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File Assistant Jobs (NOW HIRING)

Addison Group

File Manager

Houston, TX · On-site

$19 - $20/hr

Monitor file storage systems to ensure compliance with company policies * Assist with document retention schedules and record disposal procedures * Perform regular audits of files to ensure accuracy ...

Anderson Buick GMC

File Clerk

Cockeysville, MD

$15.75 - $18.75/hr

Maintains, organizes and retrieves physical and digital files to ensure office efficiency ... Administrative Support: Assist with data entry, photocopying, and general office tasks. This ...

Addison Group

File Clerk

Houston, TX · On-site

$19 - $20/hr

Monitor file storage systems to ensure compliance with company policies * Assist with document retention schedules and record disposal procedures * Perform regular audits of files to ensure accuracy ...

Anderson Buick GMC

File Clerk

Cockeysville, MD

$15.75 - $18.75/hr

Maintains, organizes and retrieves physical and digital files to ensure office efficiency ... Administrative Support: Assist with data entry, photocopying, and general office tasks. This ...

Anderson Buick GMC

File Clerk

Cockeysville, MD

$15.75 - $18.75/hr

Maintains, organizes and retrieves physical and digital files to ensure office efficiency ... Administrative Support: Assist with data entry, photocopying, and general office tasks. This ...

Anderson Buick GMC

File Clerk

Cockeysville, MD · On-site

$15.75 - $18.75/hr

Maintains, organizes and retrieves physical and digital files to ensure office efficiency ... Administrative Support: Assist with data entry, photocopying, and general office tasks. This ...

Vertisystem Inc

File Clerk

Billerica, MA · On-site

$17/hr

Duties: Assist the office with filing and general office support. This will include, but not be limited to, the following tasks: * Sorting and alphabetizing documents * Filing paperwork * Phone ...

Cage & Miles LLP

File Clerk

San Diego, CA · On-site

$20 - $23/hr

You will assist with document management, file audits, court preparation materials, and the firm's continued transition to a paperless environment. The ideal candidate is highly organized, able to ...

Equiliem

File Clerk

Queens, NY · On-site

$25 - $28/hr

Prepare documentation and forms required for file storage, retrieval, and vendor coordination. * Assist with boxing, labeling, tracking, and organizing files for offsite storage. * Maintain accurate ...

Jim Riehl's Friendly Automotive Group

File Clerk

Clinton, MI · On-site

$16.25 - $19.50/hr

Label, index, and catalog files for quick retrieval. Assist with manufacturer, state, and internal audits by locating requested documentation. Ensure file rooms remain organized and secure. Perform ...

Klie Law Offices

File Clerk

Clarksburg, WV · On-site

$25K - $30K/mo

... • Assist other staff and perform general office tasks as directed. • Enter time on a daily ... filings. • Accurately update firm calendars, deadlines, and apply workflows upon receipt of new ...

Quintairos Prieto Wood and Boyer PA

File Clerk

Scottsdale, AZ · On-site

$16.50 - $20/hr

A., a multi-office national defense firm, is seeking a professional and dependable File Clerk for ... Greet and assist office visitors and manage front desk communications * Answer and route incoming ...

Quintairos Prieto Wood and Boyer PA

File Clerk

Scottsdale, AZ · On-site

$16.75 - $20/hr

A., a multi-office national defense firm, is seeking a professional and dependable File Clerk for ... Greet and assist office visitors and manage front desk communications * Answer and route incoming ...

Addison Group

File Manager

Houston, TX · On-site

$19 - $20/hr

Monitor file storage systems to ensure compliance with company policies * Assist with document retention schedules and record disposal procedures * Perform regular audits of files to ensure accuracy ...

Carlton Fields

File Clerk

Tampa, FL · On-site

$15 - $18/hr

Duties include, but are not limited to: * Assist with maintaining and updating clients' files and records on a daily basis * Electronic filing of legal documents within the firm's document management ...

Anderson Buick GMC

File Clerk

Cockeysville, MD · On-site

$15.75 - $18.75/hr

Maintains, organizes and retrieves physical and digital files to ensure office efficiency ... Administrative Support: Assist with data entry, photocopying, and general office tasks. This ...

Klie Law Offices, PLLC

File Clerk

Clarksburg, WV · On-site

$25K - $30K/mo

We are seeking a file clerk who has a strong attention to detail, excellent time management skills ... * Assist other staff and perform general office tasks as directed. * Enter time on a daily basis ...

The Nieves Law Firm, APC

File Clerk

Oakland, CA · On-site

$19 - $22.75/hr

... • Assist with storage management • Properly handle file retention (physically and electronically) once cases are closed • Assist with all administrative tasks in the office as needed ...

The Amynta Group

File Clerk

Cockeysville, MD · On-site

$17/hr

We are currently hiring for the position of Filing Clerk at our Hunt Valley, MD location. The ... and assist with a team environment • Ability to train staff on various functions • Must have ...

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What cities are hiring for File Assistant jobs?

Cities with the most File Assistant job openings:

What are the most commonly searched types of File jobs?

The most popular types of File jobs are:

What states have the most File Assistant jobs?

States with the most job openings for File Assistant jobs include:

File Assistant jobs near you
Infographic showing various File Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

File Manager

Addison Group

Houston, TX • On-site

$19 - $20/hr

Other

Medical, Dental, Vision, Retirement

Re-posted 14 days ago

Job description

Title: File Manager

Location: Houston, TX

Pay: $19 - $20 / hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Hours: 8:00-5:00

Job Summary

We are seeking an organized and detail-oriented File Manager to oversee the storage, organization, and retrieval of company records and documents. The ideal candidate will have at least two years of experience managing physical and/or digital files and ensuring records are properly maintained, secure, and accessible. This role plays a key part in maintaining efficient document management systems that support daily business operations.

Key Responsibilities

  • Organize, maintain, and manage physical and electronic filing systems
  • Ensure documents are properly labeled, indexed, and stored for easy retrieval
  • Scan, digitize, and archive documents as needed
  • Retrieve files and records for staff upon request
  • Maintain confidentiality and security of sensitive information
  • Monitor file storage systems to ensure compliance with company policies
  • Assist with document retention schedules and record disposal procedures
  • Perform regular audits of files to ensure accuracy and completeness
  • Coordinate with departments to ensure proper documentation procedures are followed
  • Maintain logs and tracking systems for file movement and access

Qualifications

  • Minimum 2 years of experience in file management, records management, administrative support, or a related role
  • No college degree required; high school diploma or GED preferred
  • Strong organizational and time management skills
  • Attention to detail and accuracy in document handling
  • Basic computer skills and familiarity with document management systems
  • Proficiency with Microsoft Office (Word, Excel, Outlook) or similar software
  • Ability to handle confidential information with discretion
  • Strong communication and teamwork skills

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.