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Legal Intake Manager Jobs (NOW HIRING)

Avrek Law

Legal Intake Sales Executive

Newport Beach, CA · On-site

$20 - $26/hr

Legal Intake Sales Executive Department: Intake Employment Type: Full Time Location: California ... Work with the firm's intake management team to determine viability of potential cases and update ...

Job Duck LLC

V104 - Legal Intake Specialist

$1.1K - $1.2K/wk

Job Duck is seeking a reliable and detail-oriented Legal Intake Specialist to support a disability law practice by managing client intake and early case communication. This role is central to ...

Edgar Law Group LLP

Legal Intake Specialist

San Jose, CA · On-site

$20.75 - $27.75/hr

Legal intake experience is helpful, but the most important qualities are professionalism ... managed efficiently • Conduct various tasks around the office such as managing spreadsheets ...

Moaddel Law Firm

Legal Intake Specialist

Los Angeles, CA · On-site

$100K/yr

Maintain accurate records in CRM systems and documentation platforms. * Meet and exceed monthly ... Legal Intake Specialists to earn over $100,000+ annually. We provide a comprehensive benefits ...

Rafaeli Law PLLC

Legal Intake Specialist

Fort Lauderdale, FL · On-site

$17 - $22.75/hr

... / case management system • Coordinate with attorneys and case managers to smoothly hand off newly signed clients • Hit weekly and monthly sign-up goals Qualifications • Prior legal intake ...

Rafaeli Law PLLC

Legal Intake Specialist

Miami, FL

$60K/yr

Coordinate with attorneys and case managers to smoothly hand off newly signed clients * Hit weekly and monthly sign-up goals Qualifications: * Prior legal intake experience is required -- personal ...

Coda Staffing

Be Seen First

Legal Intake Specialist

Newark, NJ · On-site

$50K - $60K/yr

Legal Intake Specialists are the very first point of contact for individuals seeking legal ... Strong time-management, task prioritization & a process-oriented mindset * Multitasking:

Dubin Law Group

Be Seen First

Legal Intake Specialist

Seattle, WA · On-site

$22 - $25/hr

Monday- Friday 8AM-4PM Dubin Law Group is seeking a Legal Intake Specialist to serve as the first ... Ability to manage a high volume of calls and tasks in a fast-paced environment * Strong attention ...

Moaddel Law Firm

Legal Intake Specialist

Los Angeles, CA · On-site

$58K - $80K/yr

Maintain accurate records in CRM systems and documentation platforms. * Meet and exceed monthly ... Legal Intake Specialists to earn over $100,000+ annually. We provide a comprehensive benefits ...

Moaddel Law Firm

Legal Intake Specialist

Los Angeles, CA · On-site

$58K - $64K/yr

Maintain accurate records in CRM systems and documentation platforms. * Meet and exceed monthly ... Hiring bonus for candidates with legal intake or immigration services intake with closing ...

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Legal Intake Manager information

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$35.5K

$66.9K

$109.5K

How much do legal intake manager jobs pay per year?

As of Aug 9, 2026, the average yearly pay for legal intake manager in the United States is $66,944.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $79,000.00 per year, depending on experience, location, and employer.

What does a legal intake manager do?

A Legal Intake Manager oversees the process of receiving and evaluating new client inquiries at a law firm or legal organization. They are responsible for ensuring that potential clients are properly screened, their information is accurately collected, and that qualified leads are passed on to attorneys or legal teams. Legal Intake Managers often supervise intake staff, maintain client databases, and optimize the intake process to improve efficiency and client service. Their role is crucial in ensuring a smooth transition from initial contact to becoming a client, thereby supporting the firm's caseload and reputation.

How does a legal intake manager typically collaborate with attorneys and other staff during the client onboarding process?

A Legal Intake Manager works closely with attorneys, paralegals, and administrative staff to ensure a smooth and efficient onboarding process for new clients. They gather and organize initial case information, screen potential clients, and communicate essential details to the legal team. Effective collaboration often involves regular meetings, shared case management systems, and clear protocols for passing along qualified leads. This teamwork helps ensure that attorneys receive all the necessary background before taking on a client, minimizing delays and improving client satisfaction.

What is the difference between Legal Intake Manager vs Legal Assistant?

AspectLegal Intake ManagerLegal Assistant
CredentialsTypically requires a bachelor's degree; certifications like Certified Legal Manager (CLM) are a plusHigh school diploma or associate degree; paralegal certification often preferred
Work EnvironmentLaw firms, legal departments, client intake settingsLaw offices, courts, legal support departments
Primary ResponsibilitiesManaging client intake, initial case assessments, coordinating communicationPreparing legal documents, scheduling, filing, supporting attorneys

The Legal Intake Manager focuses on client onboarding and case assessment, requiring more managerial skills and certifications. In contrast, a Legal Assistant provides administrative support, handling document preparation and scheduling. Both roles are essential in legal settings but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a legal intake manager?

To thrive as a Legal Intake Manager, you need strong knowledge of legal processes, exceptional organizational abilities, and often a background in law or paralegal studies. Familiarity with case management software, CRM platforms, and telephone systems is typically required, along with experience in handling confidential information. Outstanding communication, empathy, and problem-solving skills help you build rapport with potential clients and efficiently triage their needs. These skills and qualities are crucial to ensuring timely, accurate intake of cases, client satisfaction, and effective support for legal teams.
More about Legal Intake Manager jobs
What cities are hiring for Legal Intake Manager jobs? Cities with the most Legal Intake Manager job openings:
What are the most commonly searched types of Legal Intake jobs? The most popular types of Legal Intake jobs are:
What states have the most Legal Intake Manager jobs? States with the most job openings for Legal Intake Manager jobs include:
What job categories do people searching Legal Intake Manager jobs look for? The top searched job categories for Legal Intake Manager jobs are:
Legal Intake Manager jobs near you
Infographic showing various Legal Intake Manager job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution, with an average salary of $66,944 per year, or $32.2 per hour.

Legal Intake Manager

Freeman Mathis and Gary LLP

Atlanta, GA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

Job description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking a Legal Intake Manager to join our Intake team in our Atlanta office. The Intake Manager is responsible for reading, writing, cross-referencing, checking and validating information with respect to new file openings and maintenance of existing firm matters. The Intake Manager will supervise and assist the Intake Team to provide guidance and support to ensure accurate and efficient workflow. The Legal environment is a fast-paced and deadline driven, so working with a sense of urgency is a must. Ideal candidates are tech savvy and able to quickly learn and adapt to new systems and processes. An assertive communication style and solid written/verbal communication skills are required as the Intake Manager communicates frequently with attorneys. Proficiency in Microsoft Office is required. The hours for the position are from 9am to 6pm.
The following set of success factors describe the characteristics of those who are successful in our Firm:
• Helpful, Congenial, Personable, Positive
• Unpretentious, Approachable, Respectful, Team Oriented
• Accountable, Takes Ownership, Corrects Mistakes
• Organized, Timely, Confidential, Responsive (within 24 hours)
Duties and Responsibilities:
  • Work within Upfront and the SAP billing system each day to ensure matters are opened properly in accordance with FMG standards and with the correct client matter information
  • Supplement and maintain Intake Source Document (OneNote) related to workflow procedures, including client specific exceptions where required
  • Train new Legal Intake Specialists and perform updated training as needed based on changes in workflow and procedure
  • Assist in implementation of uniform rate update procedures for client billing rates
  • Oversee and provide guidance for other members of Intake Team and escalate to Assistant General Counsel as needed
  • Participate in the new billing software integration
  • Communicates efficiently and concisely with Legal Assistants and Attorneys regarding possible issues related to the matter opening process and follows up with obtaining complete and accurate information
  • Works proactively, with a systems mindset, to eliminate conflict issues and mitigate future professional liability risks
  • Inputs new client information and works quickly and accurately to get client matter numbers assigned so that the attorneys can begin billing time to the matter
  • Cross references insurance carrier guidelines and attorney correspondence with clients to ensure assigned billing rates are correct; update rates on existing matters as necessary
  • Clearly and quickly communicates the pertinent details of a client matter, upon request
  • Closes requested matters, monitors supplemental party requests to determine if any client matter information needs to be updated as part of processing request filings
  • Identify and implement process improvements to shorten cycle & improve data integrity
  • Communicate with potential clients when necessary via email or phone
  • Evaluate each intake workflow in Upfront (SAP billing system) and thoroughly analyze each submission to ensure accuracy and completeness
  • Asks thoughtful questions regarding the facts provided in Upfront ensuring that the information provided is in alignment with the system's requirements and client's billing guidelines
  • Work with Conflicts and Billing Teams to ensure matters are being maintained as required
  • Build relationships with people in various departments, including Attorneys, Management and Staff to ensure proper outcomes
  • Assist with special projects and additional duties as assigned

Education, Experience, and Skills:
  • Accuracy and attention to detail is essential along with an understanding of how the role affects the overall system, legal process, and impact on Firm performance
  • Ability to multi-task, prioritize and effectively manage a busy desk
  • Proficiency in data entry, processing, researching, cross-referencing and validating data
  • Ability to produce accurate work in fast-paced environment with strict deadlines
  • Maintains a courteous and professional demeanor, with a positive attitude
  • Exceptional written and communication skills, track record of error free communication
  • Ability to work with and maintain confidential and sensitive information
  • Demonstrates consistent focus when managing repetitive tasks
  • Excellent critical thinking and problem-solving skills, thinks things through and evaluates potential consequences before acting
  • Experience in initial case management duties such as setting up initial files, entering data, and obtaining additional information when necessary
  • Comfortable with navigating, exploring, and mastering new computer systems- computer literate
  • Ability to learn quickly and solve problems or navigate in unfamiliar systems with little instruction
  • Bachelor's Degree Required - Degree in Data Management and research focused degree programs are preferred, Business Administration Degrees considered
  • Computer savvy and experience with Microsoft Office (Word, Excel, Teams, etc.) required
  • Experience using Aderant is preferred
  • Experience using an SAP based system with conflict or billing software experience a plus
  • Knowledge of the administrative legal process in the insurance defense space a plus
  • Experience providing excellent customer service and understands good customer service principles

Why FMG?
At FMG, people are our greatest asset. We invest in your success and well-being through:
  • Competitive compensation
  • Medical, dental, and vision coverage
  • HSA and FSA options
  • 401(k) with 3% employer Safe Harbor contribution
  • Generous PTO and work-life balance
  • Year-end bonuses and referral programs
  • Firm-paid life insurance and long-term disability
  • Employee Assistance Program
  • A collaborative, respectful, and team-oriented culture

EEO Statement
Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug-free workplace policy, which includes the ability to pass a pre-employment drug screen. Employees may be subject to reasonable-suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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