteous and professional manner.
  • Ability to perform clerical tasks requiring sustained attention to detail and accuracy in a high-volume environment.
  • Ability to retrieve and distribute files weighing up to 40 pounds and ability to retrieve and replace objects from shelves up to 8 feet high, sometimes a large amount in a day.
  • Ability to work occasional irregular hours and more than 40 hours per week, as needed to meet business requirements.

FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.

FBT Gibbons offers a competitive salary and a comprehensive benefits package, including health care coverage (medical, dental, and vision), life insurance, short- and long-term disability, paid parental leave, employee wellbeing and EAP programs, paid time off, and a 401(k) retirement plan with employer matching and profit-sharing. Benefit offerings and eligibility vary by location and are subject to applicable plan terms and legal requirements.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Applicants must be authorized to work in the United States without current or future employer sponsorship. FBT Gibbons does not provide visa sponsorship for this position.



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