Executive Personal Assistant Jobs (NOW HIRING)

About C-Max Produce LLC

C-Max Produce is a family-owned Persian lime grower, packer, and distributor operating between Mexico and the United States.

With our own growing operations and packing house in Veracruz, Mexico, and U.S. operations in Texas, we manage our product from the field through distribution. Our business is built around quality, consistency, strong customer relationships, and hands-on involvement from company ownership.

As a growing family business, our day-to-day environment is dynamic, practical, and fast-moving. We value people who are dependable, resourceful, and willing to take ownership of their responsibilities.

About the Role

C-Max Produce is looking for a reliable, organized, and proactive Executive & Personal Assistant to provide day-to-day support to company ownership and help keep administrative and operational tasks running smoothly.

This is a hands-on position for someone who is comfortable managing office responsibilities, following up on important tasks, coordinating with people in both Mexico and the United States, running occasional business and personal errands, and stepping in wherever support is needed.

The ideal candidate is resourceful, trustworthy, organized, and able to take a task from request to completion without requiring constant supervision.

Key Responsibilities

• Provide direct administrative and executive support to company owners.
• Manage and follow up on daily administrative tasks, priorities, and pending items.
• Organize invoices, receipts, checks, documents, records, and other company files.
• Assist with accounts payable and accounts receivable follow-ups.
• Track pending payments, checks, deposits, and supporting documentation.
• Pick up and deliver checks, documents, packages, or other business materials when needed.
• Make occasional trips to banks, offices, warehouses, vendors, or other locations on behalf of the company.
• Assist with phone calls, emails, appointments, meetings, and general business communication.
• Communicate and follow up with customers, vendors, service providers, banks, and other business contacts in both English and Spanish.
• Research products, services, vendors, pricing, or information requested by company ownership.
• Schedule appointments, reservations, meetings, calls, and other arrangements.
• Maintain organized records and ensure important information is easy to access.
• Assist with spreadsheets, reports, data entry, and document preparation.
• Track deadlines and follow up on tasks until they are completed.
• Handle occasional personal errands or requests for the owners, including appointments, purchases, reservations, research, pickups, and other day-to-day needs.
• Assist with special projects and additional administrative or operational needs as they arise.

What We’re Looking For

• Fluent in both Spanish and English, written and spoken.
• Strong ability to communicate professionally in both languages.
• Highly organized and detail-oriented.
• Reliable, responsible, and punctual.
• Strong follow-through and ability to manage multiple priorities.
• Proactive and comfortable taking initiative.
• Good judgment and practical problem-solving skills.
• Professional communication and interpersonal skills.
• Comfortable making phone calls and communicating with customers, vendors, banks, and service providers.
• Ability to handle confidential business and personal information with discretion.
• Comfortable working independently while knowing when to ask questions.
• Basic to intermediate knowledge of Microsoft Excel, Word, email, and general office technology.
• Proficiency in QuickBooks, including basic invoicing, payment tracking, accounts payable, accounts receivable, and general recordkeeping.
• Ability to quickly learn new systems, processes, and responsibilities.
• Valid driver’s license and reliable transportation.
• Comfortable running local errands and handling tasks outside the office when necessary.
• Previous administrative, executive assistant, office management, or personal assistant experience is preferred.

The Right Person for This Role

The ideal candidate is someone who can be given a task such as:

“Please find out what we need for this.”

“Follow up on this payment.”

“Call this company and get an update.”

“Pick up this check.”

“Research a few options and send me the best ones.”

—and take responsibility for moving it forward, finding the information needed, following up, and bringing the task to completion.

This role requires someone who understands that no two days will look exactly the same. Some days may be primarily administrative, while others may involve errands, research, coordination, payments, follow-ups, or direct support for company ownership.

Flexibility, common sense, and the ability to get things done are essential.

What We Value

C-Max Produce is a family-owned business, which means trust and confidentiality are extremely important to us.

We value integrity, discretion, accountability, initiative, organization, adaptability, and strong communication.

We are looking for someone who can become a dependable, long-term support person for both the company and its owners — someone we can trust to stay organized, follow through, and help keep things moving.