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Home Care Scheduler Jobs (NOW HIRING)

WelbeHealth

Home Care Scheduler

La Quinta, CA · On-site

$27 - $29.81/hr

The Home Care Scheduler plays a critical role in Home Services, ensuring that the needs of our participants are met with the highest level of care. Reporting to the Home Care Supervisor, the Home ...

Pace North

Home Care Scheduler

Traverse City, MI · On-site

$16.75 - $21/hr

Get It Done Home Care Scheduler Wanted! Are you an awesome health care administrative professional with a strong desire to make a difference in the community? Would you like to work in an ...

Trinity Health

Home Care Scheduler

Muskegon, MI · On-site

$15.25 - $19.25/hr

Schedule: Monday - Wednesday 8am - 5pm Weekends - Saturday & Sunday 8am - 5pm Position Purpose The Scheduler plays a vital role in supporting timely, compassionate Home Health care services. In this ...

TEEMA Group

Home Care Scheduler

San Jose, CA · On-site

$20 - $22/hr

We are seeking an energetic Home Care Scheduler to support our growing home services operations! In this key administrative role, you will coordinate, track, and optimize scheduling assignments for ...

Alana Home Care

Home Care Care Scheduler

Franklin, TN · On-site

$16.50 - $20.50/hr

Alana Home Care is currently seeking a Full Time Scheduler to join our growing team. We have an immediate opportunity to work with our clients in Tennessee. We make no exceptions in trying to hire ...

Trinity Health

Home Care Scheduler

Muskegon, MI

$15.25 - $19.25/hr

Hours/Shift Schedule: Monday - Wednesday 8am - 5pm Weekends - Saturday & Sunday 8am - 5pm Position Purpose The Scheduler plays a vital role in supporting timely, compassionate Home Health care ...

Trinityhealth

Home Care Scheduler

Muskegon, MI · On-site

$15.25 - $19.25/hr

Hours/Shift Schedule: Monday - Wednesday 8am - 5pm Weekends - Saturday & Sunday 8am - 5pm Position Purpose The Scheduler plays a vital role in supporting timely, compassionate Home Health care ...

ROADRUNER HOME HEALTH LLC

Home Care Scheduler ABQ

Corrales, NM · On-site

$15.75 - $19.75/hr

Dental insurance Admissions and Scheduling Coordinator - Roadrunner Healthcare, LLC Location : Albuquerque NM About Us Roadrunner Healthcare, a New Mexico nurse-owned and operated home health agency ...

TEEMA

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Home Care Scheduler - San Jose, CA

San Jose, CA · On-site

$20 - $22/hr

Home Care Scheduler - San Jose, CA Location: San Jose, CA Schedule: Monday-Friday, 8:00 AM-4:30 PM Hours: 40 hours per week Position Type: Full-Time Contract Work Setting: 100% On-Site Help Keep ...

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TEEMA

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Home Care Scheduler - San Jose, CA

San Jose, CA · On-site

$20 - $22/hr

Home Care Scheduler - San Jose, CA Location: San Jose, CA Schedule: Monday-Friday, 8:00 AM-4:30 PM Hours: 40 hours per week Position Type: Full-Time Contract Work Setting: 100% On-Site Help Keep ...

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TEEMA

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Home Care Scheduler - San Jose, CA

San Jose, CA · On-site

$20 - $22/hr

Home Care Scheduler - San Jose, CA Location: San Jose, CA Schedule: Monday-Friday, 8:00 AM-4:30 PM Hours: 40 hours per week Position Type: Full-Time Contract Work Setting: 100% On-Site Help Keep ...

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Home Care Scheduler information

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$12

$19

$24

How much do home care scheduler jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for home care scheduler in the United States is $19.13, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $20.43 per hour, depending on experience, location, and employer.

What is a home care scheduler?

A home care scheduler must manage and coordinate patient visits, matching the schedule with staff availability and suitability. Your responsibilities in this career may also include handling the concerns of clients and responding to calls. You act as the point-of-contact between caregivers and families, making outstanding interpersonal skills imperative. You may also monitor and document care issues. Many employers use electronic health record data, so you should have experience with these programs. You should also show proficiency in business applications, such as Microsoft Excel and Word. Work as a home care scheduler is usually full-time, and you may have on-call hours as well.

What does a home care scheduler do?

A Home Care Scheduler coordinates and manages the schedules of caregivers who provide in-home care to clients. They are responsible for matching caregivers with clients based on needs, availability, and compatibility. Their duties also include updating schedules, handling last-minute changes, communicating with both clients and caregivers, and ensuring all shifts are covered. This role is essential for maintaining smooth operations and ensuring clients receive reliable, consistent care.

What are the key skills and qualifications needed to thrive as a home care scheduler, and why are they important?

To thrive as a Home Care Scheduler, you need strong organizational skills, attention to detail, and experience in scheduling or administrative support, often supported by a high school diploma or equivalent. Familiarity with scheduling software (such as ClearCare or AlayaCare), electronic health record (EHR) systems, and Microsoft Office is typically required. Excellent communication, problem-solving, and multitasking abilities are essential soft skills for managing caregiver and client needs. These competencies ensure efficient operations, timely care delivery, and high satisfaction among both clients and staff.

What are some common challenges a home care scheduler faces when coordinating caregiver assignments?

Home Care Schedulers often encounter the challenge of balancing caregiver availability with client needs, especially when there are last-minute schedule changes due to illness or emergencies. Ensuring that caregivers have the appropriate skills and certifications for each client adds another layer of complexity. Effective communication, strong organizational skills, and the ability to problem-solve under pressure are essential to manage these dynamic situations and maintain high-quality care.

What is the difference between Home Care Scheduler vs Home Health Aide?

AspectHome Care SchedulerHome Health Aide
CertificationsNone required, scheduling training preferredCertified Nursing Assistant (CNA) or equivalent
Work EnvironmentOffice-based, coordinating carePatient homes, providing direct care
Primary ResponsibilitiesScheduling and coordinating caregiver visitsAssisting patients with daily activities

The main difference is that a Home Care Scheduler focuses on organizing and managing caregiver schedules, while a Home Health Aide provides direct patient care. The scheduler ensures smooth operations behind the scenes, whereas the aide interacts directly with clients to deliver care services.

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Home Care Scheduler jobs near you
Infographic showing various Home Care Scheduler job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 68% Full Time, 22% Part Time, and 8% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $39,784 per year, or $19.1 per hour.

Home Care Scheduler

WelbeHealth

La Quinta, CA • On-site

$27 - $29.81/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 26 days ago

WelbeHealth rating

6.5

Company rating: 6.5 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

Job description

WelbeHealth PACE helps seniors stay in their homes and communities by providing comprehensive medical care and community-based services. It's our mission to serve the most vulnerable seniors with better quality and compassion in a value-based model. The Home Care Scheduler plays a critical role in Home Services, ensuring that the needs of our participants are met with the highest level of care.
Reporting to the Home Care Supervisor, the Home Care Scheduler coordinates the scheduling and tracking of Home Health and Home Care Assistant assignments. The Home Services Scheduler will provide outstanding customer service to all stakeholders (including participants, families, vendors, and staff) and maintain records of all scheduled appointments.
Job Hours: FRIDAY-TUESDAY (OFF WED/THRS) 9AM - 5:30PM or MONDAY - FRIDAY 8AM - 4:30 PM
Essential Job Duties:
  • Coordinate the scheduling Home Care Assistant/Personal Care Assistant assignments as directed by the Home Health RNs and Home Care Supervisor, including schedule changes and communicating with all stakeholders (participants, family, home services staff, etc.)
  • Complete required authorizations in electronic medical records (EMR) system for approved personal care and home health services
  • Ensure all medical records for clinicians, home care aids, vendors, and in-home staff visits are received and uploaded into the electronic health record (EHR)
  • Consistently implement and improve procedures, such as making reminder calls, clarifying instructions, or sending necessary materials, to ensure a successful experience for providers, staff, and participants
  • Maintain current and accurate records of all scheduled home health appointments and home and personal care assignments, detailing both the scheduled times and outcomes

Job Requirements:
  • High school diploma or equivalency
  • Minimum of one (1) year of experience as a scheduler in a home health or home care agency
  • Minimum of one (1) year of experience working with an EMR and scheduling system preferred

Benefits of Working at WelbeHealth: Apply your expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for.
  • Medical insurance coverage (Medical, Dental, Vision)
  • Work/life balance - we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days
  • Advancement opportunities - we've got a track record of hiring and promoting from within, meaning you can create your own path!
  • Bonus eligibility - your hard work translates to more money in your pocket
  • And additional benefits

Compensation consists of base salary plus bonus. WelbeHealth offers a competitive total rewards package that includes a 401(k) match, comprehensive healthcare coverage, and a broad range of additional benefits. Actual compensation will be determined based on experience and relevant qualifications.
Compensation Offering
$27-$29.81 USD
COVID-19 Vaccination Policy
At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations.
Our Commitment to Diversity, Equity and Inclusion
At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law.
Beware of Scams
Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to fraud.report@welbehealth.com

What WelbeHealth employees say

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About WelbeHealth

Sourced by ZipRecruiter

WelbeHealth is a healthcare organization based in Menlo Park, CA, US. Specializing in the field of healthcare and wellness, the company focuses its services primarily on senior citizens. They operate in a model known as Program of All-inclusive Care for the Elderly (PACE), which aims to provide complete health care services for seniors. The company was founded with the belief in the capacity of every human being for wellness, dignity, and joy.

Industry

Health care and social assistance

Company size

501 - 1,000 Employees

Headquarters location

Menlo Park, CA, US

Year founded

2016

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