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Medical Records Entry Level information

What does a typical day look like for someone in an entry-level medical records position?

In an entry-level medical records role, your typical day involves verifying and entering patient information into electronic health record systems, scanning and filing documents, and supporting medical staff in locating records as needed. You may spend part of your day responding to record requests from authorized personnel and auditing files to ensure accuracy and compliance. The environment is usually office-based and detail-oriented, with opportunities to interact with healthcare providers and administrative staff. Over time, you can gain exposure to more advanced records management tasks, offering potential for career growth within healthcare administration.

What is a medical records entry level?

A Medical Records Entry Level job involves organizing, managing, and maintaining patient health records in a healthcare setting. Responsibilities typically include data entry, updating electronic health records (EHR), filing documents, and ensuring compliance with privacy regulations like HIPAA. This role requires attention to detail, basic computer skills, and an understanding of medical terminology. It is an excellent starting position for those interested in healthcare administration or medical information management.

What are the key skills and qualifications needed to thrive in the medical records entry level position, and why are they important?

To thrive as a Medical Records Entry Level employee, you should have strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with electronic health records (EHR) systems, basic computer programs, and sometimes HIPAA certification is often necessary. Excellent communication, discretion, and the ability to work independently or within a team are important soft skills. These abilities help ensure accurate and confidential management of sensitive patient information, supporting efficient healthcare operations.

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Medical Records Entry Level jobs near you
Infographic showing various Medical Records Entry Level job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution.

HIM Analysis Tech Medical Records

Mount Sinai Medical Center

Miami Beach, FL • On-site

$36K - $49K/yr

Full-time

Medical, Life, Retirement, PTO

Re-posted 22 days ago

Job description

As Mount Sinai grows, so does our legacy in high-quality health care.
Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.
Culture of Caring: The Sinai Way
Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.
Department:
Job Description Summary:
Open to local Miami candidates, no relocation, no remote
Medical Records - HIM Analysis Tech - Entry level Analyst role in HIM
Responsible for analyzing and managing medical record deficiencies to ensure timely, accurate chart completion in compliance with Joint Commission standards. Requires working knowledge of medical record content, physician documentation workflows, and EPIC/One Content, with the ability to assign, reassign, and audit deficiencies accurately. Candidates must have at least one year of hospital HIM or medical records experience, strong written and verbal communication skills, attention to detail, and the ability to maintain strict patient confidentiality. High school diploma required; additional technical training and quality analysis experience preferred.Position Responsibilities
  • Receives and reviews each discharged patient's record for incomplete or missing items (deficiencies or missing text) and identifies the responsible practitioner for each of these items.
  • Assigns deficiencies to physician's according to procedures accurately.
  • Monitors reanalysis queue (physician decline queue) daily and reassigns deficiencies when appropriate. Performs reanalysis process within quality standard.
  • Call/email and fax physicians to encourage complaince with chart completion.
  • Verifies chart completion and monitors the reanalysis queue to ensure all records are completed appropriately.
  • Uses initiative and creativity to encourage physician compliance with chart completion policies.
  • Answer any questions or concerns from physicians , mid-levels and/ or residents regarding deficiencies in EPIC/One Content or direct these individuals to the appropriate person for clarification.
  • Review Verification and Decline queues daily to update documentation to meet Joint Commission.
  • Knowledgeable of medical record content.
  • Reviews assigned work queue's daily and ensures timely turnaround within required time frames when processing all assignments in the queues.
  • Knowledgeable of Joint Commission requirements for chart completion.
  • Ensures all reports are linked
  • Knowledge of the Medical Staff roster to maintain accuracy of assigning deficiencies.
  • Communicates clearly and effectively both orally and in writing.
  • Maintains patient confidentiality by revealing and or discusing patient information with anyone who does not have legitmate interest in the information.
  • Ensures that all indexed documents are of an acceptable quality and that documents are indexed to the correct documents types and patient encounters
  • Correctly inserts pages/documents when and where appropriate
  • Efficient in ADI (Adjusting Document Indexing)
  • Complete monthly forms audit to ensure physician compliance with TJC standards.
  • Completes other duties as assigned by His/Her department manager.
Qualifications
  • License/Registration/Certification
    • Not applicable
  • Education
    • High School Diploma and some advanced technical training.
  • Experience
    • One year of experience in a hospital medical record setting with additional experience in quality analysis or similar position.

Benefits:
We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs:
  • Health benefits
  • Life insurance
  • Long-term disability coverage
  • Healthcare spending accounts
  • Retirement plan
  • Paid time off
  • Pet Insurance
  • Tuition reimbursement
  • Employee assistance program
  • Wellness program
  • On-site housing for select positions and more!

Degree Requirements:
Certification:

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