Part Time Finance Executive Assistant Jobs (NOW HIRING)

• Are you ready for a job that keeps you on your toes, both mentally and physically?
• Are you looking for a job where "predictable" is a dirty word?
• Are you as consistent as a cat's unwavering demand for treats at 3 a.m.?
• Want to make a daily difference for community pets?

At Great Plains SPCA, no role exists solely behind a desk. We believe every team member, regardless of department or title, plays a direct part in caring for the animals we serve. Whether it's walking dogs, folding laundry, spending one-on-one time socializing a cat, helping during an emergency, or stepping into operations when needed, we expect all employees to contribute to the daily care and wellbeing of our pets. If you're looking for a traditional office job where your work begins and ends at your desk, this may not be the right fit. If you're excited to be part of a mission where everyone pitches in to help animals, we'd love to meet you.

• Process all incoming mail, bank transactions, credit card transactions, deposits, and other financial activities accurately and in a timely manner.
• Support month-end and year-end close activities by preparing documentation, assisting with reconciliations, and organizing financial records as directed.
• Assist the Accounting Manager with retail system maintenance, reconciliations, tracking, and reporting.
• Process accounts payable invoices and payments, ensuring timely processing and adherence to organizational policies.
• Review, monitor, and accurately code company expenses in compliance with internal policies and accounting standards.
• Enter financial data into accounting software and spreadsheets with a high degree of accuracy, completeness, and attention to detail.
• Prepare and organize supporting documentation for internal and external audits while maintaining organized financial records.
• Collaborate with internal departments to gather financial information, answer routine finance-related questions, and provide excellent customer service.
• Identify discrepancies or process issues and promptly communicate them to the Accounting Manager, contributing to continuous improvement within the Finance Department.
• Perform other finance-related duties as assigned to support departmental operations.
• Participate in all shelter duties as assigned, including daily animal handling, in support of the organization's mission.

• Demonstrates integrity, professionalism, and the ability to maintain confidentiality when handling sensitive financial information.
• Exceptional attention to detail and accuracy with a commitment to producing high-quality work.
• Reliable, accountable, and dependable, with strong follow-through and a sense of ownership over assigned responsibilities.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to identifying discrepancies and improving processes.
• Adaptable and flexible, with the ability to shift priorities to meet changing organizational needs.
• Self-motivated and capable of working independently while recognizing when to seek guidance or escalate concerns.
• Collaborative team player who builds positive working relationships and provides outstanding internal customer service.
• Effective written and verbal communication skills, with the ability to communicate professionally across all levels of the organization.
• Commitment to supporting the mission, values, and culture of Great Plains SPCA through a positive attitude and willingness to assist wherever needed.

• One (1) to three (3) years of experience in a finance, accounting, bookkeeping, or accounts payable role required; relevant internships may be considered.
• Proficiency with accounting software required; experience with QuickBooks Online preferred.
• Working knowledge of accounting principles and financial recordkeeping.
• Proficiency in Microsoft Excel; advanced Excel skills preferred.
• Knowledge of or experience working in animal welfare or with animals preferred.

• Possess and maintain a valid driver's license and reliable transportation.
• Successfully pass a background check.
• Ability to occasionally lift up to 50 pounds to waist height.
• Ability to safely walk, handle, and restrain animals weighing up to 100 pounds.
• Ability and willingness to participate in daily animal handling and other shelter-related responsibilities as needed in support of the organization's mission.

• Regular schedule is Monday through Friday; afternoon schedule may apply for part-time positions.
• Work is performed in both an office and active animal shelter environment.
• Must be comfortable working around dogs and cats of all ages, sizes, breeds, and temperaments.
• Position requires frequent standing, walking, bending, stooping, reaching, carrying, and other physical activities associated with office and shelter operations.
• Potential exposure to zoonotic diseases, dangerous or fractious animals, cleaning chemicals, allergens, and high noise levels is inherent to the shelter environment.
• Work priorities and assignments may change based on organizational and operational needs, requiring flexibility and adaptability.

• Health, dental, and vision insurance
• Generous PTO, Days of Significance, and 9 paid holidays
• 100% employer‑covered mental health support
• Disability and life insurance
• 403(b) retirement plan
• Discounts on veterinary care, retail store items, and GPSPCA event tickets