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Executive Assistant Office Manager Jobs (NOW HIRING)

Ostium

Executive Assistant & Office Manager

New York, NY · On-site

$70K - $150K/yr

Role (New York / Full-time) We are looking for an experienced and highly resourceful Executive Assistant & Office Manager to support the executive team. This is a high-trust, high-visibility role at ...

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How much do executive assistant office manager jobs pay per year?

As of Jun 10, 2026, the average yearly pay for executive assistant office manager in the United States is $66,161.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,000.00 and $77,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Assistant Office Manager, and why are they important?

To thrive as an Executive Assistant Office Manager, you need strong organizational skills, attention to detail, and proficiency in business administration, often backed by relevant experience or an associate's or bachelor's degree. Mastery of office software (such as Microsoft Office Suite), calendar management systems, and sometimes familiarity with project management tools or certifications like CAP (Certified Administrative Professional) is highly valued. Exceptional communication, discretion, and multitasking abilities help you manage executive needs and office operations seamlessly. These skills and qualities are crucial for ensuring efficient workflow, supporting executive productivity, and maintaining a well-coordinated workplace.

What are Executive Assistant Office Managers?

Executive Assistant Office Managers are professionals who provide high-level administrative support to executives while also overseeing the daily operations of an office. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, supervising administrative staff, and ensuring the smooth functioning of office procedures. They serve as a vital link between upper management and other employees, helping to coordinate activities and improve office efficiency. This dual role requires strong organizational, communication, and multitasking skills. Executive Assistant Office Managers often work in fast-paced environments and need to handle sensitive information with discretion.

How does an Executive Assistant Office Manager typically balance supporting executive leadership with managing office operations?

An Executive Assistant Office Manager often juggles dual responsibilities by strategically prioritizing tasks and maintaining clear communication. Supporting executive leadership may involve managing calendars, preparing reports, and handling confidential correspondence, while office management includes overseeing administrative staff, supplies, and facility needs. Success in this role hinges on adaptability, strong organizational skills, and the ability to delegate when possible. Collaboration with other departments and proactive problem-solving are also key to ensuring both executive and office needs are met efficiently.
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Executive Assistant Office Manager jobs near you
Infographic showing various Executive Assistant Office Manager job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution, with an average salary of $66,161 per year, or $31.8 per hour.
Executive Assistant / Office Manager (Hybrid)

Executive Assistant / Office Manager (Hybrid)

Nutrafol

New York, NY • Hybrid

Other

Posted 8 days ago

Job description

About You

Nutrafol is seeking a detail-oriented multi-tasking Executive Assistant/Office Manager to join our team. This individual will provide high-level administrative support to the Executive team, as well as manage the general administration of our New York City office - this will be a hybrid role with a minimum of 3 in-office days per week. (*Our office is located in the Flatiron District and is easily accessible via public transit.)

This position is an outstanding opportunity for a highly motivated executive assistant to assume a pivotal role in the evolution of a fast-growing, highly respected organization. The Executive Assistant and Office Manager will be responsible for providing comprehensive support to the CEO and the Executive team, while managing Nutrafol's day to day office operations. Our team of 7 executives are mostly remote with moderate travel, and our office is about 7,000 square feet. 

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. 

Responsibilities

Executive Support: 80%

  • Provide administrative support to our CEO and our executive team (7)
  • Manage executive calendars by scheduling calls, travel, meetings, and coordinate all related arrangements
  • Handle coordination and management of executive travel, group logistics, meetings and interviews
  • Prepare and coordinate executive correspondence and mailings
  • Use G-Suite and MS Word, PowerPoint, and Excel skills to develop documents, presentations, and reports
  • Review and process all executives' expense reports for payment in Expensify
  • Supply administrative and meeting support as requested by the executive team

Office Management: 20%

  • Manage all office mail: sorting, opening and distributing, scanning, filing, etc. in coordination with the People Team
  • Manage ordering of all office supplies, kitchen snacks, and any miscellaneous orders 
  • Design, manage, communicate and oversee implementation of office operations, policies, and procedures
  • Evolve and improve the operational efficiency of systems and processes impacting office operations in partnership with the People Team
  • Maintain responsibility for general office upkeep and "look and feel." This includes keeping kitchen and supply areas stocked, clean and functional, and office equipment 
  • Liaise with all building staff and external contractors; including planning, coordinating, and managing onsite requirements
  • Interface effectively with building and facilities, coordinate office maintenance, and drive issues to resolution
  • Provide event support and planning, including retreats, meetings, and staff events. This includes logistical research and planning and day-of support
  • Develop and maintain virtual files and organizational systems as needed or requested
  • Schedule conference rooms, resolving conference room scheduling and technology issues for team
  • Assist with office needs, acquiring new and disposing of old furnishings, and upkeep as needed or requested. Assist with onsite storage maintenance and upkeep. Work with vendors to direct completion of requests and maintenance needs
  • Participate as needed in special projects and events
  • Perform other duties as assigned

Requirements

  • Ability to be in the office at a minimum of three (3) days per week
  • Successful experience working with executive-level staff; outstanding organizational and administrative skills 
  • 5+ years' experience as an office administrator, operations manager, or executive assistant
  • Advanced-level skillset with G-Suite, Slack, and MS Word, PowerPoint, Excel, Zoom, and Adobe
  • Able to distinguish between urgent and non-urgent issues and multi-task on a continuing and consistent basis
  • Detail-oriented with the ability to prioritize and organize tasks
  • Judgment to treat confidential information appropriately and maintain a high level of trust 
  • Ability to thrive in a fast-paced, constantly changing environment (high growth company  experience preferred) and must have corporate working background

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